Title: Guest Service Representative II P/T Night Audit w/ Benefits Location: United States-Nevada-Fallon Job Number: 240003E6 Join us as a Part-Time Guest Services Representative-Night Auditor at Navy Gateway Inn & Suites (NGIS) in Fallon, NV with the Navy Exchange Service Command. Regularly scheduled overnight shifts are required. ELIGIBLE FOR A $500 HIRING INCENTIVE (must meet eligibility req't) Start your career in support of the U.S. Navy and our fleet at large! Are you looking to expand on your expertise, or just start something new and provide critical mission support by way of supporting the NGIS lodging guests with the U.S. Military across the Globe? If so, this highly critical role may be just what you are searching for. SO, Why the NGIS? While some may serve overseas for our country, we hold down the fort - we serve the men and women who wear the flag - America's strength, America's heart. We are here to guide them and deliver our service members and their families the tools they need to do what they love to do. Here at the NGIS in Fallon, NV , no two days will look the same. . Located in Fallon Nevada; Naval Air Station Fallon is the Navy's premier tactical aviator training facility and is known as the home of -Top Gun-. We are a diverse and inclusive team supporting a high-volume military lodging location, who value providing excellent service to our Military Community, every single day. You can expect an unforgettable, yet dynamic work environment. This is where YOU fit in: the Fallon NGIS is in need of Guest Service Representatives to answer the call; a natural team player who will know when to utilize discretion relative to confidentiality, operational security, and other job duties that will ensure critical operational success on a day-to-day basis. You will serve as the first contact for the guests at Navy Gateway Inn and Suites. You will handle all stages of the guests' stay, making an impact across our Navy Lodging Locations. Your support is critical to initiatives across Military Bases that advance how our companies serve the best customer - our Military patrons and their families. No Military Affiliation Necessary to apply! So, what does a typical day look like? What does it take to succeed? Welcome guests and answering any questions concerning the lodging facility, amenities and provide information about local attractions. Assist with requests from guests in person or over the phone. This can include but not limited to; making reservations, confirming or cancelling room reservations, check-in/check-out process, guest room assignments and processing payments. Operate a multi-line telephone system, records and deliver messages as required. Responsible for inventory of all keys and other supplies maintained at the front desk. Responsible for assigned master key. Properly log in and out using key log for record. Keep the front desk and lobby area clean. Utilize Property Management System (PMS) to log trouble calls and ensure the appropriate department is notified. Relocate guests to a different room, when required. May be required to generate and print various reports from PMS. The Qualifiers: One year of general office clerical experience and one year of specialized progressive responsible experience related to the position. Knowledge of computer systems. Must pass a pre-employment criminal background check . The Benefits begin DAY ONE: We know you work hard and cultivate the very best solutions for your family - and that's why we offer a competitive federal wages & comprehensive benefit plan! Benefits Begin on DAY ONE o Medical/Vision & Dental o 401(k) & Pension Plan o Life Insurance o Sick and annual leave accruals o Tuition reimbursement program o Continuity of Employment Programs for Military Spouses o Tax Free shopping, worldwide, at any Navy Exchange location o Access to on-base amenities, including lodging, bowling, gym, movie theaters, & much more (where available)! o Employee Assistance Plan (EAP)* *Includes LifeMart Discount Savings Program Job Summary: Serves as first point of contact with guests at a Navy Gateway Inn and Suites and or Navy Lodge property and handles all stages of guests stay accommodating special requests as needed and resolving issues that may arise. Responsible for front desk operations lobby appearance guest service-related office operations and the safety security and privacy of all guests. Overnight shifts are regularly scheduled. Duties and Responsibilities: Must possess a welcoming manner and positive attitude demonstrate effective communication skills interacts professionally with guests answering questions concerning lodging facilities amenities and provides information about local attractions - Assists guests with all requests in person or via telephone including but not limited to making confirming and or cancelling room reservations collecting payments and presenting lodging receipts check-in check-out process authorized patron verification guest room assignments credit card processing etc. - Greets and welcomes guests upon sight always maintaining outstanding guest relations. - Required to complete all mandatory training designated for overnight shift and is designated to fill in schedule gaps due to call-outs no-shows' vacations etc. for the overnight shift schedule. Completes all work duties and reports assigned to the shift as required. - Communicates with all lodging associates and chain of command concerning operations guest issues or situations that require immediate attention. - Applies knowledge of standard operating procedures processes and rules governing patron eligibility. Receives requests and processes reservations within established guidelines. When rooms are not available provides a certificate of non-availability CNA and or alternative lodging options in the area. - Reconciles shift transactions of all accounts and outlets of the property ensuring complete balancing while maintaining guest service at all times. - Interacts with guests and receives and resolves guests' complaints including but not limited to adjusting room fees adjusting check-in check-out times consistent with program policy and refers unusual issues to immediate supervisor for assistance and or resolution. Utilizes judgment and understanding of policies and procedures to better assist guests. - Registers and assigns rooms to guests issuing room keys or cards transmits and receives messages and keeps records of occupied rooms and guest accounts makes and confirms reservations presenting statements and collecting payments as necessary. - Operates a multi-line telephone system record and delivers messages as required and answers inquiries pertaining to services base facilities area attractions and travel directions. - Responsible for inventory of all keys and other supplies and or amenities maintained at the front desk. Keeps the front desk and lobby area clean and safe. - Responsible for assigned master key. Properly logs in and out using key log for record. Must report lost key to supervisor immediately for security reasons. - Utilizes the Property Management System PMS to access guest information retrieve reservation information and change or cancel reservations as requested by the guests. Verifies registration information secures a credit card for incidental expenses and authorizes credit card for room charges. - May be required to retrieve Lost and Found items and contact guests regarding lost or found items. - Logs trouble calls in the PMS and ensures the appropriate department is notified. Relocates guests to a different room when required. - Operates POS to record sales from convenience store if applicable. May assist in maintaining and stocking adequate supply levels. - Ensures all wake up calls are handled promptly and properly. Types any miscellaneous memos correspondence required in the course of performing assigned duties. - Ensures security of all guests is maintained at all times - Exchanges and maintains rotating change fund and daily log of moneys received and deposited. Securely maintains all records and access to guest safety deposit boxes as applicable. - May be required to generate and print various reports from the PMS such as Expected Arrivals Departure List In-House Guest List and Night Audit reports as well as other daily monthly or annual occupancy reports. Verifies accuracy of charges for correctness and makes appropriate changes if errors occur. - Completes all computer-generated reports as assigned and notates any account discrepancies for corrective action by management. - Prepares Close Bank Report and receipts at the end of each shift in accordance with established procedures. - Prepares end of day front desk reconciliations identifying and addressing any discrepancies made throughout the day. - May be responsible for the set-up and breakdown clean-up of the complimentary self-service breakfast bar. Assist with preparing heating displaying and replenishing breakfast items available to guests during breakfast hours. Ensures surrounding area is returned to its original state and free of all left-over food by the end of designated breakfast hour. Required to obtain proper food handling certifications as applicable. - May be required to assist in laundry facility and issue deliver supplies to guests. - May be required to possess a valid state driver s license to travel to other lodging facilities as needed within the normal scope of duties. - Will be required to work all shifts including weekends and holidays as scheduled. - May be called upon to maintain operations during inclement weather and or other emergencies for short period of time during the absence of supervisor GM or AGM. - May be required to obtain NEXCOM Hospitality Group NHG front desk certification within 6 months of employment as well as any other requirements. Performs other duties as assigned Qualifications: GENERAL EXPERIENCE One 1 year of general office clerical experience that demonstrated the ability to perform clerical duties satisfactorily. SPECIALIZED EXPERIENCE One 1 year progressively responsible experience related to the position to be filled. SUBSTITUTION OF EDUCATION FOR EXPERIENCE Study completed in a college university or junior college above the high school level may be substituted on the basis of one-half academic year of study for 6 months of experience.
