Overview
To support the activities of the Vice President, Board Relations and Corporate Directives Administration and the AVP, Board Relations and Corporate Directives Administration. To assist in the support of the Board of Directors and Volunteer Officials and to assist as needed in providing support to the President, COO, and Chief of Staff.
Responsibilities
Assist with executive conference attendance logistics for Navy Federal's volunteer officials and senior management to include coordinating travel arrangements, preparing travel authorizations, registering attendees, providing geographical information to attendees, and reviewing/creating expense reports
Coordinate, track, and communicate Board Member/Volunteer Official reimbursements for travel, including board meetings, conferences, committee meetings
Track receipt of refunds from conference sponsors and hotels when cancellations are necessary; maintain a list of cancelled airline tickets and arrange use by the traveler at a future date
Assist in the preparation of the monthly Board Package to include committee reports, the President's report; and New Business materials; edit and/or provide content change recommendations as needed; coordinate the distribution of the Board Package to volunteer officials, Board Members and Navy Federal staff; publish finalized Board Package to Navy Federal's Intranet
Maintain attendance records for Board Members and Volunteer Officials for all meetings, conferences, and other events
Maintain the Calendar of Events & Committee Meetings
Coordinate and prepare agendas for Management Council and President's Committee Meetings; maintain meeting agenda workbook, prepare, and distribute minutes
Serve as the Intranet Site Manager for the President's Office; create, monitor, and maintain content to ensure site is current and adheres to corporate standards, guidelines, and procedures; establish procedures for content contributors
Update and maintain the roster of the Board of Directors and Committee Assignment listing, organization charts, manuals, instructions, staff directories, reports, and statistics
Track volunteer officials length of service and provide anniversary date to VP Board Relations and Corporate Directives Administration; assist with coordination of orientation for new volunteers, materials for resigning volunteers order nameplates for new volunteers , update codes in back end systems for use by Member Service Representatives, and update the database directory
Assist in the preparation of corporate directives including the review schedule, master logs, documentation, business area communications, etc.
Assist in performing secretarial and administrative functions within the President's Office for the Board of Directors and committees, the President, the Chief Operating Officer, and members of the President's staff; maintain a thorough knowledge of the office organization, procedures, and projects
Coordinate and prepare agendas for ad hoc meetings, events, and presentations
Proofread and edit content for standardization to ensure clarity and accuracy
Order office supplies/services and reconcile invoices
Serve as point of contact with external vendor to maintain and load the digital board package and supporting documents; provide troubleshooting guidance and training
Coordinate/facilitate projects for the front office
Perform other duties as assigned
Qualifications
Experience in performing clerical or administrative duties/responsibilities
Exposure to managing or administering a function or procedure
Experience in independently managing or administering a function or project
Effective knowledge of expense tracking, budget preparation and administration
Effective database and presentation software skills
Effective organizational, planning and time management skills
Basic research, analytical, and problem-solving skills
Effective skill communicating with all levels within an organization
Effective skill exercising initiative and using good judgment to make sound decisions
Effective skill interacting with staff, management, Navy Federal Board officials, vendors, and members diplomatically and tactfully
Effective skill presenting findings, conclusions, alternatives, and information clearly and concisely
Advanced customer service orientation and focus
Advanced verbal and written communication skills
Effective editing and composition skills
Effective ability to exercise tact and courtesy and maintain effective working relationships with VIPs, co-workers, and other employees and ability to deal tactfully with external vendors
Desired Qualifications
Associate's Degree in Business Administration or a related field, or the equivalent combination of education, training, and experience
Advanced knowledge of Navy Federal's policies, functions, philosophy, operations, and organizational objectives
Hours: Monday - Friday, 8:00AM - 4:30PM
Location: 820 Follin Lane Vienna, Virginia 22180
About Us
Navy Federal provides much more than a job. We provide a meaningful career experience, including a culture that is energized, engaged and committed; and fierce appreciation for our teams, who are rewarded with highly competitive pay and generous benefits and perks.
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- Fortune Best Workplaces for MillennialsTM 2023
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- Fortune 100 Best Companies to Work ForR 2024
- Military Times 2023 Best for Vets Employers
- Newsweek Most Loved Workplaces
- Ripplematch Campus Forward Award - Excellence in Early Career Hiring
- Yello and WayUp Top 100 Internship Programs
From Fortune. 2024 Fortune Media IP Limited. All rights reserved. Used under license. Fortune and Fortune Media IP Limited are not affiliated with, and do not endorse products or services of, Navy Federal Credit Union.
Equal Employment Opportunity: Navy Federal values, celebrates, and enacts diversity in the workplace. Navy Federal takes affirmative action to employ and advance in employment qualified individuals with disabilities, disabled veterans, Armed Forces service medal veterans, recently separated veterans, and other protected veterans. EOE/AA/M/F/Veteran/Disability EOE/AA/M/F/Veteran/Disability
Hybrid Workplace: Navy Federal Credit Union is a hybrid workplace, and details will be discussed during your interview process.
Disclaimers: Navy Federal reserves the right to fill this role at a higher/lower grade level based on business need. An assessment may be required to compete for this position. Job postings are subject to close early or extend out longer than the anticipated closing date at the hiring team's discretion based on qualified applicant volume. Navy Federal Credit Union assesses market data to establish salary ranges that enable us to remain competitive. You are paid within the salary range, based on your experience, location and market position
Bank Secrecy Act: Remains cognizant of and adheres to Navy Federal policies and procedures, and regulations pertaining to the Bank Secrecy Act.
REQNUMBER: 20977
