Job Detail

Executive Administrative Assistant - Missouri State Job Bank
Kansas City, MO
Posted: Aug 12, 2022 13:31

Job Description

We are currently looking for an executive assistant to be the supportive force that empowers our senior leadership. The ideal person for the job will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail. Our Client is one of the leading general contracting firm who is expanding through a growing reputation for quality and customer satisfaction. Given the changing nature of the executive landscape, we rely on our assistants for flexibility and foresight, while maintaining confidences related to high-level systems and operations. We are seeking self-motivated and career-minded individuals to join our team here in a professional and friendly work environment.Our client is an Equal Opportunity Employer, who believes that our executive team is apart of the glue for project support and ensure all paperwork and processes are followed during the project lifecycle.You are also a liaison for the company and will have regular contact with our clients. Bringing an optimistic attitude along with a vision of customer servitude is vital to succeed in your position. Complete day to day operational tasks for a busy construction office.Employee must be a self-starter and able to complete tasks on their own.Employee must be good with people and willing to assist where needed. Construction experience is a preferred. Some accounting experience and education preferred.Job Responsibilities Manage professional and personal scheduling for President, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives Manage, coordinate, and arrange senior executives travel and travel-related activities, including hotel booking, transportation, and meal coordination Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business Organize team communications and plan events, both internally and offsite Answer phone and greet customers Assist office and field employees with misc. tasks Create service tickets and transfer the proper dispatch information to appropriate parties Assist project managers to ensure project startup documents are completed prior to project start. This includes all required documentation being sent to the field personnel as well. Write and distribute all contract documents to the owner. Ensure signed documents are in place at minimum of one week before job starts. Assist with payroll processing, AIA billings, invoice reconciliation Assist estimators with gathering documents, included but not limited to construction drawings. Input job set into construction software system (Foundation experience is a plus) Ensure all subcontractor contracts, W-9, insurance, and closeout items are returned to the office prior to the construction start. Properly assemble, log, and distribute job closeout documents. Additional administrative tasks as requested by project management administratorRequirementsRequirements Ability to keep company confidences Must be competent in the use of computer software applications used for estimating and project control including Microsoft Word, Excel, Project, and Outlook. Superb written and verbal communication skills. Strong time-management skills and the ability to organize and coordinate multiple projects at once. Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems. Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge. Preferred Experience in construction is helpful. 4 years experience in administrative role reporting directly to upper management (pr



Job Detail


Company Overview

Missouri State Job Bank

Kansas City, MO