Title: TRAVEL CLERK Location: United States-Virginia-Virginia Beach Job Number: 220001EJ Job Summary: Makes travel arrangements and provides documentation for lodging, airline, car reservations, tickets, monetary advances, etc. in connection with the travel of NES associates. Duties and Responsibilities: - Refers to existing DOD Instructions and World Wide Navy Lodge Directory to determine activities with adequate Government quarters. Requests availability of Navy Lodges where applicable and assigns non-availability control numbers. When Government quarters or Navy Lodge are not available, obtains least costly commercial lodging accommodations either through American Airlines Computerized Reservation System (SABRE) or by telephone. Endorses travel orders with applicable statements regarding Government quarters. - Reviews travel orders to ensure that preparation is in strict compliance with existing applicable travel regulations. Verifies proper chargeable travel accounts and refers improperly prepared/approved orders to Supervisor or Travel Assistant prior to returning to Division Director for corrections. - Assists in determining estimated costs of per diem and travel for all authorized travel of NEXCOM military and civilian personnel in accordance with applicable governing regulations. Using CRT, may be required to enter necessary information into NEXCOM automated travel system to create travel order files and assign travel order numbers. This information is utilized by Division Directors in analysis of current travel budgets in order to insure budgetary limitations are met; to determine accounts receivable balances; to control, record and provide payment data for centralized billing expenses; and provide statistical data for management decisions. - Computes maximum amounts authorized to be advanced in accordance with existing regulations. - Ensures that travel advances are not issued to personnel who have not submitted travel claims or who owe money for prior travel. Generates and distributes checks to travelers. - Maintains contact with hotel and makes reservations for all personnel visiting NEXCOM on official business in accordance with the provisions of NEXCOM negotiated contract. - Advises military and civilian personnel of requirements for obtaining passports, visas and health certificates. Provides necessary applications and makes arrangements for obtaining same. Initiates correspondence and maintains contact with Department of State, NMPC and foreign consulates on matters relating to passports and visas. - Assists higher graded travel personnel in providing travelers with SABRE generated itineraries and boarding passes and makes reservations for pre-reserved seat assignments in accordance with travelers preference. - May be required to compile cost data or other statistical information in connection with special studies and reports. - Maintains necessary controls and files relating to the travel work performed. - Types a variety of correspondence, reports, memoranda, forms, etc., in connection with assigned functions. - Performs other related duties as assigned. - Works under the general supervision of Travel Section Supervisor who makes assignments, provides guides and instructions covering procedures. Work is reviewed during progress and upon completion for adherence to regulatory material and conformance with instructions Qualifications: General Experience: One year of experience performing clerical or office work that demonstrated the abilities to preform the work of the position. And Specialized Experience: Two years of experience in clerical or administrative work that demonstrated accuracy and attention to detail. Substitution of education for experience: One year of academic study above the high school level may be substituted for nine months of general and specialized experience.
