Company Detail

Job Description

Job Title: Accounts Receivable Specialist local to the Oakland Park FL! Job Description

- Manage accounts receivable (AR) processes, including invoicing, payments, and collections.

- Prepare and analyze financial reports related to AR.

- Coordinate with clients to resolve billing and payment issues.

- Reconcile and maintain accurate records of all financial transactions.

- Maintain and reconcile general ledger accounts with a concentration in cash accounts.

- Prepare month-end summary of inventory and COGS activity.

- Assist with month-end closing and financial reporting.

- Ensure compliance with company policies and industry regulations.

- The company offers upward mobility for this position (as the company grows).

Qualifications

• 2-3 years of experience in accounts receivable, inventory management, and general accounting.

• Strong understanding of financial principles and accounting practices.

• Proficiency in accounting software and Microsoft Excel.

• Excellent organizational skills and attention to detail.

• Strong communication skills and ability to work collaboratively.

• Experience in construction industry is a plus

  About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of StaffingR double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Job Detail

• Company:
  Aston Carter

Job Description

Qualifications:

• Prefer 2 years of experience in an administrative or operational support role.

• Strong organizational skills and attention to detail

• Proficiency in Microsoft Office suite particularly Excel and Outlook

Preferred Qualifications:

• Experience in a facilities management or property management environment.

• Basic knowledge of building operations and maintenance

• Experience with data entry and database management.

• Understanding of health and safety practices in a workplace setting

• Exposure to scheduling and coordination software

Your day-to-day tasks will include:

• Scheduling and coordinating vendor activities and site inspections.

• Maintaining accurate records of vendor interactions service requests and site activities

• Assisting in the preparation of basic reports on-site operations and vendor performance

• Responding to routine inquiries from staff vendors and clients

• Supporting the implementation of site procedures and protocols

• Helping to organize and maintain site documentation and operational manuals.

• Assisting in tracking and reporting on key performance indicators KPIs

• Coordinating site meetings and helping to prepare relevant materials.

• Writing purchase orders

• Processing invoices for vendor services and Union benefits

• Mail services picking up and delivery of mail managing shipping accounts and postage.

• Onboarding and offboarding of new employees

• Managing and scheduling of training for site employees

• Interfacing with the client and handling minor requests.

• Support accounting function by preparing invoicing for coding attaching supporting documentation and tracking client approvals.

• Assist supported team members with departmental problem resolution i.e. expense reports return phone calls etc..

• Schedule and coordinate meetings and conferences in support of the property team.

• Recognized as a team player working cooperatively and collaboratively and working in concert with the team to ensure high-quality work output.

Work Environment:

Hours: 7:00 AM - 4:00 PM

Days: Monday - Friday

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of StaffingR double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Job Detail

• Company:
  Aston Carter

Job Description

Description:

Aston Carter is partnering with a top Commercial Real estate company in the U.S. to fulfill an urgent opening - As a Site Operations Coordinator, you'll provide essential administrative and operational support to the site management team. Your role will focus on ensuring the smooth delivery of day-to-day operations assisting with vendor coordination and supporting communication between various stakeholders on site.

Qualifications:

• Prefer 2 years of experience in an administrative or operational support role.

• Strong organizational skills and attention to detail

• Proficiency in Microsoft Office suite particularly Excel and Outlook

Preferred Qualifications:

• Experience in a facilities management or property management environment.

• Familiarity with vendor management concepts

• Basic knowledge of building operations and maintenance

• Experience with data entry and database management.

• Understanding of health and safety practices in a workplace setting

• Exposure to scheduling and coordination software

Your day-to-day tasks will include:

• Scheduling and coordinating vendor activities and site inspections.

• Maintaining accurate records of vendor interactions service requests and site activities

• Assisting in the preparation of basic reports on-site operations and vendor performance

• Responding to routine inquiries from staff vendors and clients

• Supporting the implementation of site procedures and protocols

• Helping to organize and maintain site documentation and operational manuals.

• Assisting in tracking and reporting on key performance indicators KPIs

• Coordinating site meetings and helping to prepare relevant materials.

• Writing purchase orders

• Processing invoices for vendor services and Union benefits

• Mail services picking up and delivery of mail managing shipping accounts and postage.

• Onboarding and offboarding of new employees

• Managing and scheduling of training for site employees

• Interfacing with the client and handling minor requests.

• Support accounting function by preparing invoicing for coding attaching supporting documentation and tracking client approvals.

• Assist supported team members with departmental problem resolution i.e. expense reports return phone calls etc..

• Schedule and coordinate meetings and conferences in support of the property team.

• Recognized as a team player working cooperatively and collaboratively and working in concert with the team to ensure high-quality work output.

Work Environment:

Office Connected to Manufacturing Plant

Hours: 7:00 AM - 4:00 PM

Days: Monday - Friday

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of StaffingR double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Job Detail

• Company:
  Aston Carter

Job Description

Description:

Aston Carter is partnering with a top Commercial Real estate company in the U.S. to fulfill an urgent opening - As a Site Operations Coordinator, you'll provide essential administrative and operational support to the site management team. Your role will focus on ensuring the smooth delivery of day-to-day operations assisting with vendor coordination and supporting communication between various stakeholders on site.

Qualifications:

• Prefer 2 years of experience in an administrative or operational support role.

• Strong organizational skills and attention to detail

• Proficiency in Microsoft Office suite particularly Excel and Outlook

Preferred Qualifications:

• Experience in a facilities management or property management environment.

• Familiarity with vendor management concepts

• Basic knowledge of building operations and maintenance

• Experience with data entry and database management.

• Understanding of health and safety practices in a workplace setting

• Exposure to scheduling and coordination software

Your day-to-day tasks will include:

• Scheduling and coordinating vendor activities and site inspections.

• Maintaining accurate records of vendor interactions service requests and site activities

• Assisting in the preparation of basic reports on-site operations and vendor performance

• Responding to routine inquiries from staff vendors and clients

• Supporting the implementation of site procedures and protocols

• Helping to organize and maintain site documentation and operational manuals.

• Assisting in tracking and reporting on key performance indicators KPIs

• Coordinating site meetings and helping to prepare relevant materials.

• Writing purchase orders

• Processing invoices for vendor services and Union benefits

• Mail services picking up and delivery of mail managing shipping accounts and postage.

• Onboarding and offboarding of new employees

• Managing and scheduling of training for site employees

• Interfacing with the client and handling minor requests.

• Support accounting function by preparing invoicing for coding attaching supporting documentation and tracking client approvals.

• Assist supported team members with departmental problem resolution i.e. expense reports return phone calls etc..

• Schedule and coordinate meetings and conferences in support of the property team.

• Recognized as a team player working cooperatively and collaboratively and working in concert with the team to ensure high-quality work output.

  Work Environment:

  Office Connected to Manufacturing Plant

  Hours: 7:00 AM - 4:00 PM

  Days: Monday - Friday

  About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of StaffingR double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Job Detail

• Company:
  Aston Carter

Job Description

Job Title: CoordinatorJob Description

This position provides assistance in the administration of the Company's subcontract manufacturing efforts and helps maintain overall shop performance by generating and revising reports associated with utilization, efficiency, etc.

Hard Skills

• Administrative experience within manufacturing environment

• Knowledge of inventory

• ERP experience (any system)

• Ability to read a tape measure at a basic level

• EPICOR experience (a plus)

Job Type

This is a Contract-to-Hire position with a duration of 3 Month(s).

Work Site

This is a fully on-site position in York, Pennsylvania.

Work Environment

Manufacturing facility. Will be located in both office environment as well as out on the production floor. Steel toes will be required when out on the floor.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of StaffingR double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Job Detail

• Company:
  Aston Carter

Job Description

Actalent is hiring for Data Entry Clerk!

The Data Entry Clerk will provide general support functions of international shipping documentation for our staff and clients. This process includes documentation retrieval, communication status reporting, auditing, and filing of international trade transactions.

This role operates on-site, Monday - Friday from 8:30 AM - 5:00 PM EST in York, PA.

Job Duties:

• Ensure that all communications are completed neatly, professionally, accurately, and error-free, with all current information in proper order and within corporate standards for timeliness.

• Ensure all documentation is within compliance to customer and government requirements/special instructions.

• Complete final inspection for accuracy of documentation received, ensuring that all charges and fields are correct and inclusive according to account coordinator's instructions.

• Document, maintain and update work processes/procedures as they relate to each customer account.

• Keep regular communication with office personnel on obstacles preventing timely processing of documentation.

Additional Skills & Qualifications:

• High School Diploma/GED is required.

• Previous experience working in an office environment is strongly desired.

• Must be able to work in a fast-paced environment.

• Good communication and organization skills and a strong attention to detail are required.

• The ability to work on a team and leadership experience is strongly desired.

• Candidate should have the ability to learn various computer programs.

  About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of StaffingR double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Job Detail

• Company:
  Aston Carter

Job Description

Job Title: Cost Engineer

Job Description

Analyze the validity of automotive supplier part pricing and tooling uplift requests in a service environment. Evaluate changes in manufacturing processes, volume impact, and inflation. Calculate a 'should cost' and explain cost changes to internal and external stakeholders with competing agendas. Calculate, analyze, and adjust estimates, considering efficiency, floorspace, and inflation impact on labor and burden rates. Define problems, collect data, establish facts, and draw conclusions. Operate in a grey space environment with minimal direction and manage multiple projects. Work with internal combustion engines and various commodities, with a transition to BEVs in the next 5 years requiring knowledge of motors, electronics, and batteries. Organize and analyze different data sets across multiple commodities to tell a coherent story.

Hard Skills

• Cost Analysis

• Data Analysis

• Excel

• SAP

Soft Skills

• Strong communication skills (verbal and written)

• Problem-solving

• Ability to operate with minimal direction

• Ability to manage multiple projects

Work Site

This is a hybrid position requiring some days on-site in Dearborn, Michigan.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of StaffingR double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Job Detail

• Company:
  Aston Carter

Job Description

Job Title: Administrative Assistant

Job Description

We are seeking a dynamic individual who is professional, caring, resourceful, and customer-focused to provide high level administrative support. This position is ideal for candidates who are curious and open to learning new things. This role requires someone who is flexible, resilient, uses good judgment, has the courage to challenge the status quo, and is always looking for ways to improve the business. The individual must have a high level of integrity and discretion in handling highly confidential business and personal information. They must be professional when interacting with senior leaders across the globe. This person should possess excellent time and data management skills to coordinate various email activities and meeting notices. They should be able to work independently and maintain a high standard for delivering quality results. We are looking for someone who is self-motivated, adapts to change with a positive attitude, is a quick learner, and has the confidence to ask for help. The successful candidate should have exceptional communication skills-both verbal and written-complete all tasks in a timely manner, understand how to prioritize, and be a problem solver. The candidate will need to understand the basic company organization and develop working relationships with other assistants, executive leaders, and operation partners. They will be a valued member of the team and should be open to learning about the business beyond the day-to-day activities of the role. Candidates located in the SE Michigan area will be required to work in the office five days a week and may have the opportunity to move to a hybrid work environment (three days a week in the office) once established.

Hard Skills

• Previous Administrative Experience: 2-5 years of experience in an administrative role

• Experience in a Corporate Environment: Familiarity with the dynamics and expectations of a large corporate setting

• Proficiency with Office Software: Demonstrated experience using Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant tools

• Project Coordination: Experience in coordinating projects, including scheduling, resource allocation, and follow-up

• Event Planning: Experience organizing meetings, conferences, and other corporate events

• Customer Service: Previous experience in a role that required strong customer service skills

• Financial Tasks: Experience with basic financial tasks such as budgeting, expense tracking, and financial reporting

• Data Management: Experience managing and organizing data, including data entry and database management

• Communication: Proven experience in drafting emails, reports, and other business communications

• Problem-Solving: Experience in identifying issues and implementing effective solutions

• Proficiency or willingness to learn new technology (both hardware and software)

• Experience with Travel Coordination: Handling travel arrangements, including booking flights, hotels, and transportation

Soft Skills

• Organizational Skills: Ability to manage multiple tasks, prioritize work, and maintain an organized workspace

• Communication Skills: Strong verbal and written communication skills to interact effectively with colleagues, clients, and executives

• Time Management: Efficiently managing time to meet deadlines and handle various responsibilities

• Attention to Detail: Ensuring accuracy in tasks such as data entry, scheduling, and document preparation

• Problem-Solving Skills: Ability to handle unexpected issues and find effective solutions

• Interpersonal Skills: Building positive relationships with team members and clients

• Confidentiality: Handling sensitive information with discretion and maintaining confidentiality

• Adaptability: Being flexible and able to adjust to changing priorities and environments

• Customer Service Orientation: Providing excellent service to internal and external stakeholders

• Project Management: Ability to manage small to medium-sized projects, including planning, execution, and monitoring

• Event Planning: Organizing corporate events, meetings, and conferences

• Financial Management: Basic understanding of budgeting, expense tracking, and financial reporting

• Research Skills: Conducting research and gathering information to support decision-making

  About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of StaffingR double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Job Detail

• Company:
  Aston Carter

Job Description

Position Title : Administrative Assistant

Location : King of Prussia, PA

Industry : Client Services

A rapidly growing client services organization is looking to bring on an Administrative Assistant to their team to support daily facility operations. Qualified candidates should be highly proficient in MS Office Suite, excellent communication skills & 3+ years of experience in administrative functions.

Responsibilities Include :

• Greet clients, vendors, recruits, and other visitors in a courteous and professional manner

• Provide main office phone coverage through WebEx, routing incoming calls to the appropriate team members

• Perform reception duties in an efficient, professional, and courteous manner

• Support and coordinate client visits and internal meetings, including scheduling and preparing conference rooms

• Support Design Group recognition programs

• Manage incoming and outgoing shipments, coordinating with couriers, FedEx/UPS, and U.S. mail services

• Order and maintain office supplies and equipment

• Manage tradeshow booth supplies and backdrops, and coordinate shipping for events

• Support emergency action plan updates and communications

• Facilitate the onboarding and offboarding processes for employees

• Maintain internal documents, e.g., phone lists, excel spreadsheets

• Collect and process expense reports, manage receipts, and ensure compliance with guidelines

• Support professionals with internal resume submissions and upload to intranet site

• Maintain, update, and review proposals, presentations, and reports for accuracy and completeness

• Update and maintain the monthly presentation for reception area TVs across all Northeast Region offices

• Support planning, execution and cost tracking of team events and celebrations

Qualifications :

• Advanced MS Office Suite (Excel)

• 3+ years experience working on network files, using OneDrive, and sharing files through Teams, OneNote, and MS Planner

• 3+ years experience shipping, tracking, and ordering booth supplies

Benefits :

• You'll work with a rapidly growing organization with advancement opportunities

• Opportunities to make this position your own, putting their own spin on recognition, lunch and learns, office outings, etc.

• Flexible Compensation

• Benefits Available (Medical, Dental and Vision)

Please apply today for IMMEDIATE consideration, as we are looking to set up interviews and make a hiring decision quickly!

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of StaffingR double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Job Detail

• Company:
  Aston Carter

Job Description

Job Title: Data Entry Clerk

Job Description

Responsibilities:

• Provides high-speed manual key data entry and verification from incoming hardcopy documents.

• Provides document classification validation of automatically classified documents.

• Provides data validation of automatically extracted data from digital documents.

• Provides redaction validation of automatically applied redaction of digital documents.

• Provides manual meta-data indexing from digital documents.

• Provides quality control of documents converted to digital format.

• Provides check data validation of incoming checks.

• Provides check batch total reconciliation.

• Provides check amount account distribution as required by customer.

Typically Required:

• Requires minimum of 2 years of related work experience.

• Familiarity with personal computers required.

• Basic knowledge of ten-key and keyboard skills.

• Excellent written and communication skills.

• Ability to perform analysis and problem solving.

• Detailed oriented.

• Must be able to work in a team environment by maintaining positive, productive relationships with co-workers, other departments, and management.

• Excellent customer service skills.

Work Environment

2nd Shift: 3pm - 11pm - $19.80/hr

Location: 5575 Venture Drive Unit D, Parma, OH 44130 United States

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of StaffingR double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Job Detail

• Company:
  Aston Carter

Job Description

Job Title: Accounts Payable Specialist

Job Description

The Accounting Clerk may specialize in a variety of different accounting areas related to payroll, invoicing, and payment processing. Accounts Payable duties will focus on the processing of invoices and the payment of company expenses. Payroll responsibilities include the input and review of employee timesheets, expense reimbursements, and payroll submission through a third-party payroll service. Accounts Receivable duties include issuance and distribution of client invoices. Other accounting duties and administrative or ad hoc projects as assigned.

Essential Functions:

- Route vendor invoices through AP automation tool, process, code, and submit to Sage AP.

- Process various AP payments at month end including manual checks, ACH, and wires.

- Contact vendors for information or copies of invoices when necessary.

- Upload employee timesheets into ADP Workforce for payroll processing. Input expense reports and additional compensation.

- Review purchase card transactions and other expenditures for accuracy and properly code into Sage AP.

- May be responsible for miscellaneous administrative office and other ad hoc duties.

Hard Skills

• AP automation tool

• Sage AP

• ADP Workforce

• Manual checks

• ACH

• Wires

Soft Skills

• Attention to detail

• Communication

• Time management

Job Type

This is a contract position with a duration of 3 Month(s).

Work Site

This is a fully on-site position in Painesville, Ohio.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of StaffingR double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Job Detail

• Company:
  Aston Carter

Job Description

HYBRID (Bilingual) Travel and Expense Specialist

Job Description

Oversee the corporate travel program's day-to-day operations. Serve as Tier 2 Support Specialist to the Shared Services Center T&E teams, on policy compliance and expense approval issues. Advise, support, and make recommendations to the Group Risk Director, the Americas Financial Controller, and the implementation teams, in the configuration of the Global Travel Program with American Express Global Business Travel agency. Address and resolve travel-related queries, run and process reports to analyze travel behavior, spend, usage, etc. Support employees with an overview of the travel booking and expense processes and policies. Collaborate in the design and configuration of travel systems, testing programs, etc. Ensure compliance and alignment of the Americas travel requirements with the BSI Global Travel Policy. Keep abreast of changes in the travel industry ensuring best-in-class service is provided. Review and consider sustainability in travel in both terms of policy and execution. Ensure sustainability data complies with reporting requirements, liaising with the sustainability team as required. Coordinate and support communications, progress, and best practices in executing tactical and operational travel management activities. Manage user profiles in Concur Expense and Concur Travel.

Hard Skills

• Excel (Basic functions and not just Vlookup/Pivot Tables preferred)

• SAP Concur (highly preferred)

• Knowledge in accounts payable

• Experience running travel and expense reports

Soft Skills

• Bilingual in English and Spanish

Job Type

This is a Contract-to-Hire position with a duration of 6 Month(s).

Work Site

This is a hybrid position requiring some days on-site in Herndon, Virginia and some days remote.

Work Environment

M-F Normal Business Hours 8a to 5p or 9a to 6p | On-site once per week on Thursdays, Team of 1, the manager will be in the UK. There is a technical support team in the travel agency and Concur support team to help out. Mentoring and training available in the US.

Catherine Sullivan

View my availability here:

Book a Meeting

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of StaffingR double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Job Detail

• Company:
  Aston Carter

Job Description

Description:

Transportation Operations team is seeking highly skilled and motivated Logistics Specialists to assist in the management of daily freight movements flowing into and out of our North American fulfillment centers and our associated fulfillment network. This is an exciting opportunity to join a new team in a huge growth area.

An ideal candidate has a background in transportation and excellent customer service skills. He/she has the ability to coordinate between multiple parties to ensure high levels of customer service. This job will require exceptional communication skills while having the ability to work independently in a high pressure environment.

Responsibilities include, but are not limited to:

. Continual, tactical communication and account management with external customers (Carriers, Vendors/Suppliers)

. Ability to pull data from numerous databases (using Excel, Access, SQL and/or other data management systems) and to perform ad hoc reporting and analysis as needed.

. Review data and reports related to appointment and arrival times and the ability to make business decisions/process improvement based off of reported data.

. Excellent communication, both verbal and written as you will be required to create a narrative outlining your weekly findings and the variances to goals, and present these finding in a review forum.

. Work within various time constraints to meet critical business needs, while measuring and identifying activities performed.

. Lead initiatives to re-engineer business processes and identify and eliminate root causes of defects in order to drive efficiency in the companies' transportation operations.

. Must be able to systematically escalate problems or variance in the information and data to the relevant owners and teams and follow through on the resolutions to ensure they are delivered.

. Develop performance metrics to assist with driving business results.

. Ability to scope out business and functional requirements for the tech teams who create and enhance the software systems and tools we use.

Typical Day:

. I n the regular season it is it is around 20 to 25 calls per day with internal drivers but sometimes those calls can be up to 30 minutes to get a resolution.

. During Peak Season (September through December) it is more along the lines of 30 to 35 calls a day.

. Although all calls are mainly with internal drivers and suppliers right now, this department is moving to talking to external companies/customers so that's why having good customer service skills and problem resolution is very important.

. This team is the execution team responsible for making sure deliveries across North America are on track. They mainly help the current drivers on resolution, get new drivers if that is needed, and personally update customer. They are moving to being more of the front-line facing team for external companies/customers in the near

future though.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of StaffingR double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Job Detail

• Company:
  Aston Carter

Job Description

Junior Accountant

Responsibilities:

• All balance sheet accounts

• Review and approving AP invoice coding

• Maintaining pre-paid schedules

• Maintain accrual schedules

• Job budget maintenance

• Payroll accruals

• Assist with Datawatch, Admiral and/or Red Coats month-end close

• Financial reporting and Budgeting

Qualifications:

• Bachelor's degree in Accounting, Finance, or related field.

• 3+ years of progressive accounting experience, ideally in a service-oriented industry.

• Strong experience with Month-end Close and Balance Sheet Reconciliations

• Strong understanding of accounting principles, excellent analytical skills, and the ability to work in a fast-paced environment

• Strong knowledge of GAAP and financial reporting

• Experience working with a large ERP, Lawson would be preferred.

• Strong Excel (V look ups, Pivot tables, formulas)

Contact Me:

Kaitland Clawson

View my availability here:

https://www.linkedin.com/in/kaitland-clawson-552605154/

Book an appointment

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of StaffingR double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Job Detail

• Company:
  Aston Carter

Job Description

Invoice Customer Service Specialist | Bethesda, MD

Details:

. Location: Bethesda, MD

. 100% On-site

. Monday-Friday

. 8am-5pm (flexible start time between 7am-9am)

. 4-month contract

Necessary Skills

. 1+ years of Invoice experience.

. 1+ years of phone experience (calling customers).

. Strong customer service experience.

. Strong attention to detail.

. Great Communication (written and oral).

A day in the role...

. Call current customers and potential clients to enroll them into the vendor portal.

. Assist customers with portal registration.

. Assist customers with setting up their invoices in the system.

. Help navigate and input overdue customer bills

Contact Me:

Kaitland Clawson

View my availability here:

https://www.linkedin.com/in/kaitland-clawson-552605154/

Book an appointment

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of StaffingR double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Job Detail

• Company:
  Aston Carter

Job Description

Job Description

• Responsible for maintaining vendor relations with external suppliers by providing the highest degree of customer service and professionalism with the goal of ensuring timely payment of invoices in accordance with company contracts and purchase order agreements. Liaison between vendor and purchasing team in regards to addressing pricing/receiving discrepancies and primary company representative in resolving all open liability issues for select vendors.

• Perform three-way matching of purchase orders, receiving, and invoices to ensure that invoices reflect a valid company obligation to settle. Review requires ensuring proper documentation is received which may include communication with vendors to obtain proof of delivery. For Non PO transactions, review includes verification that invoices have appropriate approval signatures and coding from internal operating units.

• Prepare batches of invoices for data entry. Process invoices by entering information into accounting system, including general ledger accounts that will be affected according to financial policies and accounting pre-established procedures. Charge expenses to General Ledger accounts and cost centers by analyzing invoice and entries.

• Communicate with vendors and internal operating units to resolve any discrepancies regarding differences between invoices and purchase orders, receipt of merchandise, and/or other disputed amounts detailed on vendor statement.

• Routinely monitor and reconcile account and vendor statements to ensure payments are up to date for critical vendors.

• Respond to various verbal or written requests and inquiries from vendors and suppliers regarding payment of invoices or to the Customer Services department.

• Prepare analysis of accounts and payments. Produce monthly reports. Assist in month-end closing.

• Open mail, stamp invoices with receipt date and send invoices and mail to appropriate department. Maintain files records and vendor files according to established filing system.

Hard Skills

• High School Diploma or equivalent required.

• Minimum 1 year of experience in the accounts payable department or other accounting/bookkeeping experience required.

• Working experience with excel

• 3 way match

Work Environment

• Hybrid schedule, WFH Fridays.

• Hours 9 am - 5 pm.

• Position will report to AP Manager.

  About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of StaffingR double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Job Detail

• Company:
  Aston Carter

Job Description

A South Miami company is seeking an Accounting Analyst to join their team!

Description:

Responsible for facilitating the efficiency and effectiveness of financial activities within the company, guaranteeing the correct processing of accounts receivable and payable, according to the organization's policies, and adherence to accounting and tax compliance.

• Prepare periodic financial reports and analyze significant variations in contrast to the company's budget and previous periods

• Execute and monitor daily financial transactions, including payments, bank reconciliations, and accounting records.

• Manage the periodic reconciliation of accounts payable with supplier account statements.

• Ensure accuracy and timeliness in processing company accounts payable

• Provide insights and recommendations to sr management based on financial analysis and key performance indicators (KPIs).

• Review and maintain an accurate record of all transactions related to accounts receivable, including issuing invoices, tracking outstanding payments, and applying received payments to the accounting system

• Responsible for managing the reconciliation of bank accounts, guaranteeing the integrity and consistency of the company's financial records.

• Contribute to the development and implementation of systems and processes to improve operational efficiency and accuracy of financial reporting.

• Participate in projects related to process improvements, implementation of financial systems or any other initiative aimed at improving the efficiency and effectiveness of financial operations.

• Support finance led initiatives to drive performance improvement, compliance adherence and standardization of processes.

• Support independent financial audits review conducted by external auditors and regulatory agencies.

• Ensure the right control and segregation of duties are embedded in the day to day process to mitigate risk.

• Provide financial data and analysis to support actuarial calculations and assumptions.

Additional Skills & Qualifications:

• Bachelor's Degree in accounting or finance.

• Must be bilingual (English & Spanish).

  About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of StaffingR double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Job Detail

• Company:
  Aston Carter

Job Description

Job Description

• Responsible for maintaining vendor relations with external suppliers by providing the highest degree of customer service and professionalism with the goal of ensuring timely payment of invoices in accordance with company contracts and purchase order agreements. Liaison between vendor and purchasing team in regards to addressing pricing/receiving discrepancies and primary company representative in resolving all open liability issues for select vendors.

• Perform three-way matching of purchase orders, receiving, and invoices to ensure that invoices reflect a valid company obligation to settle. Review requires ensuring proper documentation is received which may include communication with vendors to obtain proof of delivery. For Non PO transactions, review includes verification that invoices have appropriate approval signatures and coding from internal operating units.

• Prepare batches of invoices for data entry. Process invoices by entering information into accounting system, including general ledger accounts that will be affected according to financial policies and accounting pre-established procedures. Charge expenses to General Ledger accounts and cost centers by analyzing invoice and entries.

• Communicate with vendors and internal operating units to resolve any discrepancies regarding differences between invoices and purchase orders, receipt of merchandise, and/or other disputed amounts detailed on vendor statement.

• Routinely monitor and reconcile account and vendor statements to ensure payments are up to date for critical vendors.

• Respond to various verbal or written requests and inquiries from vendors and suppliers regarding payment of invoices or to the Customer Services department.

• Prepare analysis of accounts and payments. Produce monthly reports. Assist in month-end closing.

• Open mail, stamp invoices with receipt date and send invoices and mail to appropriate department. Maintain files records and vendor files according to established filing system.

Hard Skills

• High School Diploma or equivalent required.

• Minimum 1 year of experience in the accounts payable department or other accounting/bookkeeping experience required.

• Working experience with excel

• 3 way match

Work Environment

• Hybrid schedule, WFH Fridays.

• Hours 9 am - 5 pm.

• Position will report to AP Manager.

  About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of StaffingR double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Job Detail

• Company:
  Aston Carter

Job Description

A South Miami company is seeking an Financial Analyst from an Insurance or Banking industry to join their team!

Description:

Responsible for facilitating the efficiency and effectiveness of financial activities within the company, guaranteeing the correct processing of accounts receivable and payable, according to the organization's policies, and adherence to accounting and tax compliance.

• Prepare periodic financial reports and analyze significant variations in contrast to the company's budget and previous periods

• Execute and monitor daily financial transactions, including payments, bank reconciliations, and accounting records.

• Manage the periodic reconciliation of accounts payable with supplier account statements.

• Ensure accuracy and timeliness in processing company accounts payable

• Provide insights and recommendations to senior management based on financial analysis and key performance indicators (KPIs).

• Review and maintain an accurate record of all transactions related to accounts receivable, including issuing invoices, tracking outstanding payments, and applying received payments to the accounting system

• Responsible for managing the reconciliation of bank accounts, guaranteeing the integrity and consistency of the company's financial records.

• Contribute to the development and implementation of systems and processes to improve operational efficiency and accuracy of financial reporting.

• Participate in projects related to process improvements, implementation of financial systems or any other initiative aimed at improving the efficiency and effectiveness of financial operations.

• Support finance led initiatives to drive performance improvement, compliance adherence and standardization of processes.

• Support independent financial audits review conducted by external auditors and regulatory agencies.

• Ensure the right control and segregation of duties are embedded in the day to day process to mitigate risk.

• Provide financial data and analysis to support actuarial calculations and assumptions.

Additional Skills & Qualifications:

• Bachelor's Degree in accounting or finance.

• Must be bilingual (English & Spanish).

• Experience in insurance or banking industry

  About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of StaffingR double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Job Detail

• Company:
  Aston Carter

Job Description

Job Title: Accounts payable specialist

Location: Miami, FL

Work Setting: Hybrid

Pay: $22/hr+

Job Description

• Responsible for maintaining vendor relations with external suppliers by providing the highest degree of customer service and professionalism with the goal of ensuring timely payment of invoices in accordance with company contracts and purchase order agreements. Liaison between vendor and purchasing team in regards to addressing pricing/receiving discrepancies and primary company representative in resolving all open liability issues for select vendors.

• • Perform three-way matching of purchase orders, receiving, and invoices to ensure that invoices reflect a valid company obligation to settle. Review requires ensuring proper documentation is received which may include communication with vendors to obtain proof of delivery. For Non PO transactions, review includes verification that invoices have appropriate approval signatures and coding from internal operating units.
• • Prepare batches of invoices for data entry. Process invoices by entering information into accounting system, including general ledger accounts that will be affected according to financial policies and accounting pre-established procedures. Charge expenses to General Ledger accounts and cost centers by analyzing invoice and entries.
• • Communicate with vendors and internal operating units to resolve any discrepancies regarding differences between invoices and purchase orders, receipt of merchandise, and/or other disputed amounts detailed on vendor statement.
• • Routinely monitor and reconcile account and vendor statements to ensure payments are up to date for critical vendors.
• • Respond to various verbal or written requests and inquiries from vendors and suppliers regarding payment of invoices or to the Customer Services department.
• • Prepare analysis of accounts and payments. Produce monthly reports. Assist in month-end closing.
• • Open mail, stamp invoices with receipt date and send invoices and mail to appropriate department. Maintain files records and vendor files according to established filing system.

Hard Skills

• Three-way matching

• Data entry

• General Ledger account analysis

• Account reconciliation

• Monthly report production

• Month-end closing assistance

Soft Skills

• Customer service

• Professionalism

• Communication

• Attention to detail

• Problem-solving

Job Type

This is a contract position with a duration of 3 Month(s).

Work Environment

Hybrid schedule, WFH Fridays.

Hours 9 am - 5 pm. Position will report to AP Manager.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of StaffingR double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Job Detail

• Company:
  Aston Carter

Job Description

Title:

Senior Administrative Assistant

Interviewing ASAP!!

Hours:

Hiring for first shift! Must be flexible to work Monday-Friday, 8:00am-5:00pm.

**Hybrid role after training- MUST be willing to commute to Dearborn, MI 3 days per week!!

Must haves:

• 3-5 years of Senior Level Administrative Assistant or Executive Assistant roles, assisting C-Suite level management

• Excellent verbal & written communication

• Proficient with various software systems including Microsoft Office

• Must have previous experience assisting with travel/booking accommodations

  About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of StaffingR double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Job Detail

• Company:
  Aston Carter

Job Description

Description:

• Reviewing of security clearance applications for the entire organization for approval for data entry - responsible for entering government items (Security Clearance, Postal Clearance, Airport Authority) and personal information for employees into database.

• Typing of data from the application and submitting into the system

• Scanning and indexing documents

• Entering data into Excel Spreadsheets

• Filing and boxing documents for records archival

• Will also be responsible for performing other administrative duties such as making copies and filing documents.

Additional Skills & Qualifications:

• Experience using Microsoft Excel and other MS suite applications

• PC skills are paramount with accuracy; particularly Excel . We are dealing with compliance and the government we need accurate submissions.

• Know how to save to a USB jump drive, internet browsers i.e. MS Edge, Chrome

• Experience in a professional office setting

• Strong attention to detail

• Ability to type at least 40 words per minute

  About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of StaffingR double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Job Detail

• Company:
  Aston Carter

Job Description

Receptionist | Rockville, MD

Why this company?

. Aston Carter is hiring for a receptionist role in Montgomery County that offers competitive pay and great benefits on contract and once permanent!

Details:

. Location: Rockville, MD

. 100% On-site

. Monday-Friday

. 8am-4pm

. 6-month contract to hire (Permanent after 6 months!)

Necessary Skills

. 2+ years of Receptionist experience.

. A high level of professionalism.

. Typing test is required (40 words per minute at least).

. Microsoft Office Suite experience.

. High level of professionalism.

. Bilingual in Spanish is highly preferred.

A day in the role...

. Document phone calls in SharePoint.

. Provide information to callers from SharePoint and 2200.

. Navigate and provide accurate information regarding the company websites.

. Monitor incoming calls and calls waiting.

. Receive and respond to incoming emails from the company websites.

. Pick up and handle messages from Nightline.

. Route calls to appropriate individual or department when necessary.

. Send a fax via RightFax when requested by the caller.

. Print 1099R's and statements when requested by the caller.

. Perform special projects as requested by management .

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of StaffingR double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Job Detail

• Company:
  Aston Carter

Job Description

Accounts Receivable Specialist

Description:

• Responsible for the prompt and efficient itemization, upload, and submission of invoice information into customer web portals, as required to effect payment.

• Follow-up in web portals for status of previously submitted items that remain unpaid.

• Email invoice and work ticket PDF files to customers, where required.

• Preparation of summary billing using Microsoft Excel and/or Word

• Preparation and mailing of monthly past due invoice notices

• Adding and removing customers and/or demographic information into databases

• Answering incoming overflow calls from customers regarding their invoices

• Other duties as assigned

Skills:

Accounts receivable, Invoicing, Reconciliation, Accounting, Microsoft office

Top Skills Details:

Accounts receivable, Invoicing, Reconciliation, Accounting, Microsoft office

Additional Skills & Qualifications:

• Excellent verbal, written and customer service skills. Detail oriented a must!

• Prior experience in a commercial services company preferred, but not required.

• Proven ability to oversee essential business functions and meet goals/deadlines.

• Thorough knowledge of general office procedures and equipment.

• Ability to function in a fast-paced, team-based environment.

• Must be very analytical and have excellent problem-solving skills.

• Self-Starter with great organization skills, especially time management skills.

• Above average knowledge of Microsoft Office Suite products, especially Excel.

Contact Me:

Kaitland Clawson

View my availability here:

https://www.linkedin.com/in/kaitland-clawson-552605154/

Book an appointment

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of StaffingR double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Job Detail

• Company:
  Aston Carter

Job Description

Job Title: HR Compliance Specialist

Job Description

The Compliance/Quality Assurance Department is seeking a Compliance / HR Specialist to audit employee files to ensure proper state and federal compliance requirements are met for every employee entering the organization. The role involves working with internal departments to gather necessary files for auditing employee records.

Responsibilities:

1. Monitor and follow up with program staff on incidents.

2. Monitor and review Incident Management Mailbox and Tracker.

3. Track and follow-up with programs regarding timely Corrective Action submissions.

4. Verify Corrective Actions and review implementation documentation.

5. Coordinate paperwork for investigations.

Hard Skills

• HR compliance experience

• Documentation

• Quality Assurance

Work Site

This is a fully on-site position in Blauvelt, New York.

Work Environment

Monday - Friday, 9 AM - 5 PM with a 1-hour lunch. All employees work a 35-hour week. The dress code is business professional. Gain valuable experience with a reputable non-for-profit organization, which could open doors for a permanent job if performance is exemplary. The organization values and retains good talent.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of StaffingR double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Job Detail

• Company:
  Aston Carter