Title: OPERATIONS SPECIALIST (CONTRACT REQUIREMENTS) Location: United States-Virginia-Virginia Beach Job Number: 220002DM Job Summary: Assist higher graded Specialist with determining contracting requirements for fixtures, equipment, and associated services and ensures the resources are available to support the needs of both NEX stores and projects. In accordance with NEXCOM standard procedures, may provide information regarding procurement standards, requirement and protocol to the field as required. Duties and Responsibilities: - Assists higher graded Specialist with Determining NEX needs with respect to fixtures and equipment (F&E) and associate services contracts. - Conducts research and makes recommendation regarding best sources economical, industry standard that meet the needs of the store needs. May present recommendation regarding existing contracts to utilize. May assist with preparing specifications and works closely with HQs Contracting Department to develop contracts as necessary. - Performs as Contracting Office Representative (COR) for Code NP-managed Fixture and Equipment contracts. - In capacity of assistance, provides timely procurement support for assigned projects and initiatives, Micro Markets, rollouts, no-charge POs, and HQ- driven initiatives working to have the F&E required arrive just-in-time for established execution timelines. - Prepares and maintains updated source lists of available options for equipment purchases, both within NEX and throughout various government agencies with have contracts in place would NEX can utilize. With the approval and assistance from higher graded Specialist, may develop procedures and MOUs with other agencies to utilize existing contracts and disseminates those procedures to the field via the Hub. - Remains knowledgeable on current fixture and equipment trends. Communicates with vendors for assistance in preparing specifications for contract modifications to supply unusual, complex, or technical equipment in order to meet requirements. - Maintains a working knowledge of Lawson for project and field related F&E procurement, depreciation inquiries, and post-project financial review; able to provide assistance within Code N as required. - Provides procurement timelines, tracking information, and updates both field associates and ledgers as required. - Maintains and assist with recommendations to improve Code NP Fixture & Equipment Standards while working alongside and cross-referencing Visual, Facilities, and Merchandising Standards. Ensure changes are incorporated as needed. Maintains photographic catalog of all standard F&E. - Maintains a database of all F&E required in NEX retail facilities. Database will include a square-foot/linear-foot cost analysis, departmental analysis, and fixture capacity needs. Outcome of analysis to guide the decision making of Standard Fixtures as well as assist in F&E budgeting for future projects. - Maintains Code NP Hub and Team site. Websites serve as a cross reference resource using multiple source data (external/internet and internally developed data), including links to project documentation such as project ledgers, purchase orders, tracking information, etc. - Acts as a cardholder (CH), maintaining and managing a NAF Purchasing Card for procurement of Fixtures and Equipment. Records transactions, manages payments, and completing monthly reconciliation as required. - Excellent communication skills and extensive experience in using MS Excel is required. Performs other related duties as assigned. The incumbent of this position must file a Financial Disclosure Report (OGE) Form 450, as required. Qualifications: Requires 4 years of experience: Description GENERAL EXPERIENCE: Three years of experience in administrative, professional, or other responsible work that enabled the applicant to gain knowledge of the skillset required for basic project timeline understanding as well as general knowledge of retail fixtures and/or equipment. Outstanding organizational skills for tracking project and equipment requirements and procurements. OR SUBSTITUTION OF EDUCATION FOR EXPERIENCE: One year of academic study above the high school level may be substituted for nine months of experience, up to a maximum of a four-year bachelors degree in business administration or related field for three years of general experience. AND SPECIALIZED EXPERIENCE: 1 year of progressively responsible experience which demonstrated a broad knowledge of procurement and/or contracting methods and techniques; recommending new sources of supply; analyzing and developing equipment/fixtures/services specifications and proposals. Including basic retail accounting and hands-on experience with the Microsoft Excel, Microsoft Office Suite, Microsoft SharePoint, and retail floorplans or similar work which demonstrated the knowledge and abilities required. Job: Adminstrative Services/Support
