Administrative Assistant SR (Atlanta Rd TMC)
Description
Administrative Assistant - Metro West TMC
Reports to: Ana Rodriguez-Santiago, TMC Supervisor
Dept: Power Delivery Transmission Maintenance
Location: 1450 Atlanta Rd. Marietta, GA 30006
No relocation benefits are available. Candidates must currently reside within a commuting (driving) distance to Metro Atlanta or be willing to quickly relocate at his/her own expense.
This position will be filled at a Non-Exempt level, with the exact level dependent upon successful candidate's skills, qualifications, and experience.
JOB SUMMARY
This position reports to the Metro West TMC Supervisor. The position will primarily provide administrative support for the TMA Manager, the Atlanta Rd and Oakley/Newnan TMC and Protection & Control Field Services (P&CFS) Leadership, Maintenance Crews, P&CFS Team, and Line Engineers. Job expectations include managing calendars, email, and travel; being the point of contact and processing for expenses, invoices, timekeeping, and other administrative support activities; conference room management and oversight; and using various Microsoft applications to handle daily business challenges. The use of office tools will include utilizing spreadsheets, assisting with preparing presentations, time & expense entry, phone coverage, and calendar and meeting management through Outlook. An essential element of this position is the ability to work closely and effectively with other administrative and executive assistants, specifically the Metro East & Rome TMC admins. Employee will be required to perform job duties with minimum supervision.
JOB DUTIES AND RESPONSIBILITIES (include but not limited to):
Serving as receptionist and greeting guests at a restricted access facility and granting entry, as appropriate, to those without credentials
Processing employee time for TMC & PCFS employees
Preparing and processing expense statements in a timely manner for TMC & PCFS employees
Processing invoices in a timely manner
Adhering to corporate accounting policies
Scheduling, planning, and coordinating meetings and events, including logistics, agendas, presentations, meals, supplies, billing, etc.
Maintaining the schedules for all building conference rooms and serving as the primary point of contact for all set-up, audio/visual, and catering needs
Scheduling, setting up and coordinating video conferences and audio conference bridges
Taking meeting minutes and tracking action items
Making travel arrangements
Maintaining employee files and other files, some of which could contain confidential or sensitive information
Filing, faxing, and copying
Answering phones and taking effective messages for multiple employees
Ordering and maintaining departmental supplies
Working with other administrative assistants to organize and maintain supply rooms and copy rooms
Maintaining S: Drive access, Outlook distributions lists, phone lists and SharePoint & TEAMS sites
Sorting, opening, and delivering department mail
Researching and preparing presentations, reports, and communications
Coordinating and maintaining various awards
Supporting and coordinating special projects
Assisting team during storm/weather events
Other department specific requirements, as needed
JOB QUALIFICATIONS
Education & Job Experience:
High School Diploma or Equivalent strongly preferred.
College degree a plus.
Extensive secretarial/administrative experience in a busy, fast-paced environment supporting multiple managers and staff.
Manager, Executive or Senior Manager level support in a corporate or field environment or relevant work experience in a customer service/support role is preferred.
Experience supporting a large, diverse department with multiple needs is highly desired
Experience managing a senior/executive level calendar, inbox, and incoming calls with minimal distractions to the leader. Proficiency in scheduling meetings and resolving multiple conflicts through Microsoft Outlook.
Experience with timekeeping, expense reporting, invoice processing, arranging travel, and coordinating meetings, as necessary
Prior data entry and reporting experience is preferred
Experience taking initiative and being a self-starter in day-to-day responsibilities
Administrative/clerical certification such as Certified Professional Secretary (CPS) or Certified Administrative Professional (CAP) is desired, but not required
Knowledge, Skills, and Abilities:
Highly efficient and ability to handle pressure and manage multiple deadlines well
Proven ability to initiate, plan, organize, monitor, and report on several projects simultaneously
Ability to professionally represent GPC, including professional interactions with other executives, managers, peers, department employees, vendors and other business partners
Ability to confidentially screen emails, upon request, and the ability to proactively prioritize the handling/processing of requests
Effective listening skills with the ability to identify and understand customer needs
Excellent planning and organizational skills
Ability to multi-task to organize, prioritize and perform activities in a fast paced, changing environment from multiple personnel at various levels within the department
Must be an effective team player that is able to build and maintain strong relationships with other Executive/Administrative Assistants within Transmission and across Georgia Power and the Southern Company system, and provide back-up support to others as needed
Proven ability to produce accurate results with excellent attention to detail, in a timely manner, independently, and with minimal supervision and direction
Must possess excellent customer service, time management, phone, interpersonal, and written/verbal communication skills
Demonstrated proficiency using Microsoft Office products (Word, Excel, Power Point, Access, and Outlook)
Ability to leverage resources to pull together and provide relevant, appropriate information around business needs/issues, and create effective PowerPoint presentations utilizing such data
Demonstrated proficiency in Southern Company Systems such as Enterprise Foundations, SHIPS, SCOTT, TEAMS, Maximo, eSTARS, Oracle, CAMP, and budgets is preferred
Must utilize due diligence, sound judgment and decision-making skills, when responding to requests and dealing with confidential information.
Must be able to learn processes quickly if no direct experience.
Other Requirements:
BEHAVIORAL ATTRIBUTES
Personally invested in safety and the safety of others
Exhibits behaviors consistent with "Our Values" (Safety First, Total Commitment, Superior Performance, and Unquestionable Trust) in all business dealings
Maintains a professional demeanor
Adapts quickly to changing conditions and effectively manages multiple priorities
Anticipates group needs and proactively seeks solutions
Dependable with excellent Customer Service skills
Builds strong relationships and works effectively in a team environment
Utilizes strong problem-solving skills
Maintains confidentiality of sensitive information always
Demonstrates flexibility and adaptability to changing priorities
Demonstrates initiative and drive to deliver positive results
Self-motivated, proactive, and able to act with a sense of urgency
Exercises independent judgment, confidentiality, and discretion and work with minimal direction
Deliver assignments with a high degree of quality, accuracy, and timeliness without follow-up
Disclaimer:
This information describes the general nature and level of work performed by employees in this job. The description is not designed to be a comprehensive inventory of duties, responsibilities and qualifications required in the job. Reasonable accommodations may be made to qualified disabled individuals for performance of essential duties and responsibilities
Georgia Power is the largest electric subsidiary of Southern Company (NYSE: SO), America's premier energy company. Value, Reliability, Customer Service and Stewardship are the cornerstones of the Company's promise to 2.6 million customers in all but four of Georgia's 159 counties. Committed to delivering clean, safe, reliable and affordable energy at rates below the national average, Georgia Power maintains a diverse, innovative generation mix that includes nuclear, coal and natural gas, as well as renewables such as solar, hydroelectric and wind. Georgia Power focuses on delivering world-class service to its customers every day and the Company is consistently recognized by J.D. Power and Associates as an industry leader in customer satisfaction. For more information, visit www.GeorgiaPower.com and connect with the Company on Facebook (Facebook.com/GeorgiaPower), Twitter (Twitter.com/GeorgiaPower) and Instagram (Instagram.com/ga_power).
Southern Company (NYSE: SO ) is America's premier energy company, with 46,000 megawatts of generating capacity and 1,500 billion cubic feet of combined natural gas consumption and throughput volume serving 9 million customers through its subsidiaries . The company provides clean, safe, reliable and affordable energy through electric operating companies in four states, natural gas distribution companies in seven states, a competitive generation company serving wholesale customers across America and a nationally recognized provider of customized energy solutions, as well as fiber optics and wireless communications . Southern Company brands are known for excellent customer service, high reliability and affordable prices that are below the national average. Through an industry-leading commitment to innovation, Southern Company and its subsidiaries are inventing America's energy future by developing the full portfolio of energy resources, including carbon-free nuclear, 21st century coal, natural gas, renewables and energy efficiency, and creating new products and services for the benefit of customers. Southern Company has been named by the U.S. Department of Defense and G.I. Jobs magazine as a top military employer, recognized among the Top 50 Companies for Diversity by DiversityInc, listed by Black Enterprise magazine as one of the 40 Best Companies for Diversity and designated a Top Employer for Hispanics by Hispanic Network. The company has earned a National Award of Nuclear Science and History from the National Atomic Museum Foundation for its leadership and commitment to nuclear development and is continually ranked among the top energy companies in Fortune's annual World's Most Admired Electric and Gas Utility rankings. Visit our website at www.southerncompany.com.
Southern Company is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.
Job Field: Administrative & Clerical
Job Type: Standard
Primary Location: Georgia-Metro Atlanta-Marietta
Operating Company: Georgia Power Company
Job Type: Standard
Travel (Up to...): No
Union Covered: No
Work Location(s):
Atlanta Road Oper Hdqts - 1450 Atlanta Road (1450MARIETTA)
1450 Atlanta Road
Marietta, 30060
Req ID: GPC2008563
