Job Title: Administrative Assistant
Job Description
We are seeking a dynamic individual who is professional, caring, resourceful, and customer-focused to provide high level administrative support. This position is ideal for candidates who are curious and open to learning new things. This role requires someone who is flexible, resilient, uses good judgment, has the courage to challenge the status quo, and is always looking for ways to improve the business. The individual must have a high level of integrity and discretion in handling highly confidential business and personal information. They must be professional when interacting with senior leaders across the globe. This person should possess excellent time and data management skills to coordinate various email activities and meeting notices. They should be able to work independently and maintain a high standard for delivering quality results. We are looking for someone who is self-motivated, adapts to change with a positive attitude, is a quick learner, and has the confidence to ask for help. The successful candidate should have exceptional communication skills-both verbal and written-complete all tasks in a timely manner, understand how to prioritize, and be a problem solver. The candidate will need to understand the basic company organization and develop working relationships with other assistants, executive leaders, and operation partners. They will be a valued member of the team and should be open to learning about the business beyond the day-to-day activities of the role. Candidates located in the SE Michigan area will be required to work in the office five days a week and may have the opportunity to move to a hybrid work environment (three days a week in the office) once established.
Hard Skills
Previous Administrative Experience: 2-5 years of experience in an administrative role
Experience in a Corporate Environment: Familiarity with the dynamics and expectations of a large corporate setting
Proficiency with Office Software: Demonstrated experience using Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant tools
Project Coordination: Experience in coordinating projects, including scheduling, resource allocation, and follow-up
Event Planning: Experience organizing meetings, conferences, and other corporate events
Customer Service: Previous experience in a role that required strong customer service skills
Financial Tasks: Experience with basic financial tasks such as budgeting, expense tracking, and financial reporting
Data Management: Experience managing and organizing data, including data entry and database management
Communication: Proven experience in drafting emails, reports, and other business communications
Problem-Solving: Experience in identifying issues and implementing effective solutions
Proficiency or willingness to learn new technology (both hardware and software)
Experience with Travel Coordination: Handling travel arrangements, including booking flights, hotels, and transportation
Soft Skills
Organizational Skills: Ability to manage multiple tasks, prioritize work, and maintain an organized workspace
Communication Skills: Strong verbal and written communication skills to interact effectively with colleagues, clients, and executives
Time Management: Efficiently managing time to meet deadlines and handle various responsibilities
Attention to Detail: Ensuring accuracy in tasks such as data entry, scheduling, and document preparation
Problem-Solving Skills: Ability to handle unexpected issues and find effective solutions
Interpersonal Skills: Building positive relationships with team members and clients
Confidentiality: Handling sensitive information with discretion and maintaining confidentiality
Adaptability: Being flexible and able to adjust to changing priorities and environments
Customer Service Orientation: Providing excellent service to internal and external stakeholders
Project Management: Ability to manage small to medium-sized projects, including planning, execution, and monitoring
Event Planning: Organizing corporate events, meetings, and conferences
Financial Management: Basic understanding of budgeting, expense tracking, and financial reporting
Research Skills: Conducting research and gathering information to support decision-making
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of StaffingR double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
