Administrative Assistant - Forecasting & Res Plng
Description
ADMINISTRATIVE ASSISTANT
Forecasting and Resource Planning
Summary of Position Duties
This position is responsible for providing administrative support to the Director of Forecasting and Resource Planning as well as three functional area managers and their teams. Duties will include, but are not limited to: assuring confidentiality, coordinating special projects, scheduling and coordinating meetings; responding to phone calls and e-mails; maintaining calendars, preparing correspondence and reports; preparing expense reports and check requests, PaySource and Oracle HCM administration; purchasing supplies; handling travel arrangements and assisting with special Power Point presentations at civic events and other speaking engagements. Desired applicants should possess prior experience providing administrative support to organizations with multiple layers of management.
This position is located in Birmingham, Alabama.
Job Experience
- Significant/seasoned experience in an administrative support role supporting executives, managers, or directors.
- Demonstrated personal computer skills using Microsoft Office products (Outlook, Word, Power Point and Excel).
- Exceptional interpersonal and communication skills.
Knowledge, Skills & Abilities
- Strong administrative skills to support the Director of Forecasting and Resource Planning as well as three functional area managers and their teams. (i.e., greets visitors, excellent customer service and phone skills, calendar management, scheduling and planning meetings/conference calls, preparing agendas and copies for meetings, records and transcribes minutes of meetings, making travel arrangements, preparing and processing expense statements, invoice processing, check requests, file management, journals, etc.)
- Ability to prioritize work and multi-task in an environmental with multiple business activities occurring simultaneously
- Ability to make decisions, anticipate next steps, and be proactive to ensure an efficient organization
- Ability to build and maintain relationships with surrounding administrative professionals and staff
- Strong organizational skills
- Strong listening skills with the ability to concentrate and demonstrate patience
- Possess excellent phone, verbal and communication skills
- Excellent time management skills
- Competent in working with Microsoft Office products (i.e., Word, Excel, Outlook, PowerPoint)
- Comprehensive knowledge of Company operations, policies and procedures
- Personal Computer proficiency
- Ability to use spreadsheet skills to help track budgets and track customer programs, if necessary
Behavioral Attributes
- Ability to effectively interact with a variety of position levels and personalities
- Excellent interpersonal skills to be an active team player
- Customer focused
- Willing to help others
- Attention to detail - Self Motivated
- Flexible to adapt to changing priorities
- Exhibits a professional demeanor (i.e., appearance and behavior)
Job Type: Standard
Primary Location: Alabama-Metro Birmingham/Eastern AL-Birmingham
Operating Company: Alabama Power Company
Job Type: Standard
Travel (Up to...): Yes, 25 % of the Time
Union Covered: No
Work Location(s):
APC Corporate Headquarters - 600 North 18th Street (600BIRMINGHAM)
600 North 18th Street
Birmingham, 35203
Req ID: APC2007542
