Job Descriptions:
POSITION SUMMARY
The Executive Assistant provides high-level support to General Manager including heavy calendar management, successful coordination of business meetings, conducting research, preparing reports, handling information requests. They serve as liaison between executive and other departments within organization. They exercise independent judgment in the resolution of administrative problems. They prioritize and manage multiple projects simultaneously with little or no supervision
ESSENTIAL FUNCTIONS
Reasonable Accommodations Statement
To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.
Essential Functions Statement(s)
o Performs typing and transcription duties to support the General Manager.o Implements standard office procedures, including the pickup and distribution of morning mail and answering telephone. o Compiles data for special project requests.o Responds to personnel and staff in regard to requests for information and assistance.o Monitors e-mail for General Manager in his absence.o Plans and coordinates all company functions.o Initiates inventory and ordering of office supplies.o Maintains monthly key events to include, BVIP Meeting, Manager Reports, Staff meeting preparation, Short Report, and Dash Boards.o Arranges travel, lodging, and meals for employee travel.o Updates and reports weekly and monthly safety hours.o Updates daily Visual Management Slide (VSM).o Distributes weekly Vacation Log to all USM Employees.o Oversees all office set ups and renovationso Uses various software applications such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate, and/or format data and/or reportso Maintains highest level of confidentialityo Exercises administrative judgment; assuming responsibility for decisions, consequences, and results impacting staff, costs, and/or quality of service within the functional areao Performs other duties as assigned
Required Experience:
POSITION QUALIFICATIONS
Competency Statement(s)
- Accuracy - Ability to perform work accurately and thoroughly.- Autonomy - Ability to work independently with minimal supervision.- Communication, Oral - Ability to communicate effectively with others using the spoken word. - Communication, Written - Ability to communicate in writing clearly and concisely.- Confidentiality-Integrity and discretion required due to the high level of confidential business-related information handled- Detail Oriented - Ability to pay attention to the minute details of a project or task.- Diversity Oriented - Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, or job type.- Ethical - Ability to demonstrate conduct conforming to a set of values and accepted standards.- Honesty & Integrity - Ability to be truthful and be seen as credible in the workplace.- Judgement - The ability to formulate a sound decision using the available information.- Organized - Possessing the trait of being organized or following a systematic method of performing a task.- Planning- Ability to organize, manage and champion a development plan to completion.- Problem Solving - Resolves difficult or complicated challenges.- Professionalism- Maintaining a professional demeanor while showing sound judgement.- Reliability- The trait of being dependable and trustworthy.- Responsible - Ability to comply with all policies and procedures as well as be held accountable or answerable for one's conduct.- Safety Focus - Maintain clean and organized work areas and work stations. Adheres to all workplace and trade safety laws, regulations, standards, and practices.
SKILLS & ABILITIES
Education:
Associate Degree (two-year college or technical school or equivalent experience): Required Bachelor's Degree (four-year college or technical school) Preferred, Field of Study: Business, Human Resources or similar: Preferred
Experience:
- Four plus years' experience as an Administrative Assistant or experience in a Human Resources setting: Required- Demonstrate interpersonal skills and be able to interface with all levels of the organization both domestically and Internationally: Required
Computer Skills:
- Proficient with MS Office (Word, Excel, PowerPoint, SharePoint, and Outlook): Required- Proficient with Human Resources / payroll software: Required
Certifications & Licenses:
Valid driver's license must be maintained throughout employment that meets Busch insurance standard
Other Requirements:
May require domestic travel for training purpose.
PHYSICAL DEMANDS
N (Not Applicable) Activity is not applicable to this position.
O (Occasionally) Position requires this activity up to 33% of the time (0 - 2.5+ hrs/day)
F (Frequently) Position requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)
C (Constantly) Position requires this activity more than 66% of the time (5.5+ hrs/day)
Physical Demand
Stand O Walk O Sit C Manually Manipulate F Reach Outward O Reach Above Shoulder O Climb O Crawl O Squat or Kneel OBend O Grasp F Speak C
Lift/Carry
10 lbs or less C11-20 lbs O 21-50 lbs O51-100 lbs N Over 100 lbs N
Push/Pull
12 lbs or less O 13-25 lbs O 26-40 lbs O 41-100 lbs N
Other Physical Requirements
Vision (Near, Distance, Color, Peripheral, Depth)Sense of Sound - Alarms (list anything else that would require sense of sound) Sense of Touch Sense of Balance
Personal Protective Equipment (PPE)
- Safety glasses - Safety footwear (EH)- Hearing protection (as required)
WORK ENVIRONMENT:
Climate controlled office and manufacturing environment with occasional moderate noise level and exposure to dust.
The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the company reserves the right to change this job description and/or assign tasks for the employee to perform, as the company may deem appropriate.
Keyword: Executive Assistant, MS Office, Administrative skills
From: Busch Manufacturing
