Title: ACCOUNTS PAYABLE SUPERVISOR (EXPENSE) Location: United States-Virginia-Virginia Beach Job Number: 220001XH Job Summary: Supervises associates involved in the performance of Accounts Payable Expense validation and disbursement functions. Duties and Responsibilities: - Responsibilities include, but no limited to supervising associates involved with paying Variable and Fixed Recurring Expenses, as well as, nonrecurring expenses, equipment purchases and project costs. - Establishes and ensures the accuracy of Fixed Recurring Expenses on a monthly basis and adjusts accordingly. - Establishes and ensures the accuracy of Variable Recurring Expenses on a monthly basis and adjusts accordingly. Ensures VRE accruals are accurate and reasonable on a quarterly basis, if not adjusts accordingly. If VRE was established incorrectly, accruals will be released. - Makes assignments/reassignments based on workload, backlog, etc.; provides on-the-job training, instructions on new policies and procedures and cross-training in assigned work; gives guidance and assistance to subordinates when needed; reviews work of subordinates; resolves complaints and/or grievances; prepares performance appraisals; grants leave and recommends personnel actions for subordinates. - Maintains records, including storage, in accordance with NEXCOM Directives. - Ensures disbursements, made to vendors are in accordance with Contracts and or Purchase Orders executed by an authorized contracting officer. - Ensures procedures and controls are effective and efficient. Proposes changes when applicable and assists in implementing updated policies and procedures and software revisions. -Develops and forwards required reports and data to appropriate accounting offices. Performs statistical analysis and prepares specific reports on such matters as one time expenses, Variable Recurring and Fixed Recurring Expenses. -Maintains contact with appropriate Exchange managers and outside vendor representatives to ensure the prompt receipt of documents required to accurately and promptly pay invoices, which are due or soon to become due, as well as, resolve receiving or payment disputes in a timely manner. -Manages resources and controls costs, in operating an effective, efficient section. -Assists in the development of operating budgets and analyzes past performance indicating trends to develop realistic forecasts. - Accrues for expense purchases and services not yet paid but received at the end of the fiscal period. Meets fiscal month end cut off dates. -Carries out EEO policies and communicates support of these policies to subordinates. -Performs other related duties as assigned. Qualifications: GENERAL EXPERIENCE: 3 years of responsible experience in administrative, professional, technical, investigative, or other responsible work that provided experience in analyzing problems to identify significant factors, gather pertinent data, and recognize solutions. OR SUBSTITUTION OF EDUCATION FOR EXPERIENCE: One year of academic study above the high school level may be substituted for nine months of experience up to a maximum of a 4 year bachelor's degree for 3 years of general experience. AND SPECIALIZED EXPERIENCE: 1 year of experience that provided a broad knowledge of the principles, theories, techniques and methods of accounting; experience organizing, analyzing, interpreting and evaluating financial data or reported operating results; experience that required the understanding of the total accounting function; and supervisory or leader experience of human resources; or similar work that demonstrated the knowledge and abilities require of managing an accounting area. Job: Financial/Accounting
