Facilitate the workflow process within Accounts Payable and between internal and external customers. Support the daily activities of the Accounts Payable Department.
RESPONSIBILITIES
Daily manage the Sonic-Basware Accounts Payable inbox by distributing invoices to the proper workflow channels for processing
Ensure recording of invoices are in the proper accounting period by purchase order matching, manually entering or by template upload
Ensure invoices are being processed in Basware with the proper approvals in accordance with the Authorization Policy and Payment Processing matrix
Review and process invoices in Basware that are unable to be auto populated through the OCR features to ensure the proper expense coding are accurate and complete
Manage invoices being delayed in the workflow process in Basware
Prepare test scripts for software updates, new integration procedures or process changes related to invoice entry for Oracle Cloud Fusion
Create desk level procedures detailing the instructions on how to perform invoice processing task. Assist in training other departments on Accounts Payable processes and procedures
Store processed invoices in the designated location with the proper naming convention
Review and research vendor statements for past due invoices
Submit Supplier Set-Up forms for new vendors or vendor changes
Assist with month end and quarterly reporting
Maintain policy and procedures for Accounts Payable
Assist with Accounts Payable Research, along with other Accounting functions as needed
EDUCATION & EXPERIENCE QUALIFICATIONS
High School Diploma
Minimum 2 years Accounts Payable experience
High volume A/P experience
REQUIRED KNOWLEDGE, SKILLS or ABILITIES
Ability to work in Excel and Word
Requires excellent interpersonal, verbal and written communication, and organizational skills
Ability to interpret and analyze data and make recommendations based on findings
Must be detail oriented
Plans and completes work effectively & efficiently, meets assigned deadlines, and makes sound decisions
Ability to work in Oracle Cloud preferred
Inspire Brands is a multi-brand restaurant company whose portfolio includes nearly 32,000 Arby's, Baskin-Robbins, Buffalo Wild Wings, Dunkin', Jimmy John's, and SONIC Drive-In restaurants worldwide.
We're made up of some of the world's most iconic restaurant brands, but we're much more than just a restaurant company. We're a team of hundreds of thousands who individually and collectively are changing the way people eat, drink and gather around the table. We know that food is much more than a staple-it's an experience. At Inspire, that's our purpose: to ignite and nourish flavorful experiences.
