A culture of purpose: Where will your BCD M&E career take you?
As perfectionists, artists, strategic thinkers and leaders in the industry, we believe culture is defined by its people. We are looking for exceptional people who rise to our standards while bringing their unique perspective to the table. Are you interested in adding to both our mission and our energy?
Congress Coordinator We are looking for a Congress Coordinator to join our dynamic team within our Life Sciences Division. In this role, you will be responsible for the overall logistics planning and attendee management of client exhibit team staff at Congresses. You will collaborate with peers, vendors, and meeting owners alike to ensure each Congress is executed flawlessly and compliantly. You keep projects running on time, on budget, within compliance guidelines and have mastered the art of managing multiple priorities and programs at once. Sound like you? Read on!
**Vaccination may be required based on travel requirements and client policies.
Your responsibilities - Your primary responsibility will be housing coordination and attendee management for small congresses including securing and managing hotel room blocks in accordance with Congress rules and procedures; Customizing templates and printing material based on Exhibit Manager's expectations (invitations, confirmations, departure notice) - Build, monitor and maintain concise and accurate event budgets; oversite of compliance and contracting documentation and responsible for sending post- congress surveys. - Your proficiency in technology tools will enable you to over see the creation and sending of registration forms and other communications and maintain accurate attendee data required for logistics and reporting. - Regularly partner with internal planning team members and external suppliers, client exhibit managers, and Professional Congress Organizers (PCO) to ensure timely service delivery. - You will also provide support to the Operations Manager with initiatives that drive service optimization and process efficiencies to our team.
You're good at - High level of attention to detail, strong customer service skills, exceptional communication skills, persistence and patience and a desire to get the job done. - Managing multiple priorities and being adaptable. You have exceptional problem-solving skills, are calm under pressure and work well in a collaborative environment. - Managing the complex world of FCPA, Meal Caps, State Laws and TOV reporting. - Event execution including housing selection, registration, and budget reconciliation. - Working in a multicultural environment with a solid understanding of US, EMEA and APJ cities.
You might also have - 1 year in a planner role preferably in the Pharmaceutical or Life Sciences industry - 1 year experience managing outside vendors, sourcing, and negotiating contract services - Experience with budgets and participant registration - Cvent, Excel and other Microsoft Office Software proficiencies - A college degree is preferred
What we offer you - A culture of purpose where we are invested in your happiness and career growth - Competitive salary and benefits package
How to apply Click apply now to be considered.
Get to know BCD M&E: At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning and execution. We are in the business of creating impactful human connections that matter. Connections that inspire, motivate and change behavior for our customers. As the world's most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward.
Headquartered in Chicago, with locations in 50+ countries across the world, BCD M&E's team of 1,500+ people are committed to driving success for our customers, our business and ourselves.
See if you belong at bcdme.com.
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BCD Travel is committed to creating a diverse work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, disability, age and veteran status. BCD Travel complies with applicable laws in the countries in which we operate. We endeavor to make this site accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact us at careers@bcdtravel.com.
