Johnson, Mirmiran & Thompson is a dynamic, 100% employee-owned consulting firm of more than 2,000 professionals that provides a full range of multi-disciplined engineering, architecture, information technology, and related services to public agencies and private clients throughout the United States. JMT, is currently ranked #59 on Engineering News-Record's list of the Top 500 Design Firms.
Position summary: JMT is seeking a Full-Time Administrative Assistant for their Longview, Texas Office. The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications. The successful candidate will be a self-starter and responsible for administrative duties supporting other Texas offices as needed. The candidate will also greet and receive visitors and clients (in person, virtually, and over the phone) in a professional and courteous manner. Sponsorship is not available for this position.
Essential Functions and Responsibilities
Coordinate scheduling of training, conferences, and travel arrangements for applicable staff
Plan team building, office events, lunches, gatherings, awards presentations, etc.
Support Career Fair strategy, coordination, and logistics
Coordinate interview schedules with potential new hires
Coordinate meeting logistics (location, attendees, itineraries)
Update Intranet for office as needed
Maintain and order office supplies as needed
Maintain corporate credit card and process expense reports monthly
Document editing and type correspondence
Document management
Process incoming/outgoing mail
Maintain a clean, neat, and orderly reception area, conference room, and common areas
Assist with administrative tasks on various projects
Assist marketing as needed to prepare proposals, presentations, and maintain employee corporate resumes
Provide text and photo document notable office /employee achievements for the company intranet
Assist HR with new hire processing of I-9 documentation, new hire photo, and request badge
Assist project managers and accountants to prepare invoices, progress reports, and supporting documents
Nonessential Functions and Responsibilities
Required Skills
Required Experience
High school diploma or equivalent
Proficiency using PCs and Windows
Minimum 3 years of related experience
Qualifications Preferred
Related experience
Working Conditions
Work is performed within a general office environment. Work is generally sedentary in nature, but may require occasional standing and walking. Lighting and temperature are adequate and there are no hazardous or unpleasant conditions caused by noise, dust, etc. within the office environment.
Job Competencies
Attention-to-detail
Client Focus
Dependability
Interpersonal Savvy
Initiative
Job Proficiency
Planning Organizing/Time Management
JMT is an Equal Opportunity Employer M/F/Disability/Vet/Sexual Orientation/Gender Identity, and we are proud to be building an inclusive and diverse workforce.
