Job Title: Executive Admin Assistant
Requisition ID: 14284
Segment: Elior Corporate
Brand: ENA Corporate
Work Arrangement: Remote
State: North Carolina (US-NC)
The Role at a glance:
We are looking to add an experienced Executive Administrative Assistant to our team supporting the President(s), and/or other Executive Personal. As the Executive Administrative Assistant, you perform and independently coordinate a variety of diverse activities in a professional, fast-paced environment with shifting priorities. You will partner with the Executives to accomplish business objectives, maintain and coordinate schedules, and anticipate and fulfill needs.
This position is remote based in the US with around 10% travel.
What you'll be doing:
Manage complex calendars to include complex travel schedule for executives (i.e. arranging travel - both domestic and international, coordinating with other executive's schedules, etc.).
Schedule, coordinate and facilitate on-site and off-site meetings (including reserving conference rooms, catering, A/V support), facilities usage, events, and travel arrangements, as required.
Complete and reconcile invoices/receipts and expense reports.
Receive and respond to letters, e-mails, memos and other correspondence on own initiative from executive's notes or direction. Prepare and review correspondences for content and grammar as needed.
Prepare reports and presentations for a variety of audiences including executive level.
Actively assist the team to improve their efficiency and effectiveness by proactively organizing work, people, and tasks
Prepare spreadsheets, statistical summaries, and dashboards consistently or by request.
May assist in maintaining regulatory documentation,
Liaise with internal staff; ensure the executive team is aligned with calendars, meetings, etc.
What we're looking for:
Must-haves:
A high school diploma or equivalent.
7 years of experience providing admin support with at least 3 years supporting executives.
Proficiency in all Microsoft Office programs.
Superior written and verbal communication skills.
Ability to engage, observe and anticipate needs of others before they arise.
Strong decision-making skills and ability to effectively navigate ambiguity.
Excellent organizational and time management skills with high standards for quality, accuracy, and attention to detail.
Process improvement mindset - proactively resolves issues, conflicts, work processes, seeks improvement opportunities.
Flexible work hours due to team needs with no more than 10% travel.
Nice-to-haves:
Associate's or Bachelor's degree in a related field.
Experience in a matrixed environment in food/contract services.
Our Benefits:
Medical (FT Employees)
Dental
Vision
Voluntary UNUM offering for Accident, Critical Illness and Hospital Indemnity
Discount Program
Commuter Benefits (Parking and Transit)
EAP
401k
Sick Time
Holiday Pay (9 paid holidays)
Tuition Reimbursement (FT Employees)
Paid Time Off
About Elior North America:
Elior North America is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. We are committed to diversity and encourage applications from people of all backgrounds and abilities. We take pride in supporting the development of our employees and their skills at all levels and in fostering an environment of growth.
At Elior North America, we are committed to offering growth and advancement opportunities for all of our employees. The valuable skills and experience you've gained with Elior will propel you further in your career, whether with our corporate office or one of our brand segments.
Disclaimer: This job description can be revised by management as needed.
