We're Hiring for an Administrative Assistant!
If you are excited and passionate about helping #LetsSolveWater, consider joining our team today! Xylem, Inc. is a leading global water technology company servicing more than 150 countries and is dedicated to solving the world's most challenging water issues. We are looking for individuals to join our mission by exceeding customer expectations through smart sustainable solutions. At Xylem, you will have the opportunity to solve water by participating in our paid Volunteer Program, Xylem Watermark !
The Role: Xylem seeks to hire an Administrative Assistant for Auburn, NY facility. The Administrative Assistant will perform various task to support all functions and supporting teams of our facility. These task include scheduling, auditing, running reports, daily communications, purchasing, and more. We offer a full benefits package to include 4 WEEKS Paid Time Off (PTO) for hourly positions, health, dental, vision, investment savings plan, and other additional miscellaneous benefits.
Essential Duties/Principal Responsibilities:
Process ship direct shipments in ERPLX
Updating spreadsheets for daily production and orders
Assist in performing daily audits
Requisition, purchasing, and expense report management
Assisting leaders with travel arrangement
Managing charitable contributions
Scheduling meetings and conference areas within the facility
Managing employee directory for the site
Maintain strong relationships with vendors, senior leaders, visitors, and more
Communicate and support in various tasks in partnership with support teams and key stakeholders
Coordinates scheduling of office maintenance services, ordering and maintaining employee badge/FOB support
Coordinate meeting events and coordinate related activities to support (meeting rooms, materials, food, etc.)
Provides receptionist support to visitors and guests and answer the main office phone line
Assist staff in making travel reservations, as needed
Other generalist office duties as assigned
Participation in Xylem Watermark volunteer activities
Minimum Qualifications: Education, Experience, Skills, Abilities, License/Certification:
High School Graduate and at least three (3) years of related experience
Exhibit strong prioritization, organizational and attention to detail
Possess sound decision making skills
Possess time management skills such as planning, scheduling and expediting projects
Excellent interpersonal skills and maintain a high degree of professionalism
Proficient using Microsoft Office applications
Good presence on phone calls
Ability to use Adobe and perform word processing activities. Ability to run a copy machine and print out complicated manuals.
Physical Demands:
(The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)
Able to effectively communicate verbally and over the telephone in the English language.
Requires close vision and the ability to adjust focus.
Walking, standing and sitting for extended periods of time, lifting up to 30 pounds., safe and efficient operation of copiers, binding machines, punch machines and other common equipment found in mail and copier facilities.
Ability to stand long periods at the copy machine and in the mail room.
Work Environment:
(The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)
SALARY:
The estimated salary range for this position is $39,000-$60,000.Starting pay is dependent on multiple factors, such as skills, experience and work location, and is not typically at the top of the range. At Xylem we offer a competitive compensation package with a generous benefit package, including Medical, Dental, Vision plans, 401(k) with company contribution, paid time off, paid parental leave and tuition reimbursement.
At Xylem, we embrace diversity and strive to create avenues where employees feel valued and appreciated through our DE&I initiatives and Employee Resources Groups (ERG). Xylem is proud to be an Equal Employment Opportunity and Affirmative Action workplace. Xylem prohibits discrimination, harassment of any kind and does not discriminate in employment on the basis of race, color, religion, sex or sexual orientation (including pregnancy and gender identity), national origin, political affiliation, marital status, medical conditions or disability, genetic information, age, or other non-merit factors.
Join the global Xylem team today! Xylem is a team creating advanced technology solutions to the world's water challenges through developing new technologies and services that will improve the way water is used, conserved, and re-used in the future is central to our work. Our products and services move, treat, analyze, monitor, and return water to the environment, in public utility, industrial, residential, and commercial building services settings. Xylem also provides a leading portfolioofsmart metering, network technologies and advanced analytics solutions for water, electric and gas utilities.
Disclaimer: The information listed within this job description is designed to indicate the general nature of work expected for this position and shall not be viewed as a comprehensive inventory of all duties, responsibilities, and qualifications required in this position. Employees must be able to perform the essential functions of the position satisfactorily and if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job absent undue hardship. Xylem reserves the right to modify this job description or assign other duties to this position as needed.
