Summary/Primary Purpose
The Executive Assistant (EA) will provide critical support to the Vice Presidents (VPs) of G2 Ops through exceptional schedule management, organizational and communication skills. The EA will manage professional calendars, draft/write/edit various communications to include letters, memos, e-mails, briefs, report summaries, PowerPoint presentations, etc. for the Vice Presidents. The EA will articulate and deliver critical information, required assignments, and expectations to VPs and senior management along with the ability to follow-up with each in a professional and respectable manner. The EA must exercise excellent judgement in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
Essential Functions
Heavy Schedule Management - Schedule and coordinate all travel, meetings, speaking engagements, other appointments, and complete expense reports following company guidelines
External Meeting Requirements - Coordinate with external partners and Facility Security Officers to ensure all necessary documentation is submitted or received for external meetings requiring prior authorization
Gatekeeping - Shield and divert irrelevant information or situations from the VPs and handle such issues independently or with other senior staff members. Problem solve independently and when appropriate, may suggest an alternate course of action, referral, or response to such issues
Light Research & Report Preparation
Task Management - Prioritize and follow up on issues and concerns relating to set deadlines
Training Compliance - Track training requirements for each VP to ensure compliance and provide notification when requirements need renewal
Technical Understanding - Develop an increasing understanding of the technical specifications of our product--what we do and how we do it, and then possess the ability to clearly articulate it both orally and in writing
All other duties as assigned
Required Education/Years of Experience
Bachelor's degree from an accredited college or university in Business, Business Management, Leadership, Operations Research, or other related fields
Minimum 1 year experience in a similar/equivalent role
Desired Qualifications
Exceptional communication, time management and organizational skills
Warm, friendly and professional demeanor
Able to uphold a strict level of confidentiality
Demonstrates discretion in all matters
Exhibits intellectual curiosity regarding the specifics of our industry and specifically, our company
Able to understand the VPs communication styles, professional and personal convictions, expectations, and then assist, support, produce and communicate in accordance with those convictions and expectations, always accurately representing the VPs
Excellent understanding of Microsoft Office applications
Other
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Benefits
100% company-paid insurance for medical, dental, and vision for eligible employees and family members
100% company-paid insurance for life, short-term (STD) and long-term disability (LTD) for eligible employees
401(K) Plan with discretionary employer matching
10 paid holidays
Paid time off (PTO)
Educational assistance
Work/life balance
Family-oriented culture
Competitive salaries
About G2 Ops, Inc.
G2 Ops, Inc. is a small business with big capabilities in cyber security architectural analysis, model-based systems engineering (MBSE), and strategic consulting in support of both government and commercial clients across the globe. As a trusted and reliable government contractor, we deliver cyber security & systems engineering support for integrated DoD weapons, communications, intelligence, and other mission-critical systems. In the commercial space, we provide business solutions analysis, strategic planning, and training and development services to a variety of public and private sector businesses and organizations. Through innovative solutions, exceptional employees, top-tier analytical capabilities, and a customer-centered focus, G2 Ops has established a reputation for service excellence and innovation.
G2 Ops, Inc. is an Equal Opportunity Employer
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