Title: MAILROOM & DISBURSEMENT SUP Location: United States-Virginia-Norfolk Other Locations: United States-Virginia-Virginia Beach Job Number: 230004CP Job Summary: Responsible for ensuring the receipt and disbursement of checks and documents processing incoming outgoing mail maintaining the storage area archives and equipment. Supervises associates. Duties and Responsibilities: - Provides work direction and supervision for a group of associates engaged in performing various clerical accounting functions. Makes assignments and reassignments depending on workload, backlog, priorities, etc.; provides on-the-job training and orientation, instruction on new procedures; provides guidance and assistance to subordinates in Connection with problems encountered. Reviews work of subordinates; accomplishes performance appraisals; approves/disapproves leave; recommends personnel actions such as promotions, performance awards, and takes disciplinary actions. Promotes employee morale and attempts to resolve employee relations problems. Carries out EEO policies and communicates support of these policies to subordinates. - Ensures the disbursement of all checks and supporting documents in accordance with the Prompt Payment Act. - Ensures that all incoming/outgoing Federal Express is distributed accurately and in a timely manner. - Prepares Listing of Cash Received for all incoming checks from vendors and accounts receivable customers. Processes following established procedures. - Ensures weekly/monthly/yearly reports are distributed to locations/associates according to established procedures. - Ensures that all CB's, RTV's and CBI's are mailed in a timely manner. - Responsible for the maintenance of equipment, furniture and vehicles, etc., based on established procedures. - Works under the general supervision of a designated supervisor who outlines policies and procedures, and is available for advice and guidance in connection with unusual problems. - Performs other related duties as assigned. Qualifications: Total of four years experience to include: GENERAL EXPERIENCE: Three years of experience in clerical, administrative or other responsible work that enabled the applicant to gain knowledge of administrative practices and processes; skill in dealing with others in person-to-person work relationships; and the ability to exercise mature judgment. OR SUBSTITUTION OF EDUCATION FOR EXPERIENCE: 1 year of academic study above the high school level may be substituted for 9 months of experience, up to a maximum of a 4 year bachelor's degree for 3 years of general experience. AND SPECIALIZED EXPERIENCE: One year of experience in administrative or other work that demonstrated knowledge of administrative principles, practices, methods and techniques; knowledge of mail room operations and methods to ensure confidential receipt, custody and control of information, correspondence and official documents. Must maintain a valid operator/driver's license. Job: Corporate/Headquarters
