Job Summary:
The Experience Department Coordinator position provides day-to-day administrative support on planning and execution of signage, dcor, and creative assets for all C3 Presents-produced events. The position contributes to the overall event management plan and works as part of the Experience Department, interfacing with all our other C3 departments, external vendors, and event staff, as necessary. This position has a large aspect of on-site physical labor at times.
Responsibilities:
Track the Experience Department budgets, including all expenses, receipts, invoices, and reimbursements as needed
Assist with Experience Department payroll expense management as needed
Handle vendor creation and contract submissions
Assist Experience Department in submitting and monitoring vendor festival advances through My Fest Advance
Oversee the task management platform and keep Experience Department on track for their deadlines
Maintain Experience Department database of vendors and research new vendors as asked
Manage and organize the Experience department warehouse inventory; let Director know if anything needs to be repaired, restored, or recreated for future events.
Repair and restore inventory if needed
Build and install various dcor and signage elements as needed per festival
Assist with event load-in and load-out as needed
Assist Experience Department on site with Dcor and signage install
Communicate between C3 on staff team and Contractors for each festival
Assist Experience Department in Proofing Signage Templates and creating new ideas
Manage vendor payments before, during and after festivals
Coordinate Experience Department meetings, including logging notes and agendas
On site duties to include physically installing dcor, signage and experiential items if needed
Other duties, projects and events as assigned
Qualifications:
1+ year of applicable experience in related industry (preferred)
Project coordination skills: including ability to plan, adhere to timelines, be responsive to other team deadlines
General knowledge of and experience in festival/event operations
Experience with budget management and budget management software
Professional communication skills, especially with staff, vendors, etc.
Solid computer skills, including database management (My Fest Advance, C3PO, Airtable, Dropbox) and MS Office (Word, Excel, Outlook, SharePoint, OneDrive. Photoshop and Sketchup helpful but, not necessary)
Leadership during event (management of multiple personalities; quick responses to changing circumstances; mature judgment; team respect)
Ability to successfully handle and complete multiple competing assignments and deadlines
Ability to professionally interact with all levels of individuals in a courteous manner
Ability to perform mild to moderate physical duties as required for this position
Ability to stand on your feet for up to four hours at a time and walk long distances
Ability to lift up to 50lbs
Certifications or willing to get certified to operate heavy equipment is a plus but, not necessary
Possess the overall skills needed to perform the job well, paying close attention to organization, detail, accuracy, timeliness, and completeness but, most of all teamwork and positive attitude.
Ability to travel and work flexible hours, including evenings and weekends
Love for music, food, and technology
C3 Core Competencies:
Demonstrate integrity in the way you operate in day-to-day business and the way you deal with people
Communicate effectively with various audiences by organizing and delivering information appropriately and listening actively to others
Proactively seek solutions to problems. Be enthusiastic and energetic in your approach to your job. Commit to putting in extra effort with a positive attitude
Be flexible in handling change, able to juggle multiple demands, and adaptable to new situations with fresh ideas or innovative approaches
Stay composed, confident, optimistic, and in problem-solving mode when the going gets tough
Possess the skills needed to perform your job well, paying close attention to detail, accuracy, and completeness
Proactively seek solutions to problems. Be enthusiastic and energetic in your approach to your job. Commit to putting in extra effort with a positive attitude
Be flexible in handling change, able to juggle multiple demands, and adaptable to new situations with fresh ideas or innovative approaches
Stay composed, confident, optimistic, and in problem-solving mode when the going gets tough
Possess the skills needed to perform your job well, paying close attention to detail, accuracy, and completeness
About Us
Recognized three years in a row by Great Place to WorkR and named one of People Magazine's top 50 Companies that Care, Live Nation Entertainment is the global leader in live entertainment and ticketing. Our world-class portfolio reaches all aspects of the live event and ticketing industry, from ground-breaking software in Ticketmaster, mix of legendary venues and restaurants in House of Blues, production leaders in Concerts, exceptional brand partnerships in Media & Sponsorship, and unparalleled team of artist managers in Artist Nation supported by diverse professionals in all facets of Corporate operations.
We recognize that our most important assets are our employees, the rock stars who keep the live experience going. Generous vacation, healthcare, and retirement benefits are just some of the great perks we offer to support our global workforce of more than 38,000. For any stage in your career, our many unique benefit programs are designed to help you live life to the fullest. We offer student loan repayment to support recent grads, six months of paid caregiver leave to support new parents, perks like Roadie Babies (bring your little ones & a caretaker along with you on work trips) and Music @ Home (stipend to cultivate your little ones' music interest), and tuition reimbursement to fuel your ongoing professional development. Plus, working for the world's largest live event and ticketing company means you'll have access to free concerts, festivals, sports games, and more through our exclusive employee ticket concierge.
There is no bigger stage for your career. See what your future looks like at Live Nation Entertainment.
