Vaughn & Melton, a JMT Company, is committed to our clients as one company with one voice. This enables us to deliver world-class professional services to every client on every project. So, whether it's structural foundations, roadways, bridges, sidewalks, water distribution, water treatment, wastewater and sewer systems, storm water systems, or any other critical project, Vaughn & Melton is there, moving forward, always improving the quality of commerce and communities.
Vaughn & Melton is seeking an Administrative Assistant/Receptionist for their Knoxville, TN Office. The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications. Under moderate supervision, the successful candidate will be responsible for administrative duties as directed by the local Executive Management staff. The incumbent will also greet and receive visitors (in person, virtually, and over the phone) in a professional and courteous manner. Sponsorship is not available for this position.
Essential Functions and Responsibilities
File and index documents into an electronic document management system
Maintaining and managing office supplies
Assisting with the scheduling of training, conferences and travel arrangements for applicable staff
Submit supply requests to Corporate Admin for ordering
Data entry
Ability to perform work accurately and thoroughly
Must maintain a high level of technical aptitude with an ability to comprehend complex technical topics and specialized information
Nonessential Functions and Responsibilities
Required Skills
Proficiency using Word, Excel, PowerPoint and other MS Office software
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
Strong written and verbal communication skills required
Basic practical math skills required
Required Experience
High school diploma or equivalent
3-5 years of related experience
Associates Degree preferred
Working Conditions
Work is performed within a general office environment. Work is generally sedentary in nature, but may require occasional standing and walking. Lighting and temperature are adequate and there are no hazardous or unpleasant conditions caused by noise, dust, etc. within the office environment.
Job Competencies
Attention-to-detail
Client Focus
Dependability
Interpersonal Savvy
Initiative
Job Proficiency
Planning Organizing/Time Management
V&M is an Equal Opportunity Employer M/F/Disability/Vet/Sexual Orientation/Gender Identity, and we are proud to be building an inclusive and diverse workforce.
