Overview
Now is the time to join us and make a difference. Be a relentless force for a world of longer, healthier lives. Here at the American Heart Association, you matter and so does your career.
The American Heart Association (AHA) has an excellent opportunity for a Development Coordinator in located in Newark, DE . This position is responsible for duties associated with supporting development team members in their fundraising efforts. Duties include handling data in several event management systems related to leadership, donations and event logistics, handling event planning with vendors and volunteers, processing payments in the financial systems and collaborating with colleagues and departments on a variety of other important tasks that advance our mission.
This is an office-based position which will require occasional travel to events and meetings including overnight travel within the Eastern States region (primarily Delaware, Pennsylvania, New Jersey, and Westchester NY).
This position will support Heart Walk and Social events with logistics, vendor management, data tracking, volunteer management, auction preparation, etc.
Non-exempt hourly position with a 37.5-hour work week
Must be willing to work outside of standard hours as needed, including occasional weekends in support of events.
The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as training and support locally and through our National Center.
#TheAHALife is our company culture, our way of life, reflecting our diversity and inclusion, our focus on work-life harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be ValuedTM at the American Heart Association by following us on LinkedIn, Instagram, Facebook, Twitter, and at heart.org.
Responsibilities
Financial Responsibilities
Help the American Heart Association maintain the trust of our volunteers, donors, and the public at large by ensuring adherence to accounting guidelines and processes regarding donation and payment processing.
Research customer discrepancies and past-due amounts with the assistance of the Staff Accountant and other team members
Comply with American Heart Association Funds Handling and PCI Procedures for checks, cash, and credit card transactions
Process, Monitor and Report on Data
Data is central to the success of the organization this position has the important responsibility of entering, maintaining, and reporting on critical data including donor information, donor payments, event, and prospect details.
General data entry in AHA data management systems (Microsoft Dynamics, Luminate, Greater Giving, Event.Gives)
Processing all event and campaign related data, ensuring accurate record-keeping and monthly reconciliations
Monitoring data for completeness and accuracy. Correcting irregularities as needed
Generating reports as needed
Event Logistics
Whether planning a donor reception, a Heart Walk or a Gala experience, the Development Coordinator is responsible for helping to plan and execute a variety of events which will appeal to both current and potential donors. Duties include:
Preparing ADA compliant digital event communications for save the dates, invitations, event logistics, event programs, and other marketing materials as needed in coordination with AHA marketing and communications professionals using AHA design templates and branding guidelines.
Coordinating logistical aspects of events such as:
Securing and planning details with vendors for venues, catering, entertainment, AV and staging etc. and ensuring proper AHA legal review and approval
Implementing all AHA risk reduction procedures
Recruiting, scheduling, and training volunteers to assist with projects and events to ensure a positive experience.
Attending in-person events to help with set up, execution and tear down (COVID 19 restrictions permitting)
Acting as a point of contact for vendors, supporters, sponsors, volunteers, and attendees
Possible involvement in virtual event production including coordinating event content, creating multi-media presentations, and providing technical support for digital experiences.
Support Services
The Coordinator is a key element in supporting a cohesive, efficient, and productive workplace.
Meeting regularly with directors and volunteers to maintain open lines of communication to ensure objectives are being achieved.
Maintaining a high level of service by responding to customer inquiries both internally and externally in a knowledgeable and timely manner
Performing other duties as assigned by supervisor
Assisting in the coordination and execution of leadership and board meetings
Preparing presentations, correspondence and documentation in a timely manner including meeting minutes
Working independently and within a team on special nonrecurring and ongoing projects
Qualifications
Want to help get your resume to the top? Take a look at the experience we require:
Must have earned a high school diploma or GED. College degree or some college a plus.
Minimum one (1) year work experience in administrative office experience or project coordination experience, with strong attention to detail.
Experience in event planning, organizing, consultation and event management preferred. Proficient in using web conferencing software (Zoom, Microsoft Teams, Event.Gives, Bizzabo etc.)
Demonstrated ability to work on multiple tasks concurrently.
Must have at least intermediate knowledge and skill with Microsoft Office 2010 used for word processing, email, presentations, and spreadsheets. Advanced knowledge and skill with these programs are preferred. These skills are subject to testing.
Ability to objectively evaluate, make effective decisions and develop alternative solutions.
Ability to work in a team environment and interact with all levels of American Heart Association staff, volunteers and the public. This includes ability and willingness to build and cultivate relationships within and outside the American Heart Association. This also includes the ability to work collaboratively with others to use resources to achieve common goals.
Ability to be diplomatic, self-motivated, resourceful, considerate, and flexible.
Knowledge of and skill in report preparation, proofreading and attention to detail.
Validated background and willingness to work in an atmosphere requiring flexibility and change.
Access to reliable transportation and ability to maintain valid driver's license and auto insurance.
Ability to transport materials and other supplies to and from meetings and events. Ability to lift 25 pounds.
Must pass background check and must be at least 18 years old.
Preferred Qualifications, not mandatory to qualify :
Nonprofit experience
Project management experience
Digital event production experience
Design skills, preferably in Canva or similar
Knowledge of email marketing basics
Experience using Tableau reports
Proficient in Microsoft SharePoint system
Proven ability to respond quickly to changing ideas, responsibilities, expectations, strategies, and other processes at workAttracting dedicated, committed employees means offering a competitive benefits package, ongoing professional development and training, and a diverse and inclusive environment in which to work and grow. And we do.
Compensation & Benefits
The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.
Compensation - Our goal is to ensure you have a competitive base salary. That's why we regularly review the market value of jobs and make adjustments, as needed.
Performance and Recognition - You are rewarded for achieving success by merit increases and incentive programs, based on the type of position.
Benefits - We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
Professional Development - You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. HeartU is the Association's national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
Work-Life Harmonization - The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
The American Heart Association's 2024 Goal: Every person deserves the opportunity for a full, healthy life. As champions for health equity, by 2024, the American Heart Association will advance cardiovascular health for all, including identifying and removing barriers to health care access and quality.
At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.
This position not a match with your skills? Click here to see other opportunities.
Be sure to follow us on Twitter #TheAHALife
EOE/Protected Veterans/Persons with Disabilities
Location US-DE-Newark
Posted Date 5 days ago (10/19/2022 6:15 PM)
Requisition ID 2022-9008
Job Category Administrative Support
Position Type Full Time
Location: DE-Newark
