Our mission is to make everyday eating extraordinary for our guests. We create a warm, welcoming, memorable experience with exceptional, personal service. We're looking for a new team member who strives for excellence and brings positive energy, commitment, and a -can-do- attitude to work every day. We value teamwork and celebrate our successes as a team and will value your contribution!
Added Benefits for choosing The Fresh Market Team:
Team member discount up to 40%
Health, Dental & Vision insurance available for individual, spouse, partner, and family.
401K contribution and match for part-time and full-time team members.
Personal time off and additional time off purchase plans available
And much more!
The Property & Lease Administration Manager is responsible for managing all property management and lease administration functions to ensure The Fresh Market's continued and uninterrupted operation and compliance with lease-related obligations, including the management and coordination of legal issues, critical dates and financial obligations, through collaborative and cross functional engagement with operations, landlords, and other corporate players. Manage lease compliance relating to Landlord's obligations. Monitor and assist with new store and store turnover guidelines, use restrictions, creation of value-added resolutions through monetary valuation for highway takings, easements, consents, avoidance of cost from lease disputes and code violation fines, resolutions to default and litigation issues, lease compliance and enforcement. Manager of Property & Lease Administration is responsible for the accurate and timely management and update of data and records, both hard and soft, including lease related data in all Real Estate Systems. Ensure that the occupancy cost goals, and budget are met, and properties are managed in a proactive manner to the benefit of the company. The person in this role must be based in Florida but the position is fully remote with some travel (
Oversees and manages charges hitting occupancy-related GL accounts including rent, prepaid rent and security deposits, percentage rent, escrows and reconciliations.
Manages detailed expense analysis and pass thru billings and collection for subleased properties. Ensure subtenants are current with rent payments, collect and bill back as necessary. Manages aged receivable process for subleased properties; prepare sublease communications.
Manage, approve, and oversee the generation of monthly recurring rent roll for the assigned portfolio of stores. Manages accuracy and timeliness of payments.
Manages desktop audit process for all escrow reconciliations for CAM and Insurance and the process for all operating expense, parking, utilities, and other lease-related additional rent escalation and pass-through expense invoices.
Manages SOX documentations relating to lease accounts payable and receivable and interacts with internal and external auditors relating to SOX compliance.
Manages vendors engaged for auditing, collections, and invoice processing.
Manages lease abstraction to ensure the abstraction is consistent, predictable and accurate.
Coordinates with other department leaders to ensure that the data collected is consistent with their needs and reportable.
Establishes audit process for maintaining an ensuring accurate data abstraction.
Analyzes and interprets lease agreements and their ancillary documents to ensure proper application/compliance regarding billings and payments and disputes expenses when necessary and tracks savings when appropriate. Prepare correspondence to landlord and property management companies to resolve discrepancies/disputes.
Obtain and/or prepare financial information related to specific transactions analyze impact as it relates to the specific location and company P&L and make prudent business decision recommendations.
Calculate and monitor critical lease dates 3+ years in advance; process renewal options, lease extensions, solicits feedback on strategy, current property conditions, market rates and economic conditions; provides information to Real estate Leadership. Draft basic amendments, license agreements and lease termination agreements; submit to Legal for review.
Reviews, recommends and presents to Leadership all property and lease administration documents and issues for signoff and approval.
Consult, coordinate, and communicate with internal and external business partners for resolving conflict, and overseeing document preparation, planning, notification/communication and completion relating to critical dates and issues, real estate policies and procedures, assist with general field inquiries.
Review property maintenance obligations; drafts communications to landlord and property management companies regarding necessary repairs and maintenance items in compliance with lease terms and governing documents. Follow up in a proactive manner within a reasonable time until resolution is reached while being sensitive to the store's operational needs.
Ensure that expenditures comply with The Fresh Market policies and approve expenditures, per established authority level.
Track and report cost avoidance savings and occupancy cost savings against budget and goals and reports for period business reviews and value-added documentation.
Negotiate optimal monetary considerations and settlements for consents, easements, and highway takings, including, but not limited to, participating in mediations and trial proceedings.
Manage any/all incoming default notices from landlords and distribute to the appropriate internal contacts responsible for resolution. Follow through to completion.
Collection or reimbursement from Landlord for self-help maintenance and repair items.
Manage compliance, as it relates to the premises, of all leases, terminations, subleases, easements, license agreements, access easements, including notices to landlords, subtenants, other third parties relating to property issues or non-compliance.
Oversee the timely execution of mutually agreeable contracts and legal documents consistent with company objectives, practices and policies. These include lease modifications, estoppels, SNDAs, waivers, defaults and demands.
Manages interactions with landlords to foster positive relationships and to discuss and resolve potential issues.
Ensure timely, professional and efficient responses to team member and landlord requests.
QUALIFICATIONS
Bachelor's degree (B.S. or B. A.) from a four-year college or university.
3+ years' experience managing Property and Lease Administration within a retail company or law firm, or equivalent combination of education and experience.
Strong oral and written communication skills; including the ability to effectively present information and respond to questions from all levels of management, attorneys, engineers, appraisers, code enforcement officers, landlords, clients, customers and the general public.
Understanding of financial concepts such as net present value, cap rates, commercial real estate financial analysis, financial statements, proformas, lease accounting, and accounting standards
Advanced professional knowledge of retail commercial real estate and functional concepts, practices and procedures
Understanding of budgetary concepts and procedures - managing to P&L
Demonstrated analytical ability and problem-solving skills
Strong attention to detail, planning, and organizational skills
Excellent verbal and written communication skills
Strong computer skills, systems aptitude, and experience
Ability to work independently and with a high level of energy and initiative
Ability to interface with all levels of management
Advanced PC and Microsoft Office skills
Ability to review property and all related documents with a critical eye and identify risk or opportunities.
Ability to cope with shifting priorities, difficult situations and deadlines.
Preferred qualifications:
At The Fresh Market, we have a COVID-19 vaccination policy that requires all Store Support Center Team Members to be fully vaccinated absent an approved religious or medical accommodation by the company.
REASONABLE ACCOMMODATIONS: Consistent with applicable laws, TFM will make reasonable accommodations for qualified applicants and team members, unless doing so would result in an undue hardship to TFM. This guiding principle applies to all aspects of employment, including hiring and job assignment, compensation, discipline, termination, and access to benefits and training.
Qualified applicants will receive consideration for employment without regard race, color, creed, religion, age, sex, gender, sexual orientation, gender identity, pregnancy and related medical conditions, national origin, genetic information, uniformed service, veteran status, disability, or any other basis prohibited by federal or state law.
The statements in this job description are provided to describe the general nature and level of work expected in this role. While these statements include the essential functions of the job, they are not intended to be a complete list of all responsibilities, duties and skills required. As we work as a team, there may be times team members are needed to perform duties outside of their normal responsibilities based on business needs.
Requisition ID: 2022-82028
External Company Name: The Fresh Market Inc
External Company URL: www.thefreshmarket.com
