Job Summary:
General Summary
The Executive Assistant provides day-to-day administrative support to two executives: Partner and Chief Operating Officer.
Principle Duties and Responsibilities:
Maintains daily -to do- sheet. Heavy calendar management including scheduling and coordinating meetings, appointments, and obligations
Coordinates detailed and extensive travel and lodging arrangements
Manages the phones (screening, fielding, transferring, connecting, conferencing calls) taking and relaying accurate messages
Handles incoming mail, packages, emails, follow-up correspondence and visitors
Maintains and organizes partner contacts (new contacts and updates to existing ones)
Composes letters, memorandums, RFPs, presentation materials, etc. from verbal direction, research information, and/or knowledge of organization policy and procedures
Completes monthly expense reports
Organization and maintenance of agreements, contracts, files, binders and partners office
Attends various meetings as needed, takes minutes or notes, creates agendas or assists with meeting preparation
Works with other executive assistants to manage partner VIP guest list and mailing address lists for various events, parties and invites
During festival time duties will include (but are not limited to) working with other executive assistants to coordinate hospitality trailer set-up, maintenance and clean-up throughout entire event. Sets up and maintains onsite working office trailer for partners and assistants. Works with other staff to coordinate festival hotel accommodations and ground transportation for VIPs. Coordinates meetings and keeps track of partner's schedule while onsite. Helps facilitate communication between partners and festival staff, runs various errands
Researches projects
Performs other related duties as assigned
Knowledge, Skills and Abilities Required:
Bachelor's degree recommended
At least 2 years Executive Assistant experience preferred
Event production experience preferred
Motivated self-starter who thrives in a deadline-driven environment and has exceptional follow through skills
Superior organizational and administrative skills and an innate ability to anticipate needs of the partner
Excellent written, verbal and interpersonal communication skills
Ability to be punctual and meet deadlines
Ability to prioritize and multi-task in a fast-paced environment
Ability to handle stress and pressure
Personable, thick skinned, and have a professional appearance and demeanor
Capable of working with staff within the company and industry associates outside of the company
Capable of maintaining confidentiality
Solid computer/database and clerical skills
Proficient in MS Office products
Capable of troubleshooting Mac and Apple Devices
Ability to travel
Flexibility in work hours and availability, especially during festivals and major projects
C3 Core Competencies:
Demonstrate integrity in the way you operate in day-to-day business and the way you deal with people
Communicate effectively with various audiences by organizing and delivering information appropriately and listening actively to others
Proactively seek solutions to problems. Be enthusiastic and energetic in your approach to your job. Commit to putting in extra effort with a positive attitude.
Be flexible in handling change, able to juggle multiple demands, and adaptable to new situations with fresh ideas or innovative approaches
Stay composed, confident, optimistic, and in problem-solving mode when the going gets tough
Possess the skills needed to perform your job well, paying close attention to detail, accuracy, and completeness
About Us
Recognized three years in a row by Great Place to WorkR and named one of People Magazine's top 50 Companies that Care, Live Nation Entertainment is the global leader in live entertainment and ticketing. Our world-class portfolio reaches all aspects of the live event and ticketing industry, from ground-breaking software in Ticketmaster, mix of legendary venues and restaurants in House of Blues, production leaders in Concerts, exceptional brand partnerships in Media & Sponsorship, and unparalleled team of artist managers in Artist Nation supported by diverse professionals in all facets of Corporate operations.
We recognize that our most important assets are our employees, the rock stars who keep the live experience going. Generous vacation, healthcare, and retirement benefits are just some of the great perks we offer to support our global workforce of more than 38,000. For any stage in your career, our many unique benefit programs are designed to help you live life to the fullest. We offer student loan repayment to support recent grads, six months of paid caregiver leave to support new parents, perks like Roadie Babies (bring your little ones & a caretaker along with you on work trips) and Music @ Home (stipend to cultivate your little ones' music interest), and tuition reimbursement to fuel your ongoing professional development. Plus, working for the world's largest live event and ticketing company means you'll have access to free concerts, festivals, sports games, and more through our exclusive employee ticket concierge.
There is no bigger stage for your career. See what your future looks like at Live Nation Entertainment.
