Security, Compliance, and Identity (SCI) are critical for our increasingly digital world. As digital transformation accelerates, our mission to empower every person on the planet by building a safer world has never been more important.
We are looking for an experienced executive assistant who is ready for a dynamic role in a fun, fast-paced and energetic team. Do you thrive on complex planning and have an eye for details? A fantastic opportunity awaits a highly organized, driven, and collaborative professional. The SCI Marketing team seeks an experienced Executive Admin to support a CVP.
The successful candidate can effectively manage a demanding workload under time constraints with a calm, confident and positive attitude, can work independently, deal with ambiguity, and expects to deliver while acting as a representative of the executive they support. Excellent communications skills, the ability to prioritize effectively, and handle multiple time-critical tasks simultaneously are a must. This role requires complex calendaring skills, operational excellence, and an effective use of data and business systems.
Responsibilities
Complex executive calendar management, travel, and strategic time prioritization
Time-zone prioritized work schedule allowing for periodic evening and weekend calendar checks for changes, as well as remotely supporting the CVP when traveling
End-to-end complex domestic and international travel planning, including proactive adjustments to drive efficiencies
Partner with Business Management to effectively run the team and employee engagement opportunities
Key driver of the annual Rhytm of the Business (ROB) scheduling and team calendar including all hands, large- and small-scale off-site meetings, and team morale events
Collaborate with other CSE admins on org wide needs
Thorough understanding of the team budget, including auditing and completing purchase orders and expenses
Oversee execution of full hiring cycle including PCN management, REQ execution and tracking
Space management; alias management; processing and approving expense reports; new hire onboarding; procurement of goods and services
Qualifications
Required:
Preferred:
Supported a global team, with remote employees, dealing with ambiguity in a timely manner
Strong project and operational management skills including budget management, event management, calendaring and understanding the business to help the decision-making process
Proactive anticipation of executive needs and able to work independently to make administrative decisions and requests for information on behalf of the executive
Ability to work well in a changing environment, under pressure, on short-notice, and take appropriate timely action
Must be adaptable and work successfully in a team environment, building and maintaining effective working relationships with a diverse group of contributors internally and externally
Must maintain confidentiality of highly sensitive material and information with discretion and professionalism
Excellent organizational, analytical, anticipatory, and written communication skills
Advanced knowledge using Microsoft productivity tools including Outlook, Word, Excel, and PowerPoint AND experience using OneNote, SharePoint, Teams, or similar collaboration tools
Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request via the Accommodation request form (https://careers.microsoft.com/us/en/accommodationrequest) .
Benefits/perks listed below may vary depending on the nature of your employment with Microsoft and the country where you work.
