Do you want to work in a fast-paced and exciting environment, where no two days are the same? We're looking for a Office Manager who enjoys both a buzz and a challenge?
Office Manager
Full-time, Woodland Hills, CA
We're BCD Travel, one of the world's leading corporate travel management companies with offices around the globe. We help our clients travel smart and achieve more. People join our company because we provide a dynamic work environment, where no two days are the same. And our people stay with us because we care about their work-life balance. But don't just take our word for it: we've been voted top place to work and recognized by Investors In People, Flexjobs and Forbes.
The Office Manager is responsible for efficiently supporting a medium (
A snapshot of this opportunity
Hire, train, and manage the Receptionist and front desk area
Schedule Administration Staff and/or Temporary Employee service to assure front desk coverage at all times between open hours
Assure that telephone service & guests are received with professional courtesy
Manage the telephone system on-hold music and announcements as required for holidays, inclement weather, etc. (interface with Telecommunications Department)
Maintain address & telephone lists for employees and field executives. Assure that receptionist has current information for client lists, contacts, office locations, employees, etc
Hire, train & manage the Mailroom Administrator. Assure that all tasks are completed in a timely and courteous manner and position is covered at all times, as applicable
Liaison with Property Management to assure that security (security cards), maintenance, office temperature, keys, cleaning, building safety are managed and maintained appropriately
Prepare Disaster Recovery Plans in event of fire, floods, earthquake, major storms, etc
Distribute plans to employees, train employee and run practice drills
Serves as primary liaison between building management and BCD Travel for day-to-day facilities issues and communicates facilities issues to employees in a timely manner
Handles purchasing and/or leasing of office furnishings, equipment and stationary supplies
Manages office contract and suppliers; tracks maintenance contracts. Monitors suppliers' service
Manages the infrastructure, including cafeteria and pantry, as applicable
Manage House Keeping and Security Personnel to ensure BCD Travel requirements are met
Oversees repair and maintenance of office space and workspaces
Manage petty cash, office locks and keys, office entry card system, parking passes
Handle office initiatives, such as tickets to sports and entertainment events, promotions and special occasion plans
Oversee and report on charitable giving
Manage employee transport roster and ensure proper routing of cabs to reduce travel time, if applicable
Plans and organizes Corporate Social Responsibility activities for the office
How you can set yourself apart
High School degree or equivalent
Office administration experience required
Excellent customer service experience required
Experience in Microsoft Office Word and Excel applications required
Excellent and professional communication skills required
Management and organization skills required. Ability to prioritize and handle multiple functions and tasks required
Ability to work with all levels of employees in a professional manner required
Bachelor Degree in Business Administration or Management preferred
Extensive experience office manager
What we offer you
At BCD Travel, we work with highly motivated and passionate people. We value open communication, collaboration, and a flexible work-life balance. We offer unique, often global, experiences that empower you to develop and grow within the organization. Sustainability and helping others is also high on our list. We make a difference through charitable activities in our communities across the globe.
About us
BCD Travel helps companies make the most of what they spend on travel. We give travelers innovative tools that keep them safe and productive and help them make good choices on the road. We partner with travel and procurement leaders to simplify the complexities of business travel, drive savings and satisfaction, and move whole companies toward their goals. In short, we help our clients travel smart and achieve more. We make this happen in 109 countries with a global client retention rate of 98%, the highest in the industry. For more information, visit www.bcdtravel.com.
Interested?
Create your profile and upload your resume/cover letter via our website. Feel free to reach out to us with any questions via careers@bcdtravel.com. Note: send your application via the website only.
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*Note: We'll give preference to internal and/or furloughed employees.
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BCD Travel is committed to creating a diverse work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, disability, age and veteran status. BCD Travel complies with applicable laws in the countries in which we operate. We endeavor to make this site accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact us at careers@bcdtravel.com.
