This role plans and coordinates events with the goal of creating seamless service that meets Wegmans' high standards and client needs. You will partner with the Event Services team and various vendors to simultaneously coordinate and oversee multiple events of various sizes. You will use creative expression to bring the client's vision to life through design and dcor, make cost-effective decisions, and troubleshoot challenges as they arise while ensuring an unforgettable customer experience at various on and off locations.
What will I do?
Establish Wegmans as a leader in event planning and coordination, working with clients to plan events of various sizes and influencing them to make decisions in line with industry standards and trends
Coordinate all steps in the process including gathering details, maintaining records, creating floor and decorating plans, breaking work into steps, organizing and assigning tasks by group, etc.
Develop and recommend design and dcor solutions including drawing design concepts and creating mood boards that exceed client expectations while minimizing cost and working within budget
Drive process efficiency and act as the liaison to clients, operations, chef, and audio-visual teams, communicating and troubleshooting issues to ensure the event is executed flawlessly
Maintain up-to-date knowledge of best practices in the event services, catering, and event planning industry, actively seek resources to understand industry trends, utilize expertise when planning and coordinating events
Forecast cost of events, provide estimates to clients, document financial elements (labor, contract charges, food expenses, space cost, rentals, internal item usage fees, etc.) and review estimate vs actual cost after event to improve future forecasts
Reduce expenses and prioritize time, source cost effective materials that meet the client's needs and utilize Wegmans merchandise and materials whenever possible
Coordinate the logistics of the dcor and creative process, ordering or renting supplies, managing dcor timelines and project plans, reviewing purchase orders to ensure for accuracy, and troubleshooting as needed
Make continuous improvement recommendations based on knowledge of the industry, preferred practices, and previous experiences
Required Qualifications
2 or more years of experience using creativity in a managerial position
1 or more years of hospitality experience in event planning/management ideally in a Hotel, Restaurant, or Country Club environment
Ability to effectively communicate with all levels of management and across functional areas
Enthusiasm for and knowledge of relevant products and services
Proficiency with Microsoft Suite
Preferred Qualifications
Experience planning & executing complex, large scale events or project coordination experience
Experience in various roles in the restaurant/hotel industry (Bartender, Server, Food Runner, Cook, etc.)
Budgeting and financial experience
Experience with Catering software programs
Degree in related field
A portfolio showcasing a broad range of creative thinking and tactics
At Wegmans, we've long believed we can achieve our goals only if we first fulfill the needs of our people. Putting our people first and offering competitive pay and a variety of benefits & perks is just the start of what it means to work at Wegmans.
Whether through premium pay for working on Sundays or holidays, offering industry-leading health care coverage and wellness programs to support physical, financial, and emotional well-being, or paid time off (PTO) to help you balance work and life, we've got something for everyone.
And because we care about the wellbeing and success of every person, we recognize each person has their own unique scheduling needs. We're proud to offer flexibility in scheduling so our employees can prioritize what is most important to them. Our large, high-volume stores and 24x7 operations allow for personalized schedules that balance an employee's individual needs with the needs of our business and each department.
Comprehensive benefits*
Paid time off (PTO) to help you balance your personal and work life
Higher premium pay rates for working Sundays or on a recognized holiday
Health care benefits that provide a high level of coverage at a low cost to you
Retirement plan with both a profit-sharing and 401(k) match
A generous scholarship program to help employees meet their educational goals
LiveWell Employee & Family program to support your emotional, work-life and financial wellness
Exclusive discounts on electronics, entertainment, gym memberships, travel and more!
And more!
***Certain eligibility requirements must be satisfied and offerings may differ based upon area or the company and/or position.
For 25 years in a row, our employees have put us on the FORTUNE magazine's list of the 100 Best Companies to Work ForR. Discover what it means to work for a family-owned, mission-driven, values-based company that believes in caring, respect, empowerment, high standards and making a difference in the community. Because with a family-like atmosphere of shared support, leaders who have your best interest at heart and growth as part of everything we do, Wegmans is the place for you to do what you love-and love what you do.
Wegmans is an Equal Opportunity Employer. We recruit, hire, train, and promote without discrimination due to age, race, color, religion, sex, sexual orientation, national origin, citizenship, disability, military leave or veteran status, genetic information, or any other status protected by applicable federal, state or local law.
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Wegmans is committed to ensuring all applicants can successfully submit an application for consideration. If you have a disability under the ADA or similar law; and you wish to discuss potential accommodations to complete your application for employment, please call (585) 429-3737 and someone would be happy to assist you.
