Executive Assistant
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Administrative Support
Hartland, WI, USA
Hourly
Full Time
Full-benefits package including medical/dental insurance options, PTO, 401(K), pet insurance, tuition reimbursement program, employee discounts, and more
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TheExecutive Assistantwill provide professional and personal support contributing to the day-to-day efficiency and effectiveness of our senior level executives. Located at theBatteries Pluscorporate office in Hartland, WI, theExecutive Assistantwill provide trustworthy and reliable administrative support for multiple executives, compose professional memos, make travel arrangements, prepare expense reports, and provide helpful assistance in maintaining and prioritizing executive calendars.
As theExecutive Assistant, you will have at least three or more years of experience in administrative support, a polished and professional demeanor, demonstrate strong communication skills, possess advanced computer skills in MS Office as well as being able to adapt and learn new technology programs, and have a passion for providing executive level support within a fast-paced and growing national retailer. Does this sound like the next exciting and challenging opportunity you have been waiting for? If yes, apply today for consideration.
Responsibilities:
Executive Support
Coordinate and set up events and meetings both on and off site. Prepare phones and conferencing equipment for meetings. Assist with preparation for special guests and visitors.
Make domestic and international travel arrangements and logistics including airfare, hotels, and ground transportation. Coordinate visas and passports with CIBT for international travel.
Assist with executive time off approvals in the time and attendance system.
Prepare monthly expense reports for executives. Create draft reports (Status Reports, Line of Business Reports). Coordinate and collate reports from others into a presentation format.
Modify and edit executive Power Points/Google Slides presentations.
Work with support staff on administrative projects.
Assist with office event coordination of lunches, meetings, outside vendors, etc. as needed.
Vendor Management
Collect, measure and report on franchise system purchase participation within an approved vendor network to ensure compliance with policies.
Identify and report on non-approved vendors/products, and recommend potential vendors/products for approval.
Facilitate Special Purchasing Approval process from unapproved vendors.
Work with Franchise Administration on the compliance of approved vendor programs.
Collect Certificate of Liability Insurance.
Track Product Liability Claims and manage claim tracker.
Collect UN Test Summary from vendors and maintain tracking.
Create internal awards program terms and complete credit applications.
Qualifications:
Associates Degree
3+ years of experience in administrative support
Preferred Qualifications:
Excellent verbal and written communication skills
Strong organizational skills and attention to detail
Proficient time management skills with a proven ability to meet deadlines
Previous experience with franchise, retail or vendor contract desired
A Bit About Us:
Batteries Plus is the nation's largest and fastest-growing battery, light bulb, phone repair and key fob replacement franchise with a nationwide network of over 700 stores. We work hard here at Batteries Plus, and we have a lot of fun while we do it. Whether you work in our warehouse, one of our stores or at our corporate headquarters, our goal remains the same: to satisfy our customers, build trust and drive business, while nurturing our team and working to be experts in our fields. That's life at Batteries Plus
It is the policy of Batteries Plus to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law.
