Overview
ECPI University is seeking an experienced Purchasing and Accounts Payable Specialist to assist with processing of invoices and payments in a timely manner.
Responsibilities
Review requisitions and develop specifications for competitive procurement of requested items
Solicit written and telephone quotations, to include seeking new sources of supply
Assist in tabulating bids
Expedite deliveries
Review invoices for appropriate documentation and approval prior to payment
Process 3-way P.O. matching invoices, up to 100 plus line items
Prioritize invoices according to cash discount potential and payment terms
Audit and process credit card statements
Match invoices to checks, obtain all signatures for checks and distribute checks accordingly
Respond to all vendor inquiries; Reconcile vendor statements, research and correct discrepancies
Maintain files and documentation thoroughly and accurately, in accordance with company policy, accepted accounting practices and in a systemic and auditable fashion
Verify budgeted funds for specific products/projects
Communicate with multiple site personnel to determine needs
Assist in month end closing
Assist with audit requirements
Sort and distribute incoming mail
Assist with other duties/projects as needed
Qualifications
Qualifications / Job Requirements
Associates degree in Accounting/Business degree or comparable work experience required
2+ years of Purchasing/Accounts Payable experience
Knowledge of education/medical related products (preferred)
Skills and abilities
Must have strong work ethic
Must be well organized and a self-starter
Must be able to follow standard filing procedures
Detail oriented, professional attitude, reliable
Proficient in Excel and Word, 10-key by touch, Great Plains experience a plus
Possess strong organizational and time management skills
Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills
Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures
Demonstrated ability to communicate effectively verbally and in writing
Ability to interact with employees and vendors in a professional manner and maintain effect working relationships
Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness
Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication, and division quickly and accurately
ECPI University, with campuses in Texas, Virginia, North Carolina, South Carolina, Florida and Online, is a recognized leader in awarding STEM+H degrees through innovative delivery of education to meet the needs of military and new-traditional students. ECPI University offers Master's, Bachelor's, and Associate's degrees, and certification training in Technology, Health Science, Business, Criminal Justice and Culinary Arts. For over 50 years, ECPI University has been helping students achieve their educational and career goals in a hands-on, student-centered environment, while working collaboratively with employers to ensure our graduates have the knowledge and skills they need to be successful. Growth at our university creates the need for dynamic, caring professionals who are dedicated to making a difference in people's lives.
What does ECPI University have to offer?
A focus on students and academic excellence
Professional work environment
Talented and committed co-workers
An opportunity to make a difference while expanding your knowledge, skills and professional network
Competitive compensation & benefits plan
ECPI University is proud to be an Equal Opportunity Employer.
Join our Talent Community! (https://careers-ecpiuniversity.icims.com/jobs/7557/purchasing-and-accounts-payable-specialist/job?mode=apply&apply=yes&in_iframe=1&hashed=-336114574)
Requisition ID 2022-7557
Employment Status Full Time
Posted Date 2 days ago (3/18/2022 9:47 AM)
Job Family Administrative Support Workers
Company ECPI University
StateVirginia
CityVirginia Beach
CountryUnited States
