Project Support Specialist
Description
Job Summary:
The purpose of this position is to coordinate key work management tasks related to capital construction projects, including cost-recoverable programs, from initiation to financial close-out. Duties include project setup and maintenance in Southern Company Gas (SCG) Work Management System (WMS), asset allocation and booking in Power Plan, create and validate spot contracts, and invoice processing. This position serves as a liaison between the pipeline contractors and Southern Company Gas for system and work management issues.
Responsibilities :
Coordinate key work management tasks related to capital construction projects to support initiation, execution, and financial close-out
Validate required information to initiate projects in WMS, Gas Request, and PeopleSoft
Create projects and all supporting work requests in SCG WMS system
Associate work requests to appropriate contract in WMS to ensure pipeline contractor is paid based on agreed upon bill rate
Monitor projects from initiation through completion
Identify, analyze, and resolve project financial transaction issues
Manage project workflow in Gas Request to ensure data being sent to PeopleSoft is correct and projects are opened and funded properly
Monitor construction/retirement work in progress (CWIP/RWIP) reports to ensure projects are placed in service in a timely manner and projects adhere to SOX controls
Review and report all outstanding pay items to pipeline contractors and project coordinators so that all payments can be processed, and projects closed efficiently
Use project completion data to create and retire company assets to ensure cost recovery is achieved in a timely manner. Assets must be created/retired within the month they are placed in service
Perform project closing tasks in PeopleSoft, Power Plan and WMS so that all data and reporting is complete and easily accessible by all departments
Develop in depth understanding of PeopleSoft coding and Power Plan system in order to ensure costs are properly allocated and assets booked accordingly
Invoice processing (including investigating aging reports)
Monitor invoice aging reports as well as follow up with project coordinators to approve invoices in PeopleSoft to ensure timely payments to contractors
Identify invoice processing and payment delays through invoice aging reports and collaborate with pipeline contractors, construction personnel, and Con Ops management at each utility to resolve payment delays and ensure compliance with contracted payment terms
Collect and confirm information needed for invoice accruals at the end of the month and submit to Plant Accounting within deadline
Research and package all invoices and corresponding supporting data for any requests from internal audit or for the GA PSC quarterly audits of the Pipeline Replace Program
Set up and maintain all projects in WMS system, which includes the timely creation of spot contracts with correct unit quantities and unit bid prices
Second validate spot contracts to ensure correct quantities and pricing
Business Acumen:
Identify, analyze, and correct issues by understanding the correlation between systems and processes. This will include resolving interface errors between multiple systems.
Apply critical thinking skills to review and improve processes.
Process confidential information; maintaining confidentiality.
Apply critical thinking skills to review and improve efficiencies in tasks assigned
Engagement:
Act as a liaison between pipeline contractors and SCG to ensure correct data set up in Work Management system, and to properly complete and invoice projects in a timely manner.
Investigate, analyze, and resolve system and other complex issues through creative problem-solving skills.
Complete on-going financial-related transactions to support capital construction projects.
Driving Results:
Ensure capital construction projects are initiated, worked and closed in a timely manner. This includes projects worked inside or outside of WMS.
Monitor and maintain capital projects worked both inside and outside of WMS to ensure all invoices are paid, completion reports received, and assets booked accordingly.
Ensure proper asset booking, allocation, retirement, and project closeout for capital construction projects at all SCG local distribution companies.
Education, Certifications/Licenses:
BA/BS Degree in Business, Accounting, Finance or equivalent academic education and experience or
High School Diploma or GED and related accounting or cost analyst work experience
Work Experience:
Required:
2 years of collaborating with people and supporting work management or financial processes (with BA/BS degree) or
3-5 years supporting work management or financial processes or
Equivalent experience in SCG construction processes and systems (with High School Diploma or GED and related accounting or cost analyst work experience
Preferred:
Familiar with SCG Work Management System
Familiar with Power Plan System
Familiar with PeopleSoft Financial System
Familiar with SCG construction processes
Specific Skills & Knowledge:
Effective verbal and written communication skills
Ability to establish and maintain effective working relationships
Understanding of Microsoft Office Programs (Excel, Word, Power Point) - intermediate proficiency
Understanding of basic accounting fundamentals
Southern Company Gas provides for the energy needs of millions of U.S. households and businesses. As the largest natural gas-only distribution company in the United States, with more than 150 years of history behind us, we're working to ensure that Americans have access to an abundant, safely delivered supply of natural gas for decades to come. We offer our customers a wide range of energy services under one umbrella: seven regulated utilities as well as non-regulated businesses that offer retail, wholesale and storage services.
Southern Company (NYSE: SO) is America's premier energy company, with 46,000 megawatts of generating capacity and 1,500 billion cubic feet of combined natural gas consumption and throughput volume serving 9 million customers through its subsidiaries . The company provides clean, safe, reliable and affordable energy through electric operating companies in four states, natural gas distribution companies in seven states, a competitive generation company serving wholesale customers across America and a nationally recognized provider of customized energy solutions, as well as fiber optics and wireless communications . Southern Company brands are known for excellent customer service, high reliability and affordable prices that are below the national average. Through an industry-leading commitment to innovation, Southern Company and its subsidiaries are inventing America's energy future by developing the full portfolio of energy resources, including carbon-free nuclear, 21st century coal, natural gas, renewables and energy efficiency, and creating new products and services for the benefit of customers. Southern Company has been named by the U.S. Department of Defense and G.I. Jobs magazine as a top military employer, recognized among the Top 50 Companies for Diversity by DiversityInc, listed by Black Enterprise magazine as one of the 40 Best Companies for Diversity and designated a Top Employer for Hispanics by Hispanic Network. The company has earned a National Award of Nuclear Science and History from the National Atomic Museum Foundation for its leadership and commitment to nuclear development and is continually ranked among the top energy companies in Fortune's annual World's Most Admired Electric and Gas Utility rankings. Visit our website at www.southerncompany.com
Southern Company is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.
Job Field: Construction
Job Type: Standard
Primary Location: Georgia-Metro Atlanta-Atlanta
Operating Company: Southern Company Gas
Job Type: Standard
Travel (Up to...): No
Union Covered: No
Work Location(s):
AGLR Corporate Office - 10 Peachtree Place NE (10AtlantaCODE)
10 Peachtree Place NE
Atlanta, 30309
Req ID: GAS2004208
