The role is responsible for collaborating with the Federal Travel Manager, program leadership, and employees for travel arrangement, long-term housing (LTH) coordination, and the timely and accurate submission of expense reports. The role assists management with special projects or tasks as assigned and will perform duties to support the department's compliance with Joint Federal Travel Regulations (JTR).
Act as a travel arranger for federal employees - validate travel authorizations, coordinate travel arrangements in compliance with JTR, and make necessary accommodations for employees.
Utilize the Travel Management Company booking system and other travel vendor resources for air travel, LTH, and ground transportation.
Assist with LTH logistics by coordinating with the LTH vendor and regional program staff.
Act as an expense report proxy for federal employees - validate travel expenses, ensure compliance with JTR, and submit claims via the Time and Expense (T&E) system.
Review receipts and travel documentation for required information and accuracy.
Effectively utilize the T&E system and download supporting documentation.
Administer the central billing account for all authorized travel expenses.
Assist with reconciliation of central billing account - verify and assign cost coding.
Provide seamless customer service to regional program delivery directors, participating in regular status meetings.
Maintain knowledge of upcoming program travel schedules - liaison to program resource scheduling team and provide cost estimates, as needed.
Collaborate with travel team members and regional staff regarding travel arrangement, expense reporting, per diem vouchers, invoice review, and account reconciliation.
Provide professional and courteous client relations by identifying and promptly responding to all questions relating to travel.
Available for intermittent off-hours emergency travel and LTH assistance.
Troubleshoot and resolve travel issues - coordinate with travel vendors for schedule changes, payment issues, or traveler concerns.
Maintain up-to-date knowledge of the Joint Federal Travel Regulations.
Other Job Requirements
Responsibilities
Minimum of 2 years of experience with coordinating Federally regulated travel, OR 2+ years of experience with Federally regulated accounting and expense report practices.
Understanding of the financial structure and business practices of the Federal Acquisition Regulations (FAR).
Working knowledge of compliance requirements and accounting complexities of federal government contracting.
Strong customer-oriented support skills are essential.
Proficiency in Microsoft Office, specifically Excel.
Experience using Deltek Time and Expense system, or similar software, or display ability to learn by on-the-job training.
General Job Information
Title
Travel and Expense Coordinator, Federal (Remote)
Grade
20
Work Experience - Required
Travel Management
Work Experience - Preferred
Education - Required
Education - Preferred
Bachelors
License and Certifications - Required
License and Certifications - Preferred
Salary Range
Salary Minimum:
$41,505
Salary Maximum:
$62,255
This information reflects the anticipated base salary range for this position based on current national data. Minimums and maximums may vary based on location. Actual pay will be adjusted based on an individual's skills, experience, education, and other job-related factors permitted by law.
This position may be eligible for short-term incentives as well as a comprehensive benefits package. Magellan offers a broad range of health, life, voluntary and other benefits and perks that enhance your physical, mental, emotional and financial wellbeing.
Magellan Health, Inc. is proud to be an Equal Opportunity Employer and a Tobacco-free workplace. EOE/M/F/Vet/Disabled.Every employee must understand, comply with and attest to the security responsibilities and security controls unique to their position; and comply with all applicable legal, regulatory, and contractual requirements and internal policies and procedures.
Magellan is the employer of choice for hard working people interested in making a difference in the health care industry and in the communities where we work and live. Our strong culture of caring is the common thread in both our business strategy and our work environment. We value professional growth and development, total health and wellness, rewards and recognition as well as employee unity. Magellan is a place where you can thrive.
Magellan is committed to providing equal employment opportunities to employees and applicants for employment without regard to race, color, creed, religion, sex, gender identity and expression, sexual orientation, marital status, age, national origin, ancestry, citizenship, physical or mental disability, disabled veteran or veteran of the Vietnam Era status, or any other factors protected by law.
Magellan is committed to meeting applicable Federal labor and employment law posting requirements by providing necessary posters in a format which is easily accessible and conspicuous to all applicants. Copies of applicable posters are accessible by clicking here (https://www.magellanhealth.com/media/760295/mg-federal-contractors-applicant-english.pdf) .
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