Do you want to work in a fast-paced and exciting environment, where no two days are the same? We're looking for a Meeting Coordinator Groups who enjoys both a buzz and a challenge.
Meeting Coordinator Groups
Full-time, on-site in Reston, VA (Hybrid)
We're BCD Travel, one of the world's leading corporate travel management companies with offices around the globe. We help our clients travel smart and achieve more. People join our company because we provide a dynamic work environment, where no two days are the same. And our people stay with us because we care about their work-life balance. But don't just take our word for it: we've been voted top place to work and recognized by Investors In People, Flexjobs and Forbes.
In this job you will coordinate high-level and large meetings on-site in two offices: Virginia HQ and Michigan. You will make sure that all resources necessary for the delivery of these meetings are in place. You must be a detail-oriented person with excellent organizational skills.
A snapshot of this opportunity
Plan and coordinate multiple small meetings and events on a day-to-day basis
Schedule and provide onsite coordination as needed for high-level and/or large meetings, and coordinate requirements with Facilities, Security, and AV departments
Provide support to the team and external suppliers with registration software and documents
Maintain accurate records, data input, and complete file management as outlined in client policies, work instructions and procedures
Create and deliver custom forms/reports to client and team
Participate in various team meetings to capture pertinent information including timelines, reporting needs, and contact information
Develop and maintain strong client and vendor relationships
How you can set yourself apart
Experience in coordinating and/or planning small meetings in the travel industry
Knowledge of core meeting planning elements (Contracts, BEO's, A/V, etc.)
Strong understanding and knowledge of Cvent registration software, and ability to manage software on an account level
You have GDS Sabre experience
You are able to remain flexible/handle change, and prioritize effectively
Exhibit a high level of customer service and ability to remain composed and professional in stressful situations
What we offer you
At BCD Travel, we work with highly motivated and passionate people. We value open communication, collaboration, and a flexible work-life balance. We offer unique, often global, experiences that empower you to develop and grow within the organization. Sustainability and helping others is also high on our list. We make a difference through charitable activities in our communities across the globe.
About us
BCD Travel helps companies make the most of what they spend on travel. We give travelers innovative tools that keep them safe and productive and help them make good choices on the road. We partner with travel and procurement leaders to simplify the complexities of business travel, drive savings and satisfaction, and move whole companies toward their goals. In short, we help our clients travel smart and achieve more. We make this happen in 109 countries with a global client retention rate of 98%, the highest in the industry. For more information, visit www.bcdtravel.com .
Interested?
Create your profile and upload your resume/cover letter via our website. Feel free to reach out to us with any questions via careers@bcdtravel.com. Note: send your application via the website only.
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*Note: We'll give preference to internal and/or furloughed employees.
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BCD Travel is committed to creating a diverse work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, disability, age and veteran status. BCD Travel complies with applicable laws in the countries in which we operate. We endeavor to make this site accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact us at careers@bcdtravel.com.
