Job Title: Senior Site Administrative Assistant
Job Code: 16345
Job Location: San Diego, CA (On-site full-time)
Job Schedule: 9/80
Job Description:
At L3Harris, we owe our success to people and processes. A Sr. administrative assistant is the supportive force behind both, and we are currently seeking someone exceptional to take this role. The ideal candidate will be a problem solver who has excellent communication skills and impeccable attention for detail. The candidate should also have experience working in an office environment, performing administrative tasks, and providing support to coworkers. An ability to multitask, manage complex schedules, and meet changing deadlines is essential to the position.
Essential Functions:
Provide general administrative support to employees including email correspondence, generation and distribution of memos, letters, spreadsheets, forms, and faxes
Plan, organize, and schedule company meetings in the office, off-site, and via Teams
Coordinate domestic and international travel arrangements for employees
Compile expense reports within Concur
Take and deliver messages, provide information to callers, distribute and route mail, packages and paperwork
Order and oversee office supplies and food deliveries for group meeting
Maintain filing system, contact database, employee list, and inventory
Plan and coordinate employee events
Prepare documents, spreadsheets, reports and presentations
Make recommendations for process improvements
Work overtime when necessary
Work a full 9 -hour shift sitting or standing on-site
Walk 2-10% of the day
Perform tasks in quiet or noisy environments
May require some lifting of materials (1- 35lbs)
Qualifications:
Requires a High School Diploma or equivalent and a minimum of 8 years of prior relevant experience or 2 years post-Secondary/Associates Degree with a minimum of 4 years of prior related experience. Knowledge/experience in Microsoft Suite (excel, PowerPoint, word, outlook, etc.)
Experience planning and coordinating events
Must be able to read, write, type, and speak in English
Preferred Additional Skills:
Reliable presence
Integrity and ability to maintain confidentiality of sensitive information
Proven ability to collaborate with internal and external customers
Highly skilled and experience support contributor
Works autonomously
Advanced job knowledge/skills in office organization
Knowledge/experience in Concur Travel and Expense database
Mastery in Microsoft Suite (excel, PowerPoint, word, outlook, etc.)
Experience in planning events for 300+ people
Ability to communicate on matters involving complex assignments, solving problems, and initiating process improvement
In compliance with pay transparency requirements, the salary range for this role is $63,500 - $118,500. This is not a guarantee of compensation or salary, as final offer amount may vary based on factors including but not limited to experience and geographic location. L3Harris also offers a variety of benefits, including health and disability insurance, 401(k) match, flexible spending accounts, EAP, education assistance, parental leave, paid time off, and company-paid holidays. The specific programs and options available to an employee may vary depending on date of hire, schedule type, and the applicability of collective bargaining agreements.
L3Harris Technologies is proud to be an Affirmative Action/Equal Opportunity Employer. L3Harris is committed to treating all employees and applicants for employment with respect and dignity and maintaining a workplace that is free from unlawful discrimination. All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state or local laws. L3Harris maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks, where permitted by law.
