Description
SAIC is hiring a Senior Executive Assistant with a TS/SCI clearance to provide executive level management support to the Deputy Secretary of Defense. This is an exciting position that requires close interaction with top department leadership within the Pentagon and across the Department of Defense (DoD), including Components, industry partners, Congressional staff, academia, international partners, and associations to achieve mission goals and outcomes. Specifically, the Senior Executive Assistant helps our customers solve complex problems; manage meetings, schedules, and office operations; plan and track travel, visit requests, and increase workforce productivity through process improvement. This position is 100% onsite located in Arlington, VA.
Position Responsibilities:
Manage extensive executive schedule, coordinate visit requests, de-conflict events for senior-level principal
Gather information; articulate, analyze, and solve problems; visualize and present information; and provide decision support to achieve mission outcomes
Arrange for appropriate conference rooms/facilities and prepare meeting places in accordance with acceptable protocol and security procedures
Assist with special event requirements such as time and place, location, duration, number of attendees, security requirements, and travel arrangements
Review and route senior-level executive correspondence, ensuring compliance with established DoD correspondence standards.
Assist government personnel with domestic and international travel to accomplish mission requirements efficiently using the Defense Travel System (DTS) in compliance with the Joint Travel Regulations (JTR)
Identify and submit work orders to ensure office facilities remain fully functional and operational.
Qualifications
Required Education & Experience:
Bachelors degree and fifteen (15) years' experience; Masters and thirteen (13) years' experience
Specialized experience including military or industry executive assistant experience may be substituted in lieu of degree
Required Clearance:
TS/SCI clearance required to start
US citizenship required
Required Skills:
Strong problem identification/resolution skills, flexibility, initiative, and a proven ability to communicate and work with senior executives efficiently and effectively (to include experience interfacing/communicating with senior executive leadership in government or industry).
Ability to work independently in an extremely fast paced dynamic environment, managing multiple emails and calendars at once
Familiarity with Congressional processes for meetings that take place on the Hill
Strong experience in writing/editing memos and correspondence
Excellent computer skills in MS Office (Word, Excel, PowerPoint) and Google Workspace (Sheets, Slides, Docs)
Excellent organizational and interpersonal skills plus strong attention to detail
Desired Skills:
Background in National Archives and Records Administration (NARA) requirements for records and information management
At least 5 years of direct administrative support experience with senior-level military or civilian officials
Familiarity with the Defense Travel System (DTS)
Covid Policy: SAIC does not require COVID-19 vaccinations or boosters. Customer site vaccination requirements must be followed when work is performed at a customer site. REQNUMBER: 2315286
SAIC is a premier technology integrator, solving our nation's most complex modernization and systems engineering challenges across the defense, space, federal civilian, and intelligence markets. Our robust portfolio of offerings includes high-end solutions in systems engineering and integration; enterprise IT, including cloud services; cyber; software; advanced analytics and simulation; and training. We are a team of 23,000 strong driven by mission, united purpose, and inspired by opportunity. Headquartered in Reston, Virginia, SAIC has annual revenues of approximately $6.5 billion. For more information, visit saic.com. For information on the benefits SAIC offers, see Working at SAIC. EOE AA M/F/Vet/Disability
