Administrative Assistant - Corporate Communications
Description
JOB SUMMARY
** Please be aware you will be required to take & pass TWO Administrative tests prior to possibly being selected to interview.
This Administrative Assistant position provides support for multiple Corporate Communication functions including Media Relations, Crisis Management and Internal/Executive Communications. This position provides exposure and ability to collaborate with many other organizations within Georgia Power, as well as interface with executive offices.
The successful candidate will possess exceptional organizational and decision-making skills, strong working knowledge of computer applications and administrative best practices, and be a self-starter with the ability and desire to work through changing priorities with minimal supervision. This position views significant confidential information and must be able to maintain that confidentiality.
The position is based out of the Georgia Power Corporate Office, and currently allows for a hybrid work environment depending on departmental needs. The position is responsible for administrative functions including but not limited to:
Support of events such as employee town halls, media tours, photo shoots, etc.
Participation in nuclear training and exercise program for Georgia Power, including onsite at Joint Information Centers
Employee time processing
Preparing monthly procurement card expense statements
Calendar management, planning and organizing meeting arrangements and catering - direct support for managers in select functions
Video conference and conference bridge scheduling, set-up and coordination
Meeting minutes and action item tracking
Making travel arrangements
Maintaining SharePoint sites
Preparing presentations and communications
Ordering office and breakroom supplies
Filing, faxing, copying
Answering phones and taking effective messages
Maintaining S: Drive access and Outlook distributions lists
Invoice processing / Check requests
Budget preparations and tracking / Monthly Accruals
Other department specific requirements, as needed
Support of the Corporate Communication management team and staff
Job Requirements
High School Diploma required. College degree preferred
Extensive experience secretarial/administrative experience in a busy, fast-paced environment.
Experience supporting a large department is highly desired
Experience with timekeeping, expense reporting, arranging travel, and coordinating meetings, as necessary
Experience taking initiative and being a self-starter in day-to-day responsibilities
Qualification of Pre-Employment Clerical Test
Administrative/clerical certification such as Certified Professional Secretary (CPS) or Certified Administrative Professional (CAP) is desired, but not required
Knowledge, Skills and Abilities:
Ability to professionally represent the department, including professional interactions with executives, managers, peers, department employees, vendors and other business partners.
Ability to multi-task to organize, prioritize and perform activities from multiple personnel at various levels within the department, determine priorities, and meet the needs of the organization within the required deadlines and with minimal supervision
Ability to manage calendar, travel, inbox, and incoming calls with minimal distractions, while ensuring the manager remains abreast of daily activities and requests
Ability to confidentially screen emails, upon request, and the ability to proactively prioritize the handling/processing of requests
Must be an effective team player that is able to build and maintain strong relationships with other Executive/Administrative Assistants and across the Company, and provide back-up support to others as needed
Proven ability to produce accurate results with attention to detail in a timely manner, independently, and with minimal supervision and direction
Must possess excellent customer service, time management, phone, interpersonal, and communication skills
Demonstrated proficiency using Microsoft Office products (Word, Excel, Power Point, Access, and Outlook)
Ability to leverage resources to pull together and provide relevant, appropriate information around business needs/issues, and create effective PowerPoint presentations utilizing such data
Demonstrated proficiency in Southern Company Systems such as iExpense, SHIPS, SCOTT, Maximo, eSTARS, and budgets is preferred
Must utilize good judgment and decision-making skills to either involve leadership or make independent decisions, as appropriate
Behavioral Attributes:
Possess and display behaviors consistent with Our Values
Maintain a professional demeanor
Maintain confidentiality of sensitive information at all times
Demonstrate flexibility and adaptability to changing priorities
Demonstrate initiative and drive to deliver positive results
Must be a team player that is customer focused and service oriented
Able to exercise independent judgment and discretion and able to work with minimal direction
Able to deliver assignments with a high degree of accuracy and timeliness
Demonstrate Diversity, Equity & Inclusive mindset
Disclaimer:
This information describes the general nature and level of work performed by employees in this job. The description is not designed to be a comprehensive inventory of duties, responsibilities and qualifications required in the job. Reasonable accommodations may be made to qualified disabled individuals for performance of essential duties and responsibilities.
Georgia Power is the largest electric subsidiary of Southern Company (NYSE: SO), America's premier energy company. Value, Reliability, Customer Service and Stewardship are the cornerstones of the Company's promise to 2.6 million customers in all but four of Georgia's 159 counties. Committed to delivering clean, safe, reliable and affordable energy at rates below the national average, Georgia Power maintains a diverse, innovative generation mix that includes nuclear, coal and natural gas, as well as renewables such as solar, hydroelectric and wind. Georgia Power focuses on delivering world-class service to its customers every day and the Company is consistently recognized by J.D. Power and Associates as an industry leader in customer satisfaction. For more information, visit www.GeorgiaPower.com and connect with the Company on Facebook (Facebook.com/GeorgiaPower), Twitter (Twitter.com/GeorgiaPower) and Instagram (Instagram.com/ga_power).
Southern Company (NYSE: SO ) is America's premier energy company, with 46,000 megawatts of generating capacity and 1,500 billion cubic feet of combined natural gas consumption and throughput volume serving 9 million customers through its subsidiaries . The company provides clean, safe, reliable and affordable energy through electric operating companies in four states, natural gas distribution companies in seven states, a competitive generation company serving wholesale customers across America and a nationally recognized provider of customized energy solutions, as well as fiber optics and wireless communications . Southern Company brands are known for excellent customer service, high reliability and affordable prices that are below the national average. Through an industry-leading commitment to innovation, Southern Company and its subsidiaries are inventing America's energy future by developing the full portfolio of energy resources, including carbon-free nuclear, 21st century coal, natural gas, renewables and energy efficiency, and creating new products and services for the benefit of customers. Southern Company has been named by the U.S. Department of Defense and G.I. Jobs magazine as a top military employer, recognized among the Top 50 Companies for Diversity by DiversityInc, listed by Black Enterprise magazine as one of the 40 Best Companies for Diversity and designated a Top Employer for Hispanics by Hispanic Network. The company has earned a National Award of Nuclear Science and History from the National Atomic Museum Foundation for its leadership and commitment to nuclear development and is continually ranked among the top energy companies in Fortune's annual World's Most Admired Electric and Gas Utility rankings. Visit our website at www.southerncompany.com .
Southern Company is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.
Job Field: Administrative & Clerical
Job Type: Standard
Primary Location: Georgia-Metro Atlanta-Atlanta
Operating Company: Georgia Power Company
Job Type: Standard
Travel (Up to...): No
Union Covered: No
Work Location(s):
Georgia Power Headquarters - 241 Ralph McGill Blvd. NE (241ATLANTA)
241 Ralph McGill Blvd. NE
Atlanta, 30308
Req ID: GPC2009049
