Title: ACCOUNTING TECHNICIAN (SALES AUDIT/RECONCILITATION) Location: United States-Virginia-Norfolk Job Number: 220003RX Job Summary: Analyzes researches defines and executes proper resolutions for sales audit reporting and funding issues in NEXCOM s automated financial as well as front end and downstream systems. Verifies reconciles and validates proper funding of all tenders posted to the General Ledger. Troubleshoots and resolves cash office software application issues remotely. Reconciles and validates store cash and the depository accounts to the General Ledger. Duties and Responsibilities: - Analyzes researches defines and executes proper resolutions for sales audit issues including but not limited to interface rejections parameter driven exceptions sales audit rejections translate rejections process errors missing and or duplicated transactions etc. contained within NEXCOM s following integrated systems Point of Sales sales audit reporting and funding reconciliation Cash Management and applicable postings in subledger and General Ledger as well as non integrated systems i.e. Fuel Lodging vending etc. - Verifies reconciles and validates all forms of tenders from point-of-service with all repositories to NEXCOM s Central depository account and General Ledger balances as well as ensures all point of receipt and disbursement transactions are properly recorded and posted to the financial statements. - Notifies store and applicable NEXCOM management of issues learned in the sales audit and reconciliation processes i.e. cash checks and vendor coupons credit debit gift cards missed posting of sales and miscellaneous transactions as well as overages shortages duplicate or lost transactions etc. which adversely impact customers and or financial reporting in accordance with generally accepted accounting principals GAAP . - Performs transactional reconciliation between activities at point of service and cash office as well as settlements postings and funding to from credit debit gift card manufacturers local distributors coupon and bank reconciliation processes identifying issues and ensuring the issues are properly resolved. - Communicates and resolves identified issues concerning cash and check deposits credit debit gift card vendor coupon transactions with applicable depositories banks and or processors FDMS Discover American Express AAFES Stored Value Systems Nielsen Clearing House BuyPass Heartland Voyager Wright Express etc points of contact. - Maintains professional liaison with store managers field cashiers corporate General Ledger Analysts Loss Prevention Auditors Data Warehouse Analysts Merchandising associates and depository and financial instruments processing partners in connection with problems or discrepancies encountered during reviews of data received. Discusses and researches inaccuracies determines root cause of problems and corrects problems in automated financial systems. - Audits data that flows through automated financial systems including POS Cash Management Sales Audit Reconciliation of funded and recorded transactions Merchandising Data Warehousing etc identifying and correcting or initiating correction of issues within automated and manual financial merchandising and or operational processes at field and Headquarters levels as well as with depositories and third party processors of financial data. - Troubleshoots cash management system issues and assists cashiers in processing daily tenders with the objective of getting the deposit and other receipt disbursement and miscellaneous non NEXCOM integrated data elements e g. fuel and lodging sales and tender information to the bank processors and downstream systems in a timely fashion. Must be able to assist by being on line PC Anywhere with store s application or over the phone visualizing the screens and processes. - Initiates and transmits correspondence to management personnel to alert them of errors possible theft and inaccuracies. - Analyzes records and identifies issues and their causes and executes solutions for seven reconciliation types including cash check deposits proprietary credit transactions proprietary gift card transactions national credit debit transactions third party gift card transactions etc. - Must be able to correctly add missing transactions into the Sales Audit application using ORPOS Central Office application as well as other applications where the original transaction is available. This includes special processing request forms for bulk missing credit card transactions that must be created in accordance with PCI DSS guidelines. - Ensures all financial transactions have been properly funded in a timely manner. In the event NEXCOM is not properly funded must research and determine the cause to ensure resolution. - Analyzes computerized accounting data including period ending journal entries researches and reconciles applicable General Ledger account balances. Provides corrective action to ensure postings to General Ledger are accurate. - Performs assigned duties independently exercising initiative and judgment with minimal supervision. Work is reviewed in terms of accuracy and timeliness of data maintained and processed. Must perform duties under a weekly time constraint for processing. Each fiscal week is closed within 48 business hours. - Must be proficient in identifying root causes in multiple system applications and reporting the causes with possible corrective action that needs to be taken. Ensures procedures are adhered to and alerts field and Headquarters management of violations. - Generates reports from multiple applications internal and external i.e. Point of Service Cash Management Sales Audit Reconciliation General Ledger card and coupon processors etc. - Performs other related duties as assigned. Qualifications: A total of 4 years consisting of the following: GENERAL EXPERIENCE 3 years experience gained in work which has demonstrated arithmetic aptitude and ability accuracy and attention to detail and the ability to apply established procedures for recording and compiling data. OR SUBSTITUTION OF EDUCATION FOR EXPERIENCE 1 year of academic study above the high school level may be substituted for 9 months of experience up to a maximum of a 4 year bachelor s degree for 3 years of general experience. AND SPECIALIZED EXPERIENCE 1 year responsible experience which enabled the applicant to acquire and apply a knowledge of established accounting and related data processing procedures and techniques in the performance of such functions as analyzing and classifying or recording transactions balancing reconciling adjusting or examining accounts developing or verifying accounting data for reports statements and schedules or performing prescribed analyses of accounting data.
