Description
SAIC is seeking a Document Analyst to provide support on-site in the Pentagon in working as part of a contract team with the Office of the Secretary of Defense (OSD), Office of the General Counsel (OGC).
In this role the candidate will:
Work daily with the Deputy General Counsel and OGC office staff.
Provide document indexing and records management support.
Develop and maintain policy and procedures for record filing and disposal in accordance with DoD standards.
Screen, prepare, scan and index legal review files before they are sent for storage and archiving.
Coordinate records and comply with records management instructions, records retention/disposal guidance, and annual inspection of file plans/records.
Address security requirements and procedures for properly handling and storing/archiving classified materials with NARA.
Distinguish classified information from unclassified information when archiving legal files.
Codify and categorize documents for digital files.
Convert legal files into electronic form.
This includes document preparation, scanning, transferring scanned documents to storage media and performing final quality checks.
Provide database, indexing, and archival support, to include:
analysis of chronological files;
review of archival documents;
Providing administrative support to the OGC office attorneys.
Assisting with administration including the coordinating, assisting, and filing of legal actions for OGC.
Providing administrative and records management office support in addressing the workload (e.g., tracking, organizing, and archiving) and knowledge management activities across the government attorneys and contractor staff.
Hand-carrying legal actions to other coordinating offices throughout day.
Opening and closing actions using the suspense tracking system (STS).
Performing general editing functions, answering phone calls, escorting non-cleared personnel in the office, maintaining files, and preparing correspondence.
Making copies, scanning documents, producing files, assisting in scheduling and monthly reports, and maintaining basic office functions.
Qualifications
Educational Requirement
Required Experience/Skills:
At least one (1) year or more relevant document analysis/records management experience with the Department of Defense.
The ability to review, understand, and analyze complex legal and non-legal DoD documents.
Understanding of security requirements and procedures for properly handling and storing/archiving classified materials.
Familiarity with NARA storage procedures
Fluency with, and understanding of, DoD, Joint Staff, and the Military Departments standards of practice and records management.
Ability to leverage established relationships with other DoD components and agencies.
Proficiency with Microsoft Office Suite of Applications (Word, Excel, and PowerPoint) and common office software applications.
Experience with knowledge of administrative and clerical functions, processes, practices and procedures.
Flexibility to accommodate time-sensitive and mission-critical work.
Required Clearance:
SAIC accepts applications on an ongoing basis and there is no deadline.
Covid Policy: SAIC does not require COVID-19 vaccinations or boosters. Customer site vaccination requirements must be followed when work is performed at a customer site. REQNUMBER: 2403440
SAIC is a premier technology integrator, solving our nation's most complex modernization and systems engineering challenges across the defense, space, federal civilian, and intelligence markets. Our robust portfolio of offerings includes high-end solutions in systems engineering and integration; enterprise IT, including cloud services; cyber; software; advanced analytics and simulation; and training. We are a team of 23,000 strong driven by mission, united purpose, and inspired by opportunity. Headquartered in Reston, Virginia, SAIC has annual revenues of approximately $6.5 billion. For more information, visit saic.com. For information on the benefits SAIC offers, see Working at SAIC. EOE AA M/F/Vet/Disability
