Title: RICHTER/LAWSON/NEXPIMS TRAINER (ACCOUNTS PAYABLE) Location: United States-Virginia-Norfolk Job Number: 240002NN Job Summary: Responsible for coordinating developing and providing training on Richter Lawson NEXPIMS programs pertinent to Accounts Payable functions worldwide. Serves as point of contact for implementing all test and updates to the Live System for Accounts Payable Duties and Responsibilities: Performs a variety of accounting functions such as auditing invoices and following up on vendor inquiries for past due payments and or chargeback disputes. Handles payment of cigarette and tobacco invoices and all Exchange Mail Order Catalog invoices. Responsible for extending retail prices set up payment of commissary cigarette and tobacco invoices. Matches commissary receipts with invoices paid and ensures correct retails are booked to commissary locations. Responsible for tracking all claims from outside accounts payable recovery vendor. Audits all invoices from contractor and posts claims paid to master listing. Prepares credit memos to vendors for reversals of recovery group claims by vendors. Tracks all credit memos issued to ensure NEXCOM reimbursement to contractors for claims repaid to vendors. - Prepares journal entries to locations for corrections to their General Ledger and correct location discrepancies to the IM280 Report. Responds to vendor and location inquiries. Responsible for all transactions relating to Exchange Mail Order Catalog. Prepares chargebacks for free catalog coupons redeemed worldwide and collects backup documentation from worldwide locations for chargebacks issued. Collects receiving information from locations worldwide to balance against invoice paid receipts of Exchange Mail Order Catalog. Audits invoices for Exchange Mail Order Catalog. Ensures validity of receipts by worldwide locations before invoices are processed for payment. Prepares chargebacks for mail order catalogs marked to zero for worldwide locations. Monitors documents for Richter receiving Alpha site rollout. Processes Richter receivers from Alpha site locations for payment. Audits and corrects receivers and matches to invoices. Identifies problems on receivers and invoices for reporting to Modernization Team for correction. Interacts and responds in a prompt and professional manner to vendors locations and department managers requests to coordinate efforts to correct discrepancies regarding pricing errors receivers and or purchase orders. Actively seeks to become knowledgeable concerning store policies merchandise sold and services offered. Works under the supervision of the Accounts Payable Manager. Works independently with responsibility for determining applicable established procedures to follow depending on the nature of the inquiry or claim to be resolved. Consults with Accounts Payable Manager for guidance only in cases of unusual nature of where no precedent or instructions are available. Reviews complete actions to resolve vendor claims and or disputes for accuracy and conformance with instructions and procedures. Ensure that vendors are kept completely abreast of the status of their accounts. Serves as coordinator and point of contact for PC related problems and move requests receiving access codes for Lawson Richter and the Internet access. Works closely with NEXCOM support UNIX Systems DP OPS-HQ RAVE and Richter Group to resolve problems reported Qualifications: Requires a total of 4 years of combined experience as indicated: GENERAL EXPERIENCE: 3 years of responsible experience in administrative professional technical investigative or other responsible work that provided experience in analyzing problems to identify significant factors, gather pertinent data and recognize solutions. OR SUBSTITUTION OF EDUCATION FOR EXPERIENCE: One year of academic study above the high school level may be substituted for nine months of experience up to a maximum of a 4 year bachelor s degree for 3 years of general experience. AND SPECIALIZED EXPERIENCE: 1 year of experience that provided a broad knowledge of the principles, theories, techniques, and methods of accounting experience organizing, analyzing, interpreting, and evaluating financial data or reported operating results experience that required the understanding of the total accounting function and supervisory or leader experience of human resources or similar work that demonstrated the knowledge and abilities required of managing an accounting area.
