Description
Performs a variety of administrative and executive support tasks which may be highly confidential and sensitive. Coordinates office management activities for senior Government leaders in DCSA's Office of the Chief Information Officer (OCIO). Researches, compiles, assimilates, and prepares confidential and sensitive documents and briefs the OCIO personnel regarding contents. Reads and screens incoming correspondence and reports, makes preliminary assessment of the importance of materials and organizes documents, handles some matters personally, and forwards appropriate materials to the OCIO leadership and staff. Receives and screens incoming calls and visitors, determines which are priority matters, and alerts the OCIO leadership accordingly. Composes letters and memoranda in response to incoming mail or calls. Proficiency in Microsoft Office products to include Outlook, Work, Excel, PowerPoint and Teams. Updates OCIO leadership on status of issues before scheduled meetings. Prepares agenda and collects materials for meetings; takes minutes and keeps records of proceedings as required. Reviews, proofreads, and edits documents prepared for OCIO leadership signature. Coordinates and facilitates the OCIO leadership calendars to arrange appointments, meetings, and conferences. May recommend actions to be taken on office expenditures such as equipment and supply needs. Compiles and maintains records, statistical information, and reports. Establishes and maintains various filing and records management systems. Performs related work as assigned.
Daily hours are 8:00 am to 4:30 pm onsite at Quantico.
Qualifications
It is required that the Senior Executive Assistant have the following qualifications:
High School diploma
At least 11+ years of experience in an administrative role reporting supporting executives, preferably in a DOD environment
Experience with Defense Travel System (DTS)
Secret Clearance
Proficiency with Microsoft Office (Outlook, Excel, PowerPoint, Word), Adobe Acrobat, collaboration software such as MS Teams and SharePoint). Aptitude for learning new software and systems
Expert level written and verbal communication skills
Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
Demonstrated proactive approaches to problem-solving with strong decision-making capability
Emotional maturity
Demonstrated ability to interact effectively and appropriately with high-level executive staff
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of client service and response
Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
Forward looking thinker, who actively seeks opportunities and proposes solutions
Ability to schedule, organize, and manage internal and external meetings in a dynamic environment, including managing preparations and meeting logistics
SAIC accepts applications on an ongoing basis and there is no deadline.
Covid Policy: SAIC does not require COVID-19 vaccinations or boosters. Customer site vaccination requirements must be followed when work is performed at a customer site. REQNUMBER: 2411915
SAIC is a premier technology integrator, solving our nation's most complex modernization and systems engineering challenges across the defense, space, federal civilian, and intelligence markets. Our robust portfolio of offerings includes high-end solutions in systems engineering and integration; enterprise IT, including cloud services; cyber; software; advanced analytics and simulation; and training. We are a team of 23,000 strong driven by mission, united purpose, and inspired by opportunity. Headquartered in Reston, Virginia, SAIC has annual revenues of approximately $6.5 billion. For more information, visit saic.com. For information on the benefits SAIC offers, see Working at SAIC. EOE AA M/F/Vet/Disability
