BCD Meetings & Events: Meeting Planner, Conventions
About Us: At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate, and change behavior for our customers. As the world's most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward.
Headquartered in Chicago, with locations in 50+ countries across the world, BCD M&E's team of 1,500+ people are committed to sustainability and driving success for our customers, our business, and ourselves.
We offer a competitive salary and benefits package. Most importantly, we value our people and are committed to your success and continued growth. Learn more about us at bcdme.com/careers.
About the role: We are looking for a Conventions Meeting Planner to join our dynamic team within our Life Sciences Division. In this stakeholder facing role, you will act as the conventions planning lead and project manager on each meeting. You will collaborate with stakeholders and vendors alike to ensure each meeting and convention is executed flawlessly and compliantly from exhibit sponsorship, to registration, to menu planning through onsite execution and budget reconciliation and everything in between. You will keep projects running on time, on budget and within compliance guidelines. If you are someone who has strong planning skills and mastered the art of managing multiple priorities, then read on!
This is a hybrid (in-office/work from home) role in Irvine, CA.
As a Meeting Planner, Conventions you will: - Act as the main point of contact for your stakeholder, and ensure all milestones are clearly communicated and met. Be consultative in your approach. Afterall, you an expert in meetings management. - Build, monitor, and maintain concise and accurate event budgets. Think outside of the box on creative cost savings and menu planning ideas but ensure we remain compliant. Negotiate vendor contracts and build long lasting partnerships. - Partner with your team mates to create clear & simple attendee communications and registration websites. Create a well-timed and accurate communication plan. - Communicate effectively with exhibit design company and other vendor partners. You'll be responsible working with housing bureaus, ordering badges, collaborating on the design of booth sets, AV/Production needs (as necessary), ad hoc meetings and events, ground transportation, signage and more! - Ensure everyone, from stakeholder to attendee to staff member has a positive and memorable experience from invitation stage, through onsite, and departure. We aim to please!
You're good at: - Communicating with stakeholders. You have the ability to own the room and convey confidence, knowledge of best practices in events and a professional presence at first impression and on-going. - Managing multiple priorities and being adaptable. You have exceptional problem-solving skills, are calm under pressure and work well in a collaborative environment. - Establishing long lasting, professional relationships with stakeholders, co-workers and vendors. - Managing the complex world of compliance including understanding Meal Caps, State & Country Laws and Transfer of Value reporting when applicable. - Cvent, Excel and Microsoft Office Suite. - Our ideal candidate possesses 3+ years in a lead planner role in the Medical Devices, Pharmaceutical or Life Sciences industry
You might also have: - A college degree from a 4- year institution. - The ability to travel regularly.
You should know: - This is a hybrid (in-office/work from home) role in Irvine, CA. - Our standard working hours are 8:30 AM -5:30 PM with an hour break. - Covid vaccination might be required for this role.
How to apply: Click 'Apply Now' to be considered.
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BCD Travel is committed to creating a diverse work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, disability, age and veteran status. BCD Travel complies with applicable laws in the countries in which we operate. We endeavor to make this site accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact us at careers@bcdtravel.com.
