Title: ACCOUNTS PAYABLE MANAGER (EXPENSE) Location: United States-Virginia-Virginia Beach Job Number: 2200021E Job Summary: Position supervises the Expense Section of Accounts Payable. Duties and Responsibilities: - Position reports to the Corporate Accounting Center Director. -Directs, controls, and exercises oversight of the audit, authentication, and processing of payments for all expense and equipment type vendors' invoices for goods and services purchased and received. - Reviews and directs necessary adjustments to ensure the Variable Recurring Expense module is accurate in its recording of accruals. - Reviews and directs necessary adjustments to ensure the Fixed Recurring Expense module is accurate in the disbursement of vendor payments. -Implements/revises methods and procedures to ensure functional disbursement responsibilities are efficiently and accurately performed and are in consonance with the objective of the worldwide comptroller mission. - Assists in ensuring Vendor Maintenance Module is accurate and no vendor duplicates are on file. -Ensures records relative to vendor payments are stored and maintained in accordance with NEXCOM directives. -Assures the accuracy and timeliness of investigation and settlement of all claims related to accounts payable transactions. - Calculates, accrues and processes payments for NEXCOM's Vendor Recovery vendor who processes charge backs to vendors owing NEXCOM moneys. -Communicates with NEXCOM management, field managers and vendor representatives to request, clarify and/or provide information crucial to the accurate, timely payment of invoices and report preparation. Prepares correspondence to vendors for expense and equipment issues. -Maintains applicable controls concerning accounts payable procedures. - Ensures Defense Finance and Accounting System generated invoices are processed accurately and timely. -Participates in the development of new/updated accounts payable and related data systems. Provides procedural recommendations and technical assistance in the development, monitoring, and implementation of new and enhanced automated systems. - Ensures interest paid and discounts lost are held to a minimum for vendors in realm of influence. Advises Corporate Field Accounting Manager of problem areas, and recommends corrective/review action to be taken, in a timely manner. -Interfaces directly with vendors and management personnel in resolving mutual problems in a manner beneficial to the system and consistent with applicable laws and regulations. -Provides work direction and supervision for a group of associates. Establishes work schedules; assigns and distributes work; counsels associates; prepared and/or approves work performance reviews; approved/disapproves leave; provides training; recommends personnel actions, and performs other supervisory functions. Promotes employee moral and attempts to resolve employee relationship problems. Carries out EEO policies and communicates support of these policies to section associates. Cooperates and participates fully in the development of an EEO Affirmative Action Plan. -Performs other related duties as assigned. Qualifications: Requires a total of 6 years of experience as indicated below: GENERAL EXPERIENCE: Three years of experience in administrative, professional, technical, investigative, or other responsible work that provided experience in analyzing problems to identify significant factors, gather pertinent data, and recognize solutions; knowledge of established accounting and related data processing procedures and techniques. OR SUBSTITUTION OF EDUCATION FOR EXPERIENCE: One year of academic study above the high school level may be substituted for nine months of experience up to a maximum of a 4 year bachelor's degree for 3 years of general experience. AND SPECIALIZED EXPERIENCE: 3 years of progressively responsible experience which provided a broad knowledge of the principles, theories, techniques and methods of accounting; ability to organize, analyze, interpret and evaluate financial data or reported operating results; an understanding of the total accounting function; supervisory experience of human resources; or similar work that demonstrated the knowledge and abilities require of managing an accounting area. Job: Financial/Accounting
