Qualifications:
Prefer 2 years of experience in an administrative or operational support role.
Strong organizational skills and attention to detail
Proficiency in Microsoft Office suite particularly Excel and Outlook
Preferred Qualifications:
Experience in a facilities management or property management environment.
Basic knowledge of building operations and maintenance
Experience with data entry and database management.
Understanding of health and safety practices in a workplace setting
Exposure to scheduling and coordination software
Your day-to-day tasks will include:
Scheduling and coordinating vendor activities and site inspections.
Maintaining accurate records of vendor interactions service requests and site activities
Assisting in the preparation of basic reports on-site operations and vendor performance
Responding to routine inquiries from staff vendors and clients
Supporting the implementation of site procedures and protocols
Helping to organize and maintain site documentation and operational manuals.
Assisting in tracking and reporting on key performance indicators KPIs
Coordinating site meetings and helping to prepare relevant materials.
Writing purchase orders
Processing invoices for vendor services and Union benefits
Mail services picking up and delivery of mail managing shipping accounts and postage.
Onboarding and offboarding of new employees
Managing and scheduling of training for site employees
Interfacing with the client and handling minor requests.
Support accounting function by preparing invoicing for coding attaching supporting documentation and tracking client approvals.
Assist supported team members with departmental problem resolution i.e. expense reports return phone calls etc..
Schedule and coordinate meetings and conferences in support of the property team.
Recognized as a team player working cooperatively and collaboratively and working in concert with the team to ensure high-quality work output.
Work Environment:
Hours: 7:00 AM - 4:00 PM
Days: Monday - Friday
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of StaffingR double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
