Overview
Now is the time to join us and make a difference. Be a relentless force for a world of longer, healthier lives. Here at the American Heart Association, you matter and so does your career.
We are hiring for a Temporary Administrative Associate with an approximate end date of March 31, 2023. This position is eligible to work out of our Austin, TX, Denver, CO or Irving, TX office.
In this position, you will be responsible for providing administrative support to assigned department. Responsible for applying established standard methodologies to support operations such as providing general administrative duties, crafting and distributing reports and leading expense or revenue tracking.
The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as training and support locally and through our National Center.
#TheAHALife is our company culture, our way of life, reflecting our diversity and inclusion, our focus on work-life harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be ValuedTM at the American Heart Association by following us on LinkedIn, Instagram, Facebook, Twitter, and at heart.org.
Responsibilities
In this role, you will be responsible to:
Provides administrative and office support to assigned staff. Performs general office duties including, but not limited to, answering phones, making outbound calls, scheduling appointments, providing customer service, filing, processing inbound and outbound mail.
Provides meeting planning and meeting support services (including logistics/scheduling, meals, audio-visual equipment set-up, meeting agenda, packet preparation and minutes). Handles logistics for special events. Schedules meetings with designated stakeholders and staff to discuss priority issues.
Enters data associated with net-workers, key contacts and other information into designated information repository in a timely manner. Distributes communications to stakeholders and maintains records of activities.
Prepares materials for AHA events, committee meetings, conferences and other forums on an as-needed basis. Responds positively and appropriately to inquiries and represents the AHA in accordance with established core values of sensitivity, inclusiveness, excellence, integrity, vision and dedication
Uses vendor and/or AHA systems (e.g. E1, COI, Seibel, Oasis, etc.) efficiently and competently to complete duties/projects. Processes expenses, invoices, and related accounting documentation
Participates and takes notes/minutes on teleconference calls and meetings. Develops and prepares supporting documentation and internal communications as needed.
Qualifications
Minimum Qualifications
High School Diploma or equivalent
One (1) year of experience working in an office environment providing basic administrative support procedures, communication, and data storage
Proficient in Microsoft Office applications including Word, PowerPoint, Excel, and Outlook
Ability to compose correspondence and communications with appropriate grammar, spelling and punctuation
Ability to engage and connect with various levels of public and private organizations including volunteers and government officials
Preferred Qualifications
College courses in Business, Communications, Marketing, or related area
Advanced skill in Microsoft Office applications
Experience with Contact Management Systems such as Nation Builder or Blackbaud
#LI-Hybrid
Compensation & Benefits
Salary minimum to midpoint of the range is $17.60 to $23.10 per hour. Pay is commensurate with experience; geographic differentials to the pay range may apply. AHA reserves the right to pay more or
Employees scheduled to work at least 20 hours per week are eligible to participate in the medical, dental, and vision plans the first of the month following the start date. AHA subsidizes the medical and dental cost to ensure benefits are affordable. Eligible dependents under AHA's group benefit plans include legal spouse, domestic partner, children under the age of 26 or who are disabled. AHA offers additional benefits like an EAP, telehealth benefit for general medical and behavioral health, flexible spending accounts, life insurance, and disability.
Retirement Plans: AHA retirement plans offer employees a way to start saving after their first paycheck. The retirement plans provide employer contributions after two years of service. If you have previous 501(c)(3) non-profit experience, within the last 5 years, at a national health agency, an institution of higher learning or a medical institution, that experience may count towards the two-year waiting period. Employees are 100% vested in employee and employer contributions.
Paid Days Off: Regular full-time and part-time employees earn Paid Time Off (PTO) based on years of service. PTO begins accruing on date of hire. Full time employees receive one paid Community Service time off day per year and are encouraged to participate in projects, programs and organizations which contribute to the health and vitality of their communities. AHA also offers 12 paid holidays per year.
Leaves of Absence: AHA offers both Short Term and Long Term Disability benefits which replace earnings if you are unable to work due to a non-work-related illness or injury. Employees are eligible for Short Term Disability after 90 days of service and are eligible for Long Term Disability after being disabled for 90 days or more. Eligible employees can take up to 12 weeks off of work for a qualified leave of absence under the Family Medical Leave Act (FMLA), intermittent FMLA leaves and leave as an accommodation under the Americans with Disabilities Act as Amended (ADAAA.
The American Heart Association's 2024 Goal: Every person deserves the opportunity for a full, healthy life. As champions for health equity, by 2024, the American Heart Association will advance cardiovascular health for all, including identifying and removing barriers to health care access and quality.
At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.
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EOE/Protected Veterans/Persons with Disabilities
Location US-TX-Irving
Posted Date 3 weeks ago (9/22/2022 2:01 PM)
Requisition ID 2022-8590
Job Category Administrative Support
Additional Locations US-TX-Austin | US-CO-Denver
Position Type Full Time
Location: CO-Denver
