Responsible for daily processing of electronic vendor EDI and upload invoice files in a multi-brand, muti-system, high volume environment while adhering to all company financial controls and policies to ensure the company is paying for goods and services at the right price and on time. The AP Specialist must exercise discretion and sound judgement while executing essential functions and be able to execute assignments with minimal direction. Will assist across AP invoicing team to ensure timely processing.
RESPONSIBILITIES:
Receives or retrieves, logs, manipulates, and loads multiple types of large incoming electronic invoice files from vendors for processing and payment in accordance with policies and procedures to ensure accurate entry into the financial systems.
Reconciles incoming file control totals to processed file control totals to identify discrepancies.
Prepares monthly reconciliationsIdentifies, analyzes and resolves file load errors applying AP knowledge and best practice, critical thinking and sound judgement.
Receives, researches and resolves a variety of internal and external inquiries concerning past due invoices, requests for 'how to' help, process clarification, etc. in an accurate, clear and complete manner.
Reconciles vendor statements.
Assists in compiling information and preparing reports.
Partners with Finance to prepare month-end accruals to ensure proper accounting.
Participates in process and system UAT.
Ensures AP controls are adhered to.
Participates in SOX testing with internal audit team.
Documents processes and procedures; assists Supervisor with monthly testing.
Works independently and as part of a team.
Performs other duties as required to support the Accounts Payable Department.
EDUCATION QUALIFICATIONS:
EXPERIENCE QUALIFICATION:
5 years of experience in a high volume, paperless Accounts Payable invoice processing role (PO and Non-PO invoices).Minimum of one year working with EDI or large electronic invoice files preferred.
Working knowledge of full-cycle end-to-end AP operations from vendor setup through invoice processing and payment process.
Strong experience processing invoices in a large ERP platform; Oracle Cloud (preferred), SAP, JD Edwards or similar
REQUIRED KNOWLEDGE, SKILLS or ABILITIES:
Fully proficient in MS Outlook and Teams.
Excel skills at an intermediate level or higher.Pivot tables, V-lookups, Macros, and the ability to manipulate large amounts of data quickly and accurately.
High attention to detail and performance accuracy.
Ability to work in a fast paced, deadline driven environment with a high level of multi-tasking required.
Fully proficient written and verbal communication skills including effective interpersonal and collaboration skills.
Ability to interpret and analyze data and make recommendations based on findings.
Plans and completes work effectively and efficiently, meets assigned deadlines, and makes sound decisions.
Ability to shift priorities quickly when needed
Inspire Brands is a multi-brand restaurant company whose portfolio includes nearly 32,000 Arby's, Baskin-Robbins, Buffalo Wild Wings, Dunkin', Jimmy John's and SONIC Drive-In restaurants worldwide.
We're made up of some of the world's most iconic restaurant brands, but we're much more than just a restaurant company. We're a team of hundreds of thousands who individually and collectively are changing the way people eat, drink and gather around the table. We know that food is much more than a staple-it's an experience. At Inspire, that's our purpose: to ignite and nourish flavorful experiences.
