Overview
Are you ready to join an organization where you can be a relentless force for a world of longer, healthier lives?
Envision all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every single day. Is it easy? No. Is it worthwhile? You bet!
This is satisfying work that makes a real difference in people's lives. You can achieve professional growth with personal fulfillment. You will connect with people and make a lifesaving impact. You will partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare.
Responsibilities
We have an excellent opportunity for a Development Coordinator in our Austin, TX office.
If you are self-motivated, a team player, have experience in supporting a busy team and excel at planning, organization and database management, we want to hear from you! The primary responsibilities of this role include providing senior level support to the Executive Director, executing complex administrative support/technical program assistance work. The position provides administrative and systems database support, as well as assisting with event logistics. Includes managing data in three databases, managing event prep and logistics on overlapping timelines. This position interfaces with both staff and external donors and volunteers regularly, so a customer-service mindset is a must.
The successful candidate will have a high level of analytical ability, multi-tasked manner of thinking, self-motivated and directed, and possess excellent administrative skills. He or she will have integrity, high motivation, proven ability to produce results in a highly deadline-oriented environment and creativity that will invigorate the AHA's annual business plan. The Development Coordinator works under minimal supervision with considerable latitude for the use of initiative and independent judgment.
Key responsibilities include detailed project/event management, customer service, administrative and clerical support, data management and reporting, basic graphic design, and event website management.
Input and maintain high-quality, accurate data in systems including Blackbaud Luminate, Greater Giving, and Microsoft Dynamics. Data includes information regarding prospective and existing donors, event participants, financial transactions, auction items, and more.
Provides administrative support to Executive Director.
Works with Executive Director to ensure timely stewardship and follow up needs are met for key donors, board members and committee members.
Maintains an orderly filing system for correspondence and other documents.
Maintains accurate information relevant to internal meetings, committee meetings and events.
Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department.
Manage check-in and checkout procedures in-person at local events, including training of volunteers, processing all financial transactions, and handling cash. Compose and send donor acknowledgments. Assist directors in collecting any unpaid funds pledged by donors.
Assist with Accounts Receivable and Accounts Payable tasks as needed, such as processing cash/check payments, sponsorship agreements, and vendor invoices.
Maintain event websites.
Help directors with miscellaneous administrative or clerical needs, such as compiling reports and presentations for strategy meetings, reserving travel, etc.
Working independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects, which may include planning and coordinating multiple presentations and disseminating information.
Coordinates Board and key monthly committee meetings.
Maintains board contact information lists and manages communication between board and Executive Director.
Other duties as assigned
Want to help get your resume to the top? Take a look at the experience we require:
Qualifications
Highschool diploma or GED equivalent required. College Degree preferred.
2 years of experience with meeting and event planning.
2 years of experience working with donors and volunteers preferred.
2 years of experience with non-profit organizations preferred.
Excellent oral and written communication skills.
Proven ability in working and making decisions quickly and independently with little to no direct supervision.
Ability to work in a team environment and interact with all levels of AHA staff, volunteers and the public.
Ability to conceptualize, reason through problems, make effective decisions and develop alternative solutions.
Proven organizational skills, detail oriented and experience handling sensitive and confidential information.
Skilled in effective oral and written communications including conversing by telephone, business writing with clear and concise narrative reports, evaluations and other narrative pieces.
Ability to lift 20lbs from ground to waist level with or without reasonable
Must have advanced knowledge and skill with Microsoft Office 2010 used for word processing, email, presentations andAdvanced knowledge and skill with these programs is preferred. These skills are subject to testing.
Compensation & Benefits
The American Heart Association offers programs to help you maintain work/life satisfaction according to your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university as well as various other training and support mechanisms locally and through our National Center.
#TheAHALife is our company culture, our way of life, reflecting our diversity and inclusion, our focus on work-life satisfaction, and our Guiding Values - check out this hashtag on Facebook, Instagram, and Twitter today!
Our Rewards & Benefits package not only gives you the total benefits you want, but also goes above and beyond with innovative programs to develop your skills - helping you grow and thrive at the American Heart Association.
The American Heart Association's 2024 Goal: Every person deserves the opportunity for a full, healthy life. As champions for health equity, by 2024, the American Heart Association will advance cardiovascular health for all, including identifying and removing barriers to health care access and quality.
At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.
This position not a match with your skills? Click here to see other opportunities.
Be sure to follow us on Twitter #TheAHALife
EOE/Protected Veterans/Persons with Disabilities
Location US-TX-Austin
Posted Date 22 hours ago (8/12/2022 2:31 PM)
Requisition ID 2022-9039
Job Category Administrative Support
Position Type Full Time
Location: TX-Austin
