BCD Meetings & Events: Meeting Planner
About Us:
At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate, and change behavior for our customers. As the world's most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward.
Headquartered in Chicago, with locations in 50+ countries across the world, BCD M&E's team of 1,500+ people are committed to sustainability and driving success for our customers, our business, and ourselves.
We offer a competitive salary and benefits package. Most importantly, we value our people and are committed to your success and continued growth. Learn more about us at bcdme.com/careers.
About the role:
We are looking for a Meeting Planner to join our dynamic team on one of our Global Technology accounts. You will be an integral member of this global client dedicated team, who are passionate about events no matter the format - virtual, hybrid or in person. You strive to exceed customer expectations and are not afraid to question and bring new ideas and energies to the table.
You will be responsible for the execution of end-to-end meetings and events to include creative concept proposals, sourcing, negotiating, contracting, planning, attendee management, onsite execution, and reconciliation. These meetings and events are complex in nature and require high touch and outstanding detail oriented customer service.
You thrive on juggling multiple projects in a fast-paced, high touch environment. Meeting and exceeding deadlines, good budget management and enjoy attending onsite to ensure the project meets all delivery expectations.
Your key responsibilities: - Act as the primary point of contact for your client, and ensure all milestones are clearly communicated and met. Be consultative in your approach. - Ensure the attendee journey is seamless, compliant, and successful. - Negotiate vendor contracts and mitigate financial risk. - Facilitate the creative direction and overall development timeline of program web sites, proofread, present and gain client approval. - Negotiate and purchase ancillary contracts such as ground transportation, entertainment, and dcor elements via preferred supplier partners. - Monitor supplier service levels. Address and resolve service issues directly with supplier in a professional manner. - Devise on-site program operations staff recommendations based on specific role and responsibility, scope of program and continuity with respective Client. - Manage all reporting documentation required within the appropriate meeting technology platform.
You're good at: - Proven end to end event delivery and event registration expertise in the USA and Overseas. - Confidence in leading a project with your stakeholders. You can own the room and convey confidence in your project planning, knowledge of venues / destinations and suppliers and also bring new ideas to the table. - Excellent communication skills along with a calm, positive and collaborative approach. - Advanced analytical thinking and problem-solving skills, ability to troubleshoot under pressure. - Proficiency in Microsoft Office. You are a natural with Excel. - Flexible and proactive approach to work, able to juggle multiple priorities and projects with resilience under pressure along with the ability to adapt to change. - Very comfortable working with very high touch clients.
You might also have: - A college degree from a 4- year institution. - The ability to travel regularly. - Experience of Apple suite of applications and products. - Cvent and/or Evedpay experience. - Our ideal candidate possesses 3+ years as a meeting planner in this industry. - Speaks Spanish.
You should know: - This role is office based in Cupertino, CA - Our standard working hours are 8:30 AM -5:00 PM with an hour break. - This role will require travel (predominately domestic US) 30 - 40% of the time - Covid vaccination might be required for this role.
How to apply: Click 'Apply Now' to be considered.
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BCD Travel is committed to creating a diverse work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, disability, age and veteran status. BCD Travel complies with applicable laws in the countries in which we operate. We endeavor to make this site accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact us at careers@bcdtravel.com.
