The Senior Executive Assistant is responsible for performing advanced, diverse, and confidential organizational and administrative duties in support of the Chief Executive Officer. This vital role operates at the highest level of the company, supporting the CEO office administratively in matters of importance to the business. The Senior Executive Assistant liaises with other executives in the organization as well as externally with members of the Board of Directors, in carrying out the administrative duties assigned. This role works under only general supervision, exercising independent judgment in performing the duties of the position.
Duties and Responsibilities:
Provide full administrative and organizational support to the CEO in all needs of the business to ensure a smooth operation of the CEO office.
Manage heavy/complex calendar management, and monitor and maintain regular email communications, both during and after business hours.
Handle travel arrangements to include booking flights, hotels, car transfers, and handling last-minute changes, which may need to be resolved after regular business hours.
Manage expenses: organize receipts and input in Concur in a timely manner.
Exercise discretion with highly confidential information and exercise appropriate judgment and grace with all parties.
Generate, revise, and proofread letters, documents, presentations, and correspondence.
Set documents up in e-signature software as needed.
Review, assess, prioritize monitor the status of pending items, follow up, and keep the CEO informed. Use project management software such as Trello boards.
Plan and prepare meetings and events: logistics, budget, agendas, materials, presentations, catering, etc., including managing virtual and in-person technology within conference rooms and platforms such as Microsoft Teams, Zoom, and other similar platforms.
Support the CEO in strategic communications, and other special projects as assigned.
Liaise between the CEO and other company executives and members of the BOD.
Support board meetings and activities, to include meeting logistics, preparing board materials, binders and reports, and taking meeting minutes.
Interact with corporate clients and community business leaders.
Protect organization's value by keeping information confidential.
Contribute to overall operational excellence and represent the company in professional manner.
Other Duties
Minimum Requirements:
Bachelor's degree or equivalent work experience.
Minimum 5 - 7 years' experience in a similar administrative role supporting one or more executives. Experience supporting CEO or President level strongly preferred.
Prior work experience in the management of confidential information.
Prior work experience in event organization and management.
Knowledge / Skills / Abilities (KSAs):
Demonstrated experience in working with C Suite executives in a professional, positive manner.
Exceptional interpersonal and communication skills; leadership, verbal, and written skills.
Detail-oriented, with the ability to work independently and collaboratively as necessary with various teams and individuals.
Demonstrated advanced knowledge and use of MS Outlook Calendar, MS Office Suite and data management tools.
Ability to handle multiple tasks and deadlines, establish priorities and make sound judgments often in a fast-paced environment, with the flexibility and attention to detail needed to manage a heavy workload and rapidly changing contexts.
Extremely organized and has an exceptional response rate and willingness to be available after business hours on occasion.
Ability to filter high volume of information.
Accuracy.
Customer Service Focus.
Mathematical Skills.
Why work at Mythics?
Because at Mythics, YOU count! At Mythics, our Corporate Values are at the foundation of everything we do. Our values, Respect - Empathy - Excellence - Fun (REEF), have created an environment that fosters creative thinking, respects your contributions, and accepts nothing
At Mythics, you will experience a truly enjoyable corporate culture. But don't just take our word for it! Mythics has been named one of Virginia's Best Places to Work for 8 consecutive years!
Thanks to our flexible benefits options, you can choose the benefits you want or need. Our benefit options include:
Comprehensive Health, Dental, and Vision plans
Premier 401k retirement plan with corporate matching and a 529 college saving plan
Tax-advantaged Health Savings Account and Dependent Care Flexible Spending Account options
Legal Resources
In addition to our optional benefits, all full-time employees enjoy:
Generous work/life balance opportunities supported by a PTO bank, paid holidays, leave programs and additional flex time off
Employee referral program
Employee recognition, gift and reward program
Tuition reimbursement for continuing education
Remote or hybrid work options
Engaging company events such as team building activities, quarterly awards, annual kick-off parties
Employee Resource Groups such as our Values & Women's Leadership Committees - Focusing on charitable and volunteering events to give back to our community, creating an inclusive environment for all, and fun employee activities
Health and wellness-focused activities
Relaxation Spaces
In-office gourmet coffee, tea, fresh fruit and healthy snacks
Corporate GREEN approach - tracking energy consumption for reduction and purchasing only environmentally friendly products for our offices
Founded in 2000, Mythics is an award-winning Oracle systems integrator, consulting firm, managed services provider and elite Oracle platinum resale partner. Our business model is all about deep knowledge of Oracle technologies and business processes. We offer procurement and Oracle systems integration expertise across the full range of Oracle cloud, software, support, hardware, engineered systems, and appliances. It's a focus that gives us the critical business experience and the Oracle technology advantage you need to succeed.
Mythics, LLC is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, physical or mental disability, sexual orientation, gender identity, age, marital status, medical condition, veteran status, or any other factor determined to be unlawful by federal, state, or local statutes. Mythics, LLC will treat all employees equally with respect to compensation; opportunities for advancement, including upgrading, promotion and transfer, and all other terms and conditions of employment. This company is a VEVRAA Federal Contractor, and has designed and agreed to implement an Affirmative Action Program in accordance with Executive Order 11246 and VEVRAA Final Rule. Mythics, LLC is able to provide alternative methods of application for those who are unable to complete an online form. Please contact accommodationrequests@mythics.com to arrange reasonable accommodations. To read more about your rights, please visit the Department of Labor Disability Rights Fact Sheet here. For more information about Federal laws prohibiting job discrimination, please view the -EEO is the Law- Poster here.
ID: 2023-3900
Work Site - City: Virginia Beach
Telecommute: No
Department: Corporate Operations - Administration
Work Site - State: VA
Security Clearance Level: None Required
External Company URL: www.mythics.com
Street: 4525 Main Street
