CORPORATE ADMINISTRATIVE ASSISTANT 3 (IT)
Location:
Newport News, Virginia, United States
Date: Sep 30, 2024
Req ID: 39239
Team: N352 CYBERSECURITY & INFORMATION TECHNOLOGY
Entity: HII Corporate Office
US Citizenship Required for this Position: Yes
Full-Time
Shift: 1st
Relocation: Relocation assistance will be available
Virtual/Telework Opportunity: Yes - Occasional or hybrid telework available
Travel Requirement: Yes, 10%-25% of the time
Meet HII's Corporate Team
HII's corporate team is responsible for providing strategic direction across technological and business disciplines, including accounting, finance, human resources, sales, operations, business development, legal, sustainability, communications, information technology, security, and more. In service of our employees, leaders, customers, and shareholders, we have the privilege of supporting thousands of colleagues across the entire business. Find the role that's right for you. Apply today. We look forward to meeting you.
The Role
HII is seeking a highly organized and self-motivated Administrative Assistant 3 to provide comprehensive administrative support to our Corporate CyberIT (CIT) department. This role is critical in ensuring the smooth operation of key IT functions including onboarding, visitor and guest building access, equipment management, and more. The ideal candidate will demonstrate excellent communication skills, the ability to work both independently and as part of a team, and proficiency in managing various tasks simultaneously.
Key Responsibilities:
Onboarding Support: Coordinate and manage the onboarding process for new hires in the CIT department, including setting up systems access, equipment, and relevant documentation.
Visitor & Guest Access: Manage visitor and guest building access for the CIT department, ensuring security and compliance protocols are followed. Process Visitor Badge requests for visitors, contractors and extended visits.
Travel & Expense Reporting: Arrange travel, prepare process pre-trips and expense reports for the department, ensuring accuracy and compliance with company policies.
Supplies & Equipment Management: Manage ordering of office supplies and additional equipment as needed for departmental functions.
Records Retention: Maintain records for the department, ensuring compliance with retention policies and easy access to critical information.
Meeting Support: Coordinate and support departmental meetings scheduling meetings preparing agendas and taking meeting minutes as needed.
Communications: Serve as the point of contact for departmental communications as needed, ensuring messages and directives are properly cascaded to the team.
Food Order/Catering: Submit food order via onsite catering/off-site catering in support of meetings.
Ad Hoc Assignments: Assist with various administrative tasks as needed, ensuring the department operates smoothly and efficiently.
Back-up support : provide support to other Admins.
Must Have
High School/GED and 4 years of additional education and/or experience
Why HII
We build the world's most powerful, survivable naval ships and defense technology solutions that safeguard our seas, sky, land, space and cyber. HII's diverse workforce includes skilled tradespeople; artificial intelligence, machine learning (AI/ML) experts; engineers; technologists; scientists; logistics experts; and business administration professionals.
Recognized as one of America's top large company employers, we are a values and ethics driven organization that puts people's safety and well-being first. Regardless of your role or where you serve, at HII, you'll find a supportive and welcoming environment, competitive benefits, and valuable educational and training programs for continual career growth at every stage of your career.
Working at HII is more than a job - it's an opportunity to build a future. We offer comprehensive benefits including: medical, prescription drug, dental and vision plan choices, on-site health centers, tele-medicine, wellness resources, employee assistance programs, savings plan options (401K), financial education and planning tools, life insurance, tuition reimbursement, employee discounts, early childhood and post-secondary education scholarships, and more. Some benefits may vary depending on your specific division or work location.
Together we are working to ensure a future where everyone can be free and thrive.
Today's challenges are bigger than ever, and the nation needs the best of us. It's why we're focused on hiring, developing and nurturing our diversity. We believe that diversity among our workforce strengthens the organization, stimulates creativity, promotes the exchange of ideas and enriches the work lives of all our employees.
All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, physical or mental disability, age, or veteran status or any other basis protected by federal, state, or local law. U.S. Citizenship may be required for certain positions.
Do You Need Assistance?
If you need a reasonable accommodation for any part of the employment process, please send an e-mail toand let us know the nature of your request and your contact information. Reasonable accommodations are considered on a case-by-case basis. Please note that only those inquiries concerning a request for reasonable accommodation will be responded to from this e-mail address.
Additionally, you may also call 1-844-849-8463 for assistance.
