Description
As a federal government contractor, all employees will be required to be fully vaccinated for COVID-19 by the legislative deadline for vaccine mandates. All candidates must attest to being able to meet this requirement in order to be considered
Summary
The Business Manager works as a full-time employee of Zeiders Enterprises, Inc. (Zeiders) in the corporate Home Office in Woodbridge, Virginia. The position is responsible for supporting the Contract Manager in the contract and business financial management functions and working in close coordination and integration with other corporate functions, such as the Finance and Accounting Department. The Business Manager's two primary responsibilities are Contract Administration and Contract Financial Management.
Essential Duties and Responsibilities
Contract Administration
Issue and maintain consultant task orders
Manage subcontractor invoicing in collaboration w/Contract Manager, assist w/sub-contract management
Receive and process contract modifications
Maintain contract documentation (Contract Notebooks) in accordance with company policies and practices
Make recommendations to management regarding cost saving or profit generating opportunities and profitability improvement strategies
Assist or complete contract management reports for client or internal company-use as assigned (i.e. Personnel Roster; Mgmt. of Positions Report, etc.) Contract Financial Management
Interface with Controller/Finance and Accounting Department regarding cost reporting issues, deliverables and other reporting requirements; prepare contract invoices
Assist in the preparation and management of contract budgets; monitor budget expenditures authorized; oversee budget for conformance to funding; track monthly financial execution and analyze financial information to determine present and future financial performance; identify budget and execution trends and recommend improvements accordingly
Evaluate operating records and financial statements; prepare studies, reports and analyses in areas such as budgets, forecasts, financial plans, governmental requirements, statistical reports, cash flow projection and business forecasts
Develop spreadsheets and databases of pertinent information for use in analyzing future Division plans and forecasts
Coordinate with all levels of management to gather, analyze, summarize and prepare recommendations regarding contract and financial plans, trended future requirements, Government requirements and operating forecasts
Assist the Controller/Finance and Accounting Department in the development of the budget, planning and other corporate financial requirements
Supervisory Responsibilities
Manages subordinate supervisors who supervise other employees.
The position is responsible for the overall direction, coordination, and evaluation of these activities.
Supervisory responsibilities are executed in accordance with the organization's policies and applicable laws.
Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
Education and/or Experience Qualifications
Be fully vaccinated for COVID-19 by the legislative deadline for vaccine mandates.
Bachelor's degree in Business Administration, Accounting, Financial Management, or related field
Experience may be substituted for education
5 years progressively responsible experience in Government contract management, business management, accounting or financial analysis/management.
Must be able to comprehend and apply laws and regulations applicable to business operations in a Government contracting environment.
Familiarity with complexities in government contracts including but not limited to:
Large staff (150+ Full Time Equivalent)
Multiple subcontractors or a large portion of service delivery through subcontracting
Multiple types of contracts (Time and Material, Labor Hour, Firm Fixed Price, etc.)
Large Other Direct Costs (ODCs) or travel funding/costs
Other Skills and Abilities
Competencies
To perform the job successfully, an individual should demonstrate the following competencies:
Ability to work both independently and as part of a team.
Customer Service- Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
Interpersonal Skills- Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
Oral Communication- Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
Written Communication- Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
Teamwork- Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
Judgment- Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
Professionalism- Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
Quality- Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
Physical Demands: Works in office areas. Sits, stands, bends, lifts, and moves intermittently during working hours. Uses personal computer, telephones, copiers, printers and other office equipment. The employee must occasionally lift and/or move up to 10 pounds. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
