Johnson, Mirmiran & Thompson is a dynamic, 100% employee-owned consulting firm of more than 2,300 professionals that provides a full range of multi-disciplined engineering, architecture, information technology, and related services to public agencies and private clients throughout the United States. JMT, is currently ranked #61 on Engineering News-Record's list of the Top 500 Design Firms.
JMT's Newark, DE Administration Team is seeking an Administrative Assistant to be responsible for office administration tasks. This is a full-time, in-office opportunity.
Our Employee Stock Ownership Plan (ESOP) is provided at no cost to the employee and provides a beneficial interest in the company. JMT offer a rich benefits package, including:
Paid Leave Time
Paid Holidays
Paid overtime (1.5 x hourly rate)
Affordable & Widely accepted health, dental and vision insurance
Excellent 401K Retirement Plan
Education Reimbursement program
Pay range is $19-$25/hour. Salary range is based upon background and level of experience.
Essential Functions and Responsibilities
General Administration
Review and edit various documents. Support office staff with document formatting.
Create general communication/correspondence.
Organize documents
Schedule monthly Office Meetings, coordinate presenters and prepare draft agenda
Copy, bind documents to create reports
Process incoming/outgoing mail
Answer and transfer incoming calls
Office Space
Maintain tidiness and organization of general office areas (breakroom, print room, supply room, conference rooms, lobby)
Manage building lobby and JMT office access process (access codes and key cards)
Be primary contact with the building management office
Maintain breakroom supplies inventory, small appliances and coffee station
Maintain print room - clean and organize as needed, monitor inventory of office supplies, copy paper and printer cartridges, and replace as needed
Coordination with outside vendors
Order meals for training sessions, meetings, and other events
Coordinate office events such as awards banquets and holiday parties
Manage vendors that support the office including breakroom supplies, office security, reproduction/print room, plant maintenance, offsite storage, etc. Review and process invoices from vendors.
Additional Duties
Manage new employee on boarding process
Oversee career fair process including scheduling with university and coordinating attendees/materials
Manage the contract execution process
Manage the subcontract process
Expense Reports for Office Leader and Section Heads
Assist with administrative tasks on various projects
Nonessential functions and responsibilities:
Perform other related duties as assigned
Required SkillsRequired Experience
High school diploma or equivalent
Qualifications preferred:
Proficiency in using Microsoft Office Suite Products
Related experience
Working Conditions:
Work is performed within a general office environment. Work is generally sedentary in nature, but may require occasional standing and walking. Lifting and carrying objects up to 20 pounds. Lighting and temperature are adequate and there are no hazardous or unpleasant conditions caused by noise, dust, etc. within the office environment.
JMT is an Equal Opportunity Employer M/F/Disability/Vet/Sexual Orientation/Gender Identity, and we are proud to be building an inclusive and diverse workforce.
