Job Descriptions:
POSITION SUMMARY
The Accounts Payable Specialist ensures that company bills are paid on time and that the company is not overcharged for any service
ESSENTIAL FUNCTIONS
Reasonable Accommodations Statement
To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.
Essential Functions Statement(s)
- Matches purchase invoices (proof of receipt) with vendor invoices so that proper accounting of costs can be accomplished
- Generates report to select appropriate open invoices for payment, generates check and prepares for signature
- Initiates EFT (Electronic Funds Transfer) for various payments, including but not limited to payroll, freight bills, and consulting fees
- Enters employee expense reports in computer accounting system and generates checks for payment of such expense reports
- Writes, issues, and posts manually generated checks
- Enters vendor invoices in computer accounting system
- Analyzes and assigns expenses to the proper departments within the company
- Maintains files of paid vendor invoices in an orderly manner
- Monitors petty cash payments and reconciles petty cash periodically
- Prepares monthly general ledger allocation of freight expenses
- Enters invoices and generates payment documentation for foreign suppliers
- Posts all invoices received from Busch Manufacturing and reconciles to Busch Manufacturing's accounts receivable balance monthly
- Processes and maintains importation files for Busch, LLC and Busch Manufacturing, LLC
Required Experience:
POSITION QUALIFICATIONS
Competency Statement(s)
- Accountability - Ability to accept responsibility and account for his/her actions.
- Accuracy - Ability to perform work accurately and thoroughly.
- Adaptability & Flexibility - Adapts to changing business needs, conditions, and work responsibilities.
- Autonomy - Ability to work independently with minimal supervision.
- Communication, Oral - Ability to communicate effectively with others using the spoken word.
- Communication, Written - Ability to communicate in writing clearly and concisely.
- Confidentiality - Integrity and discretion required due to the high level of confidential business related information handled.
- Detail Oriented - Ability to pay attention to the minute details of a project or task.
Diversity Oriented - Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, or job type
- Ethics & Integrity - Earns others' trust and respect through consistent honesty and professionalism in all interactions.
- Organized - Possessing the trait of being organized or following a systematic method of performing a task.
- Responsible - Ability to be held accountable or answerable for one's conduct.
Safety Awareness - Ability to identify and correct conditions that affect employee safety.
- Time Management - Ability to utilize the available time to organize and complete work within given deadlines.
SKILLS & ABILITIES
Education: High School Graduate or General Education Degree (GED): Required
1 year certificate from college or technical school (Accounting related): Preferred
Experience: 3 plus years Accounts Payable experience: Required
Computer Skills: Proficient with Microsoft Office (Word and Excel), ability to type a minimum of 40 WPM and proficient with 10 key data entry: preferred
Certifications & Licenses:
Must maintain a valid driver's license throughout employment that meets Busch insurance standard
PHYSICAL DEMANDS
N (Not Applicable) Activity is not applicable to this position.
O (Occasionally) Position requires this activity up to 33% of the time (0 - 2.5+ hrs/day)
F (Frequently) Position requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)
C (Constantly) Position requires this activity more than 66% of the time (5.5+ hrs/day)
Physical Demands
Stand O Lift/Carry
10 lbs or less O
Walk O 11-20 lbs O
Sit C 21-50 lbs O
Manually Manipulate O 51-100 lbs N
Reach Outward O Over 100 lbs N
Reach Above Shoulder O
Climb O
Crawl N Push/Pull
12 lbs or less O
Squat or Kneel O 13-25 lbs O
Bend O 26-40 lbs N
Grasp F 41-100 lbs N
Speak C
Other Physical Requirements
- Vision (Near, Distance, Color, Peripheral, Depth)
- Sense of Sound - Alarms
- Sense of Touch
- Ability to wear Personal Protective Equipment (PPE) - All other as required
- Sense of Balance
- Safety glasses
- (EH) safety footwear
WORK ENVIRONMENT
Heated and air conditioned office and manufacturing environment, occasional ladder use
Keyword: Accounts Payable Specialist
From: Busch LLC
